Leaving the school’s premises may not be as easy as hailing a cab outside the school as it needs legal forms and documents to be presented along with a few investigation processes. One document which serves a great purpose for students and the educational institution itself is a student clearance form; the ticket to permitting a student in heading out the campus without his or her experiences, skills and essential school papers.

Student Clearance Form Sample

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Student Blank Clearance Form

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Varieties of Student Clearance Forms

Graduate Student Clearance Form – Students who are enrolled in an educational institution’s graduate school program and those who are heading for the graduation ceremonies will need this form. It focuses on indicating the details of the graduate student and his or her contact information. Generally, the form has an area where the programs to be paid and to be cleared by the student are indicated along with a section for the institution’s authorized representative’s approval.

By signing the approval form, the student is certifying that he or she have stated and successfully cleared all his or her accounts which are associated with his or her enrolled program.

Graduate Student Clearance Form

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International Transfer Student Clearance Form – The process of student transfers often take ample amount of time before the student will be sent to the new educational institution where he or she will be studying for the upcoming semesters. To allow the student’s previous institution to clear out the student’s debts, accounts, program prerequisites and an international transfer student clearance form should be submitted to the school’s authority.

A single block on the form is indicated for the student to fill out and complete while the remaining areas will be allotted for the school administration where they will state if the student is in good standing or if the student has been involved in a disciplinary action in the previous school years.

International Transfer Student Clearance Form

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College Student Clearance Form

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Middle School Student Clearance Form – Six to eighth-grade students who will be heading to a different school for the next semester are required to undergo a clearance process which needs the use of a middle school student clearance form.

The intention of having this document is to assure that the student does not have outstanding course payments and fees, have returned the properties of the school which includes the books and activity materials, as well as having cleared the subjects where he or she is currently enrolled. Compared to a college student clearance, this form is expected to be filled out by the school admin and not by the withdrawing student.

Middle School Student Clearance Form

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Returning Student Clearance Form – Aside from the student’s transcript or school information records, a returning student clearance form is also required to allow the student to write down his reasons and intention of returning to a school with his or her preferred course action program.

The student must state his or her name, his or her current student identification number, and his or her permanent address on the form. Additionally, the school’s registrar will indicate the year of the student’s last attendance, the student’s grade point average, and the student’s academic standing.

For the student’s accumulated balance regarding his or her unpaid tuition and miscellaneous fees, the school’s business office will be the one responsible for processing and for determining the amounts. After the two offices, the students’ affairs organization states whether the student had a recorded misbehavior or disciplinary action form or not. Lastly, the student completes the process by affixing his or her signature on the form with the date when the form has been completed.

Returning Student Clearance Form

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Student Catering Clearance Form – Event planners who will be hosting events within the school campus must submit a student catering clearance to the authorized people if they will be serving food and beverages to their attendees. This form will have the name of the contact person or the individual who can be available in times of an event inquiry.

The signatures of the involved organizations and parties are required on the event form along with the department who serves as the main sponsor for the event. The details of the event and the specific foods or beverages on the catering menu are also included on the form.

Student Catering Clearance Form

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Student Disciplinary Clearance Form – Students who have been in and out of the detention room needs this form to prove that they have served the necessary hours and have behaved properly. This form is only presented by the student and not to be filled out by him or her, since the officials of the school administration are the individuals who must complete the document and check the student’s disciplinary action form status.

As the student signs the form, he or she allows the officials to run a quick assessment of his or her records to acquire a decision of whether they will grant a clearance certificate or not.

Student Disciplinary Clearance Form

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Student Employment Clearance Form – There are some students who are striving in a double pace to secure that they will meet up with the daily payments of their college. However, there are instances that a student employee may need to change his or her work schedule, or apply for a different position due to his or her subjects in school. With this, a student employment clearance form is used to cater the employment information of the student, his or her reasons for the transfer, as well as the specified termination date of his or her employment.

Student Employment Clearance Form

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Student Financial Obligation Clearance Form – Settling financial issues of a student is the main intention of this form. To acquire a clearance certificate form for this purpose, the student must pay his or her account in full, and provide the required documents to the school administration prior to his or her transfer, removal or continuation to a course.

If the student is not able to comply with the requirements of the school, he or she may not obtain his or her transcript of records or enroll in a class for the succeeding semesters. The clearance form has a simple outline which should be signed by the school’s bookkeeper and librarian.

Student Financial Obligation Clearance

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Student Health Clearance Certificate Form – The health and well-being of the students in an educational institution is an aspect which is sustained and assured to safety by the institution’s administration. This is why physical examinations and annual medical checks are mandated in the school to secure that the students are physically and mentally healthy.

A student health clearance certificate form is used to state the health information of the student. The form also includes the verification of the student’s healthcare provider which determines if the claimed statements of the students were of true value and are exact from the records of the provider’s database.

Student Health Clearance Certificate Form

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Student Loan Default Clearance Form – When a loan heads to a default, the borrower’s property which was listed under his or her collateral items may be collected, or his or her loan will be increased with additional interests and add-on fees. With a student loan agreement default clearance form, the lender and the school administration will be able to determine if a student has a debt due to a defaulted loan and if the student has settled his or her loan payments and issues.

The form is also a tool to conduct a loan confirmation from the loan providers to distinguish and acknowledge the remaining balance of the student. The type of loan that the student has is also  stated on the form along with the contact information of the associated responsible county agencies.

Student Loan Default Clearance Form

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Student Research Clearance Form – Thesis proposals and ethics research are vital in college. This is when a student research clearance form template is used to cater the general data of the students who are involved in the research as well as the details of their project. The students needs to meet with the ethical considerations of the school to assure that they will be receiving an approval from their project proposal.

The adviser of the researchers and their department chairperson will be the individuals who are assigned to check the legitimacy of the research done, and list down the necessary actions that should be taken by the students to obtain the approval and interest of the school.

Student Research Clearance Form

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Summer Student Clearance Form – Greater opportunities are often provided during the season of summer. For individuals who have taken a summer course evaluation and class, they must complete a summer student clearance form, and present it to the school to obtain the equivalent units for a course.

The form has the name and contact information of the student and a checklist which is mandated to be filled out by the student’s supervisors. The checklist includes specifications as to whether the student was assigned to do medical examinations, blood extraction, and even dealing with toxic agents and materials in the duration of his or her summer class.

Summer Student Clearance Form

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Student clearances are as important as the activity sheets of the students since they serve as proof that a particular task had been done and successfully accomplished by the student. However, clearance forms are not limited to the usage of students but also to varying people who needs to supply a proof of their financial statement and all other claims which may hinder them from acquiring a certificate.

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