FREE 8+ Sample Landlord Verification Forms in MS Word | PDF

Looking for a potential applicant who is qualified to rent out your leased space can seem analogous to an employer weeding out job applicants. Landlords need to make sure that a renter is socially and financially responsible enough to be able to pay their rental dues and exhibit proper behavior toward his neighbors.

Rental Application Forms are a landlord’s first line of defense against nasty tenants. Through a Rental Application, landlords can perform verification processes that can confirm if an applicant has the capacity to pay rent, pay it on time, and will not incur damage to the property.

Previous Landlord Verification Form

Landlord Employment Verification Form

landlord Tenant Verification Form

Landlord Rental Verification Form

Landlord Income Verification Form

The Importance of Screening Tenant Applicants

Every landlord’s dream is to have tenants who do not cause a ruckus within the property, can keep their rental units in excellent condition, can pay the rent, and of course pay rental dues on time. This is why screening applicants for tenancy is an important process when contemplating on accepting a renter.

Screening potential candidates for tenancy includes the verification of information provided by an applicant in his Application Form. Through the data given by the candidate, a landlord can conduct background checks, determine if the applicant has committed a felony, run through his credit history, verify his tenancy background, and ensure the stability of his employment.

Rental Applications and Their Perks

A Rental Application Form is what you will need to collect data from your applicants. The list below enumerates the basic information normally required by a landlord from an applicant.

Personal Details

Personal data refers to the applicant’s name, date of birth, Social Security number, driver’s license, address, phone number, e-mail address, or other contact details.

Applicant’s History of Employment

By letting potential renters provide their work history going back at least 5 years, landlords will be able to gauge if the applicant has a stable source of income and if it is at least 3 times more than the amount due for rent.

Free Landlord Verification Form

Generic Landlord Verification Form

Landlord Reference Verification Form

Landlord Verification Request Form

History of Tenancy

Requiring potential candidates to list down a history of their tenancy going back at least 5 years and providing the names, contact information, and business addresses of their current and previous landlords will enable you to touch base with them and check if the applicant has a history of late payments, eviction, or has issues pertaining to the damage of a rental property.

Verification Consent

It is understandable that a landlord needs to conduct background checks on an applicant to protect and secure his assets. However, landlords also need to understand that peering through personal information without consent can be grounds for invasion of privacy.

Before conducting background checks or any form of rental verification, it is important that you provide or incorporate a portion of your application form that gives you consent to conduct checks on personal details such as criminal history and credit history. If an applicant refuses to sign the consent, there are other options for you to verify his information by requiring him to submit documents or paperwork such as recent payslips, a certificate of employment, tax certificates, or valid identification cards.

Screening tenancy applicants must always be a process practiced by landlords when looking for potential renters. If an applicant has the habit of breaking a lease, has a history of eviction, or has been sued for incurring damage to property, it is best to reject their application to avoid a tedious and hassle-filled road of having to deal with a problematic renter who could have a negative impact on your financial flow. With the aid of our Landlord Forms, Landlord Verification Forms, and Landlord Agreement Forms, you will be able to screen, process, and manage your land-lording business effectively while saving time and money.