FREE 7+ Employee Availability Forms in PDF | MS Word

There are business organizations wherein employees are their greatest asset. The success of the company also depends on the employees’ performance. That is why it is essential that the employees are given the best support they could get. At the same time, the company gives training for evaluation of each employee to see if they are fit or qualified for the job description.

Employees offer their services through labor and they receive remuneration in return by their employers. Employers ensure that the employees receive certain employment rights. Employees receive their payroll slips twice a month, and if there are any changes in their status and payroll slips, they have to fill up Employee Status Change and Employee Payroll Change.

Employee Availability Request Form

Work Availability Form

Employee Availability Agreement

Student Employee Availability

Availability Information Form

What is an Employee Availability?

Employee availability is where the employees have the right to make and adjust the schedule of availability on their own. Companies would allow this because they believe this would improve the employees’ performances and increase job satisfaction. Employee availability would mean that the employees can arrange their own schedule in order to avoid absences on days that they are not available.

If the majority decided to go off on the same day, the monitoring of the employee availability then takes place in order to make sure that fairness among employees is observed. For new employees, they are to fill up Employee Application Forms first.

Keeping Track of Employee Availability

Having employee availability means less hard work for the person-in-charge who keeps track on the schedule because it is already being managed by the employees. But even though the scheduling of employees is managed, there is still a need in monitoring or tracking them.

Though the employees have control over the time they would want to report on duty, their chosen schedule will still have to approved by the management. Employees’ information are based on the forms that they have filled up, such as application, availability, incident, accident, etc. All this information they provide are documented in Employee Report Forms.

Employee Vehicle Availability Form

Faculty Availability Form

Employee Schedule Availability

Tips for Managing Employee Scheduling Effectively

It is important to have a well-managed schedule in order to maintain the flow of work and the success of the company. It is pretty simple to have an effective managed employee schedule. The following are some tips:

• Know your team: It is important that you know your workforce, including their personal information and whether they are part-time or full-time.
• Know employees’ preferences: It is also important that you listen to them about the time they would prefer to work.
• Make the accessible schedule: Make sure that the schedule is accessible to your team.
• Always have a back-up plan: This is essential especially for companies that needs production workers. This back up plan is often used when an employee suddenly doesn’t show up.
• Right schedule for the right person: Since you already know your team, you can decide who you’ll be putting on a specific time where required skills should be met.

The objective or your ultimate goal should be to cover all the shifts and make sure employees are assigned to where they fit. Other companies use application software to manage employee scheduling much easier and faster. If there are changes with the employees’ shifts, they are to fill up Employee Shift Change Forms.

Other forms such as Employee Declaration Form, are to be filled up and submitted to the employer, together with their Employee Application Forms and schedule availability.