Before an individual will be accepted or be considered as a candidate for tenancy by a landlord and a rental agent, a rental history form must first be sent out to the applicant’s former landlord. This document collects the history and relevant information of the applicant from his previous tenancy.

Rental History Verification Form

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What Information Should Be Collected in a Rental History Form?

There are several types of information which must be collected in a rental history form in order to execute an efficient rental verification procedure, and these are enlisted below:

  • The details of the parties involved in the verification process: This refers to the names of the sender of the request or the requestor, the recipient of the request, and the rental applicant. The details which should be disclosed by each party includes their names, addresses, and contact numbers.
  • The lease information of the applicant: The former landlord of the applicant will be the one who will disclose the lease information which should include the lease period, the rental amount, as well as the number of lease violations that the applicant incurred, and the total balance that the applicant will still need to provide.
  • A release authorization and affirmation statement: The purpose of a release authorization and affirmation statement is to document that the applicant agreed for the execution of the verification and have affirmed the information stated to be true or accurate.

Rental History Verification Request Form

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Varieties of Rental History Forms

Annual Renters Rental History Verification Form – This the variety of form to use if the property is to be rented out on an annual basis or if the rental contract term period is for twelve months. Specifically, in an annual renter’s rental history verification form, there are four sections wherein the last two sections are for documenting the former landlord’s information and the approval of the current property owner whom the tenant is applying to be a resident in. The first section is allotted for the basic information of the prospective tenant such as the tenant’s name, address, phone number, and signature for indicating his approval towards the verification procedure to be conducted by the landlord and property owner.

Annual Renters Rental History Verification Form

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The second section to be filled out by the tenant in the form is for indicating the current residential address of the tenant if he had lived for less than six months in the addressed that he disclosed in the first section. The purpose of identifying another address is to allow the landlord to contact the tenant’s former landlords in order to obtain more information about the tenant’s previous lease and rentals.

Rental Application Reference Form – Compared to the aforementioned form, a rental application reference form can be used by a lease agent or agency who wants to obtain the details and conduct a verification process for their client who is a property landlord. In the form, the general information of the party who is requesting the rental reference will be identified in the first section. Then, the applicant who had submitted the rental application to the agency will need to affix his signature on the allotted area below the authorization statement. The signature will document the applicant’s agreement and release authorization to the agency requesting his references and information to be obtained.

Rental Application Reference Form

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On the other hand, the third section of the form centers on the rental information of the applicant which will collect the name of the rental community and agency where the applicant had applied before, the address of the rental unit the applicant was staying in, and the move-in and lease termination dates of the applicant’s previous residences. Furthermore, in the last section of the form, the applicant will need to have his former agent or landlord to answer the enlisted questions which focus on his ability to pay rents and fees on time, and the damages that he incurred in the property.

Rental History Information Request Form – There are three sections in this form variety. The first section is composed of a formal letter addressed to the former landlord or owner of the property where the tenant previously and currently rented in. In the letter, the tenant’s name will be indicated along with the reason why the rental history information request form is necessary to be completed and the name of the sender or the agent who is assigned to manage applications and requests.

Rental History Information Request Form

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An authorization statement comprises the second section of the form which should be completed by the applicant or the tenant. By signing the form, the tenant is implying that he authorizes the property landlord and owner to release specific information as part of his rental history. Also, the address of the property where the tenant has resided in will need to be stated in the second section along with the rental amount that the tenant was required to pay and the expiration date of the tenant’s residential lease. And in order to complete the form, the tenant’s former landlord must answer the tenancy verification questionnaire and state comments about the tenant in the third section.

Rental History Request Form – This form is simplified and is a required document to be filled out by the landlord. After the completion of the form, the landlord must send the form back to the realtors or the real estate lease agency whom the tenant is applying for tenancy in. Furthermore, in the first portion of the form, the names of the landlord or the recipient of the request form, the agency, and the lease applicant or the tenant will be stated.

Rental History Request Form

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The succeeding sections of the form, on the other hand, are for documenting data and information about the tenant’s or the applicant’s previous lease such as whether or not the tenant owns a pet, have violated the terms of the lease contract, or have unpaid bank cheques. The contact information of the landlord will also need to be disclosed in the last portion of the form along with the fax number, and email address of the landlord.

To conclude, rental history forms are important for all parties involved, especially for the requestor of the information. Specifically, with the completed rental history form, the requestor will be able to know if the applicant is a suitable tenant for his property.

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