Being able to change a work schedule is one of the offered perks and benefits of some companies in any industry. On the other hand, there are also companies who open positions for part-time workers with flexible schedules that entitles them to choose their own work hours throughout their employment. For this, work availability forms must be prepared in order to maintain proper documentation of the employees’ and staff members’ schedules.

Work Availability Form Sample

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What Is a Work Availability Form?

A work availability form is a document to be used by employees, staff members, and job volunteers to inform their employers about their preferred work schedule. With the form, the employer can record the schedule and arrange the other employees’ work hours or days to ensure that the workforce will be equally divided per day of the work week. In addition, the form is also used by educational institutions for their working students to inform the students’ employers about the students’ class schedules. This aids the employer to acknowledge the hours and days when the student can report to his work assignment without interfering the student’s studies.

Work Availability Schedule Form in XLS

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Benefits of Using Work Availability Forms

Work availability forms must only be used whenever there is a need to inform an employer about shift changes and updates. Moreover, companies who use work availability forms will obtain various advantages and benefits, especially in the area of record-keeping wherein the form will ensure that time-theft and clock in errors will be prevented. Other benefits connected in using work availability forms are enlisted below:

  • Aids in the communication of the involved parties: An employer and an employee must communicate to one another, not only during the company’s evaluation and feedback period but from time to time in order to immediately address concerns and complaints. In lieu of this, a work availability form will serve as an instrument that provides information to the employer so a response will be given to the requesting employee of whether his schedule is approved or not. In the event that the schedule is not approved, then the employer can supply the reasons for the disapproval to the employee without any delay.
  • Establish a system in the company: Companies mandate various rules and regulations to be followed by their employees, staff members, and anyone who is involved in the company. One of the most important systems to establish is a scheduling system which can be done by using a work availability form. Filling out the form will be the first step to be taken by a requesting employee which will then be followed by the submission of the form, and the approval process.

Examples of Work Availability Forms

Change Work Availability Form – The target users of this work availability form variety are teachers and faculty members. In the form, the user will have to state his name, electronic mailing address, the date when he used the form, and his phone number. A table for the work days is also incorporated in the form wherein the user can indicate the days and the hours that he prefers to report at work. In addition, there is a special note area in the form that the user can fill in to inform his employer about details relevant to his request in changing his work schedule.

Change Work Availability Form

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School Work Availability Form – Compared to the aforementioned form variety, this document has a table which records the chosen schedule of the employee for the whole school and employment year. The table is composed of columns for the different seasons of the year, and rows for each day of the week along with the number of work hours per week that the employee will cover. To complete the form, the employee will have to affix his signature at the last section in order to indicate his approval and understanding about his responsibilities to report at work in his requested schedule.

School Work Availability Form

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Staff Weekly Work Availability Form – This form consists of three areas to be filled out by company staff. The first area will have the staff’s name while the second area is for the date of the start of the work week. The third area, on the other hand, is where the staff can indicate his preferred work shift schedule, whether he will work in the morning, afternoon, or at night.

Staff Weekly Work Availability Form in DOC

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Student Work Availability Form – This is the type of work availability form to be used by students who are working as part-time employees. The student’s name along with the semester that he is enrolled in, his job position in the company, and the estimated date of his graduation are the data to be stated in the first table of the form. A set of instructions are placed in the form as well which are for informing the student of how he can fill out the form, and the limited number of work service hours that he must render. And lastly, the student must mark his chosen hourly and daily shifts in the work schedule table to complete the form.

Student Work Availability Form

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Volunteer Work Availability Form – Charity and volunteer organizations use this form for their volunteers. The table for plotting the schedule of the volunteer serves as the first section of the form while the second section is where questions addressed to the volunteer are listed. The last section of the form collects the details of the volunteer’s schedule and preferences which must be known by the organization.

Volunteer Work Availability Form

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Work Shift Availability Form – Restaurant owners and managers are the ones who will be creating and be preparing this form. The users of the would be the restaurant staff members such as the server, the dishwasher, and the restaurant chef or the cook. This form will state the details of the staff’s shift preferences and work requests.

Work Shift Availability Form

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Along with the different varieties of work availability forms, there are also different formats that companies can choose from when making the form. “.DOC” formats can be made using word-processing applications and programs. This format can then be converted into other formats such as “.XLS” to make it into a spreadsheet document, and “.PDF” or a portable document file format. Nonetheless, a work availability form should be easy to fill out, and must not have words that an employee or staff could not comprehend or jargon terms to ensure that the form will be an effective document that collects the intents and requests of the user.

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