Faculty and student forms are two categories of documents that are used in schools as well as in outside organizations whose clients are teachers and students. The forms are important to be prepared by the organization in order to determine what the needs of the user are and who the user is. Once the form is completed, either the organization will proceed to another part of a procedure or will conduct a transaction to complete and meet the needs of the user. You may also see sample student application forms.

Faculty Change Request Form

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Student Election Clerk Application Permission Form

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Examples of Faculty Forms

The faculty members of a school are the teachers or the educators who are hired to impart knowledge to the students and their colleagues in the administration. These professionals are the main users of the following faculty forms:

1. Faculty Attendance Form

For plotting schedules in a day, a faculty member must use a faculty attendance form. This document is commonly used and submitted if a faculty member or a teacher will be assigned as a substitute educator to step into his position during his absence or leave. The form is composed of five sections wherein the first gather the general information of the user, the second will enlist the schedule, the third section will indicate the substituting plans, the fourth will highlight the schedule form change and update, while the last section collects the signature of the user and the approval of the administration.

Faculty Attendance Form Sample

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2. Faculty Leave of Absence Request Form

Before a faculty member will be plotting his schedules and assigning a teacher to look after his students in his leave period, he must submit a faculty leave of absence request form. This document is a tool that informs the administration about the need for the faculty to have a day off work. The form must be completed with the faculty’s personal information along with the job position and subject department that he is working in on the first section.

The succeeding sections of the form focus on determining the type of leave that the faculty member will be availing, the reason and description of the leave, the research or educational plans of the member while on leave, and the approval of the administration for the leave request of the faculty member.

Faculty Leave of Absence Request Form

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3. Faculty Staff Clearance Form

This type of faculty form is a requirement to be submitted by a faculty member who will be leaving the school or institution permanently. By submitting the form, the faculty member or the form’s user will be able to obtain his final paycheck, which will be released by the employer only after the clearance form is signed by the administration. In the form, the faculty member must provide the details of his identity along with the date of his expected leave, termination, or resignation.

A checklist section of the employee clearance form must be marked by the faculty member and his supervisor to indicate that the required materials to be returned as well as the resignation procedures have been fulfilled by the faculty member in time for his leave.

Faculty Staff Clearance Form

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4. Full-Time Faculty Position Application Form

Among the aforementioned faculty forms, this document is the only one that will be used by an individual who is not yet a faculty member of a school. Basically, a full-time faculty position application form is presented to an applicant for a job position in a school administration.

The form will collect the essential background of the applicant such as the applicant’s name, title, and the list of comprehensive examinations which were completed prior to gaining the title of either a doctor, professor, or a master’s degree. The applicant must then attach or enclose his curriculum vitae and all related documents into the form and sign the employee declaration form to achieve the form’s completion.

Full-Time Faculty Position Application Form

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Examples of Student Forms

Students of various grade levels and courses are primarily provided with enrollment forms as they register in a school. Aside from this, other student forms must also be completed by every student and these are stated below:

1. International Student Application Form

International students who are aiming to enroll in a school abroad are the target users of international student application forms. Each international student application form is composed of thirteen sections that are all significant for gathering the details of the student applicant and laying out the roles and obligations accompanying the student’s intention to apply for a course.

There are sections of the form that determines the applicant’s proficiency in speaking the language of the state or country where the school is located, while there are also sections that are allocated for acknowledging what impairments or disabilities the applicant has that will require the school to provide special attention in order to meet the applicant’s needs. You may also see sample student application forms.

International Student Application Form

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2. Student Activity Form

The purpose of using this form is to enlist the types of activities that a student was able to complete in a school year. The number of the student’s service hours per activity must be specifically indicated in the form. Most schools use this form during their election periods wherein organizations and the student council will be electing officers to manage the group and create educational events addressed to cater the requests of the students as well as the faculties. Moreover, the form must be signed by the school’s authorized faculty members to prove and certify the student’s activity claim form.

Student Activity Form

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3. Student Clearance Form

Just teachers, employees, and the staff of an educational institution, students must also undergo a clearance period before they will proceed to a program, grade, or transfer to a new school. With a student clearance form, the student will be able to know what keys and items he must return, what codes and credentials he must disclose to the administration, and what documents he should sign and create as part of the clearance requirements of the administration. A clearance form is included at the bottom of the form which is for certifying that the requirements have been satisfied on the date specified in the form.

Student Clearance Form

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4. Student Exchange Application Form

If a student will be transferring to his school’s partner institution, he needs to supply his information in a student exchange application form. This type of student form is necessary to be completed by the transferring student since it will gather the significant data relating to his finished programs and lessons to inform the new school administration of what subjects he will obtain a credit from his previous school. In the event that the student is not a resident of the state where the new school is located, the student will be required to fill out a financial statement and an insurance information form in order to complete his application.

Student Exchange Application Form

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5. Student ID Form

Some schools require a student to present a proof of his payment of the school’s semestral tuition fee before taking a test; however, there are also some schools and organizations who will demand the student to show a signed and notarized student identification form as the ticket in taking a test. You may also see identification verification form.

A student identification form will cater the name of the school official or the assigned notary who will seal the form along with the name of the student and the student’s gender. Aside from the notary seal, the student must also attach his photo on the image area in order to aid in identifying him as the actual owner of the form. You may also see student information forms.

Student ID Form

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Tips for Completing Faculty and Student Forms

By following the tips below, any user of faculty and student forms will be able to meet their objectives and their intentions:

1. Read and disclose all necessary information

Every variety of faculty and student forms have different purposes, which is why it is significant to primarily read the content of the form and know what pieces of information are required to be supplied. If a part of the form is requiring a confidential information to be disclosed, ensure that an accompanying confidentiality agreement is enclosed with the form, or simply a statement that addresses privacy and confidentiality concerns.

2. Ask for assistance

When in doubt, the assistance of the people in the school administration will be helpful. However, make sure that the person who will be lending a hand is someone who is authorized and knowledgeable of completing the form such as the staff in the department where the form is provided, and the employees who hold identification cards indicating their position in the administration. You may also see statement forms.

3. Jot a list of the requirements in a separate sheet

Most procedure or transactions that will be completed in a school or educational institution contains a list of requirements at the side or the back portion of the form. This list must be noted to avoid forgetting a specific document when submitting an application or request. You may also see sample faculty evaluation forms.

Student Insurance Claim Form

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Student Visa Application Form

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One more tip to take into consideration is to always check if the form that is being completed and filled out is the right type of document needed for the procedure. Nevertheless, reviewing the entries on the form must also be conducted to ensure that every field is supplied with the appropriate information. You may also see sample faculty evaluation forms.

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