The faculty office is where grading procedures are accomplished and project evaluation are conducted. Additionally, the faculty office is also where documents and relative forms are kept as a recording procedure of teachers and the administration. One of the most common document is the faculty application form that is provided to an applicant who wants to be a teacher or a faculty member of a school. Along with the faculty, the human resource department of the school also keeps duplicates of the forms to ensure that not a single paperwork will be missing especially when it is needed.

Faculty Application Form Sample

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Application Form for Faculty

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Faculty Application Form

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What Is a Faculty Application Form?

A faculty application form is a document that schools or educational institutions use during the job application process for hiring new members of the faculty. The form is essential for collecting the basic details of the applicant as well as for determining if the applicant is suitable to fill in the vacancy in the school’s faculty office. However, the school administration must ensure that the disclosed data of the applicants will be solely used during the application duration only and not for any other intentions without the granted permission of the information owner or the applicant.

Faculty Job Application Form in DOC

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Application Form for Faculty Opening

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Application Form for Guest Faculty

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Contents Found in a Faculty Application Form

Faculty application forms can come in different formats and varieties which highly depend on what the school can offer to their employees and staff, as well as the type of services and the job description that each vacant position has. Nevertheless, every variety of faculty application form must have the following contents in order to be able to collect valuable information from the candidates and achieve a well-rounded decision of who to hire and who to let go during the application process of the school administration:

1. Personal data

The applicant must be able to disclose his personal information in this section such as his legal name, title, and the job vacancy that he is willing to fill in for. Other details to be collected in this section can be the applicant’s parent information, date and place of birth, marital and civil status, residential address, and the applicant’s contact information. The nationality of the applicant and his blood group are also added into the form by some schools as well as the applicant’s gender orientation.

2. Academic and training background

This is where the applicant will be able to enlist his educational attainments ranging from the year that he graduated in college up to his current educational level such as in masters or in a doctorate degree of a particular course. The title of the certificates that the applicant acquired from the relevant training programs that he had must also be included in this section along with the award type, subject of expertise, and the name of the organization who awarded the certificate to the applicant. you may also see Certificate Application Forms.

The applicant’s grade point average for each of his accomplished educational certificate must also be listed in this section as well. Moreover, the applicant’s extracurricular interests and hobbies can be included in the form which is essential for acknowledging what activities will the applicant be able to participate in when he will be hired in the school. you may also see Training Review Forms.

3. Employment history

The applicant’s industrial and teaching histories are also important to be defined and detailed as part of the applicant’s work experience disclosure. With this, the school administration and its hiring manager will know the number of years that the applicant has taught to students of various levels, the number of service hours the applicant commonly engages in his schedule form, and even the subjects that the applicant is knowledgeable about.

To further describe the applicant’s experiences and history, the form must have a table completed with sets of rows and columns where the applicant can enlist the name of the organization, institution, or company that he formerly works in, his job profile, and his employment period for each job position. The total years, months, and days that the applicant has for his employment history must be indicated at the bottom of the table to determine if the applicant will qualify for the school’s experience requirement.

4. Research publications

In college and universities, students are required to submit a research study that is relevant to the course that the students are taking in. However, for those who have graduated and acquired a higher degree in education such as a doctors degree or a master’s degree, they are not only required to submit a study but also various journals, conference papers, books, and even manuals that the institution can use as a tool to improve the course studied by the former student. you may also see Research Consent Forms.

This is the reason why faculty application forms must be able to cater the information of each publication that the applicant has created. Details such as the title of the publication, its volume number, the year when it was created, and the name of the publisher or the publishing company who helped the author or applicant are some of the inclusions to be stated in this section.

5. Academic and professional references

Just like any type of job application form and resumes to be submitted by job applicants, faculty application forms also require the applicant to name sets of character references for his academic and professional background verification. The references’ names, addresses, and contact information must be disclosed in the form along with their specific relationships with the applicant.

6. Declaration statement

This is the last section of the form that also holds a significant role since it is to clarify and certify that the statements or information written by the applicant in the form are accurate to his knowledge. The declaration statement form can also include a portion that focuses on allowing the school administration and the hiring manager to validate the applicant’s claims by contacting the references and the organizations mentioned in the application.

In addition to the aforementioned contents and sections, a “for office use” section can also be incorporated in the form. This is for jotting down the date of when the application was received by the administration, the name of the staff who received the application, the name of the officer who conducted the information verification process, and whether or not the applicant has been shortlisted along with reasons of the verifier and the manager. you may also see Teacher Employment Forms.

Faculty Positions Application Form

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Sample Faculty Application Form

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Formats to Consider for Making Faculty Application Forms

When making faculty application forms, a school or education institution hiring manager must ensure that the format that he will be choosing for the document will be suitable for the needs of the hiring process as well as will be accessed easily by the applicants. For this, there are three choices of formats that are commonly chosen for making documents.

The first one is in a plain word forms for document file format or in .DOC and .DOCX. This format allows the hiring manager to effortlessly manipulate the form’s arrangements, layout, and contents. However, using this format also offers the same advantage to the user or the applicant who will be filling out the form online by downloading it. Nevertheless, a faculty application form in a word document format provides easy access and is globally understood by target users with regards to its functions and use.

Another format that a hiring manager can consider choosing is a portable document file format or PDF format. Before this format is achieved, the manager must first create the document then convert its default format to PDF by using software applications and other tools. With a faculty application form in PDF format, the manager and the school administration will be able to limit the actions that the target user can do since a PDF can be encrypted with locks and passcodes to protect fields and layouts. Also, this format can be sent out to every prospective applicant yet having an assurance that its content will be interchanged and distorted due to the varying software programs that the recipient will be using to access the form.

Lastly, a hiring manager can also use a faculty application form in Excel or spreadsheet format. Although this format is rarely considered, it is effective for immediately collecting every detail of each applicant and compare each entry to determine who will be chosen. But, a faculty application form in this format must only be used within the premises of the school unless a special program will be integrated into the form that allows the entries of the applicants be sent directly to the database of the institution. you may also see Statement Forms in Excel.

Interactive Online Faculty Application Form

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Application Form for Visiting Faculty

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Faculty Development Grant Application Form

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Regardless of what format a school and a hiring manager will choose, it is important that the applicants will be informed about the objectives of the procedure in gathering their general information. The manager must also assure the applicants that everything they have disclosed will be limited within the hiring staff and employees, and will not be used or given to outside entities. To layout an accountability and liability regulation, a confidentiality agreement can also be indicated in the form which must be signed by the applicant to complete his application.

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