An alumni membership form is a document which is specifically used by educational institutions to gather the basic information of their former students in order to process an alumni membership application or enrollment procedure. Moreover, alumni membership forms can also be used for registering to avail various services from the institution where the applicant has graduated. Services ranging from borrowing items and even participating in different activities are some of the benefits that alumni members are privileged to attain.

 

Alumni Association Membership Form in DOC

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Alumni Membership Form

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Varieties of Alumni Membership Forms

The varieties of alumni membership forms differ on who will be allowed to use each document as well as the range of benefits and inclusions stated in the form. Below are some of the common varieties that educational institutions can use for their alumni associations:

Alumni and Friends Membership Form – There are alumni associations where not only the school’s former students are the ones who can avail a membership but also their colleagues who are not even previously enrolled nor associated with the school. For these types of associates, an alumni and friends membership form can be created and used for collecting the particulars of the membership applicant. In the form, the applicant is required to supply his full legal name, class number, complete address, and phone number. In the event that the applicant is not a former student of the school, then he must state the name of his friend who is the one who recommended and suggested him to join and participate in the association.

Then, the membership applicant must indicate his choice of enrollment on whether he will be enrolling as a regular member, a supporting member, or a sustaining member. The fees for each varying membership will differ and must be fulfilled in payment by the applicant. Additionally, the applicant can also choose to either make a donation or a contribution to the alumni association and his preferred scholarship foundation. The amount to be donated must be clearly specified in the form with the applicant’s choice of payment method. If the applicant decides to provide the payment with the bank through charging his credit card, then he must disclose his credit card details including his card’s expiration date and three-digit code. Lastly, the applicant must affix his signature on the form to complete his application.

Alumni and Friends Association Membership Form

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Alumni Association Membership Application Form – This variety of alumni membership form is the most basic and most used variety since it focuses on the information of the former student of the school only. The form contains sections which center on the relevant data of the applicant. The applicant’s personal and course details are the first particulars to be disclosed in the form. Along with the details, the applicant must state a summarized narration of where he was able to know and hear about the association. Once completed, the applicant should read and understand the membership requirement stated in the form which is a type of agreement highlighting the responsibilities of the applicant especially the penalties in an event of a breach of contract. Common penalties for a breach includes a membership cancellation and overall membership termination. Moreover, the validity of the applicant’s membership once approved, should also be stated by the alumni association enroller.

Accompanying the application form is a single-paged document which has a list of the terms and conditions of the alumni association. The general provisions, special offers, and the ranges of discounts that the aspiring association member will soon be entitled to receive are determined and defined in the enclosed accompanying document which should be signed and dated by the applicant. However, unlike the application form, this document must be kept by the applicant or aspiring member for him to be able to know and abide with the rules and regulations, as well as for him to acknowledge his privileges and benefits when transacting with the educational institution as an alumni association member.

Alumni Association Membership Application Form

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Alumni Renewal Membership Form – Former students who have been registered and renrolled in their school’s alumni associations are also required to undergo a renewal process after a specific period of their membership, especially if the chosen membership option is not intended for a lifetime availment. The purpose of executing and mandating a renewal procedure is to ensure that the records of the alumni association is up to date. For this procedure, an alumni renewal membership form must be used since this document is the appropriate variety to consider when gathering the new and detailed information of the former members. In the form, the alumni who will be renewing his membership should disclose hia name, degree and major, graduation year, current residential address, contact information, and electronic mailing addresses. In addition, the alumni’s occupation, company and employer name, and the company’s business address should also be stated as a part of the alumni’s employment information disclosure.

For alumnis who aim to enlist their families and relatives as members of the association, they must indicate the data of each chosen dependents specifically the spouse and children. The same range of information will be required to be disclosed for the alumni’s spouse, while the names and dates of births of the alumni’s children are the only data to be stated in the form. The annual household income statement of the alumni’s family is also required to be included in the form due to the need of the association in determining the financial eligibility of the alumni and his dependents in paying their dues on time. To know how much will be paid by the alumni for his and his family’s membership, he should indicate his choice of membership enrollment wherein the different due payments are incorporated. Also, if the alumni aims to provide a contribution, he should state his preferred contribution designation along with his payment information such as his credit and debit card details.

Alumni Renewal Membership Form

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Library Alumni Membership Application Form – To be able to borrow a book from an educational institution’s library as well as being a part of the various book-related events are some of the privileges that alumni members can avail. However, before an alumni member will be allowed and be able to engage in the mentioned privileges, he must first complete a library alumni membership application form. As compared to the other varieties on the list, this document has an introduction section which enlists the identification requirements to be submitted by tthe applying alumni. Also, the introduction contains the specific goods and services that the alumni can request, transact, obtain, and avail directly from the library. In addition to this, a privacy statement is also incorporated in the introduction section which is for informing and assuring the alumni about the value that the library puts into protecting and keeping information confidential.

The name, date of birth, address, alumni identification number, and the alumni’s contact information are the entries to fulfill in the first section of the form. Following this is a provision agreement statement which includes the obligation of the alumni to notify the library for a change of address and information. After completing the entries, the alumni submit the form with his requirements.

Library Alumni Membership Application Form

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Tips to Creat a Basic Alumni Membership Form

When it comes to deciding what type or variety of alumni membership form to use and create, going basic is always a better alternative before choosing a more complex document layout. Keep the tips in mind to make a basic alumni membership form from scratch:

  • Add the alumni association’s logo as a part of the document’s header. The logo and the name of the association, with the educational institution’s logo as well, will integrate ownership to the document being made and used. Along with the logos and name, the header can also include the address and the a date area where the user can state when he was able to use the form. Additionally, there are also associations who adds numbers on the top-right corner of each document to signify its form number and category.
  • Keep the layout simple and professional-looking. By maintaining a simple layout, the association is helping the users in easily reading and scanning through the form to fill it out without wasting too much time on deciphering the texts and fonts. Colors and themes must also be kept minimal for a more eye-friendly approach to the users.
  • Indicate the contact information of the alumni association’ authorized personnel and assigned staff. This allows the users to know how they will be able to contact and ask from inquiries to the association. The name of the associations speaker or communications representative and his email address can also be included as part of the form’s association contact information section.

Associate Alumni Membership Form

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High School Alumni Membership Application Form

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With the aforementioned varieties of alumni membership forms and tips to create a basic type of the form, alumni associations will be able to have their own organization-based membership application form. Nevertheless, customizing the forms should always be done with the institution’s policies in mind along with the regulations of the association to ensure that requirements are met effectively.

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