One necessary form related to proper employee management by Human Resources is an Employment Application Form. An Employment Application Form is otherwise known as an Application Form or a Job Application Form. Job Application forms are necessary because they help recruiters and employers save a lot of time when looking for potential employees.
With the current trend of companies retrenching employees and a growing number of people who are unemployed or are employed but are continuously looking for better work opportunities, the competition for landing a job has increased as well. A Job Application Form helps tidy things up in the recruitment aspect of things.
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A Job Application Form is considered to be a recruiter or an employer’s first step in the hiring process. Job Application Forms require applicants to provide details about themselves that are considered to be relevant to the work position being applied for so that employers will know about an applicant’s work background, educational background, and skills that might be useful for the job.
Job Application Forms also help recruiters and employers effectively and efficiently pick out applicants with potential and those without.
Some companies cannot appreciate the importance of using Job Application Forms in the hiring process because they ultimately rely on the resumes or curricula vitae provided to them by applicants. Although the contents of a Job Application Form and a resume are similar, the purpose behind each type of paperwork can vary completely.
Some employers and recruiters provide Job Application Forms when an applicant comes in to apply for a job, and expect applicants to provide real and genuine information. The information indicated in an application form is almost always used by Human Resources for reference purposes, especially when the applicant gets hired.
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The Benefits of Using Job Application Forms
Quick and Painless Applicant Profiling
Using a Job Application Form in the recruitment process allows recruiters and employers to have quick and easy access to information that is relevant to an applicant’s set of skills and abilities, as well as his work experience. This allows employers to understand a candidate’s background and assign him to a department or a team where he can optimally use his strong points, his skills, talents, and abilities.
Allows Employee Verification
Employee Verification is the process of conducting a thorough check on the validity of the information that is provided by an applicant in his resume or in his Job Application. You’d be shocked by the number of applicants who falsify the information they indicate on their resumes and conceal ugly employment backgrounds during interviews or applicants, or those who sweep bad employment history under the rug when they are interviewed. Using a Job Application allows employers to gather sufficient date that is needed to conduct a screening and verification of an employee’s information.
Employee Verification can either be conducted through the aid of a third party, or employers and recruiters can conduct verification on their own by contracting the applicant’s previous and current employers.
A Job Application Form offers uniformity, which means that recruiters will not have to go through the trouble of jumping from one page to another to locate a piece of information that they are looking for. Because Job Applications follow a standard template among all employees, recruiters will eventually know its different sections by heart, making it easier for them to find what they need, and helping them save on time.
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The Contents of a Job Application Form
There are no set rules and guidelines to follow when creating a Job Application Form. The contents of a Job Application will vary according to the type of company and the position that is being applied for. Below are some of the basic details that need to be incorporated in a Job Application Form:
- The applicant’s personal information such as his name, date of birth, age, address, e-mail address, phone number, mobile number, etc.
- The position being applied for.
- The applicant’s educational background.
- The applicant’s work history.
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