Business administration is not just about only having an effective management of the business in terms of its operations and decision-making but also having the complete credentials that would certify that the business is legitimate and qualified. Hence, while starting a business, you need to secure a list of business forms that are required to ensure the legality of the business. Provided for you in this article are a few samples of business or company clearance forms that you will be needing in administrating a business.

What is a Company Clearance?

A company clearance pertains to the certification that a company or a business is cleared of any issues that would involve them in a lawsuit. This also certifies that the management is authorized or permitted to transact different kinds of services, depending on the type of their business. Another thing that could certify that the company is cleared is when they obtain a license. An example for this is a company that offers catering services for any event or special occasions. In order to ensure the safety of each and every customer or client with the food offered and intake, the business should be approved by the authorities. This is for them to prove to their clients that they are trustworthy.

A clearance is also utilized by the students in schools or universities. This is filled out and completed, technically, before the semester ends, thereby certifying that students are cleared from any unpaid fees and tuition, damages, breakage, or unsettled issues that they are responsible for. For this reason, the students cannot proceed or be enrolled in the next semester without having their clearance signed by their instructors, librarian, custodian, and other school faculty and administration. You may also see staff clearance forms

What is an Employee Clearance Form?

Similar to the clearing process for the students, individual employees are also required to obtain or secure a clearance to the company. This clearance is referred to an employee clearance form which is utilized in times when the employee is transferred, promoted, resigned, and/or terminated. This clearance form for the employee serves as the pass or permit of the individual to carry on to where they are headed. This is done by means of affixing the signatures of the managers or head departments to certify that the employee is not liable for any damages, theft, or loss of any of the company properties. Otherwise, the employee will be charged for any of these, and he will be held responsible for his unlawful actions.

Each employee will be needing a clearance from the company before each individual can proceed to the next level or process. An example for this is when an employee is being promoted to a higher position. Before the promotion is completed, the employee will be required to obtain and comply with the last requirement, which is the employee clearance form. This form includes ample spaces that are designed for the signatures of the managers or department heads that would confirm and authorize the proceedings of the individual employee.

Company Clearances for Employees

A job applicant is hired when all the necessary documents or files are complied with and when all the training for applicants are passed or surpassed. Nevertheless, these documents are referred to the different clearance forms that each applicant should be able to submit during their recruitment process.

Medical Clearance Certificate

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Certificate of Medical Examination

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One of these required clearances is the medical clearance which pertains to the well-being and wellness of the individual. This clearance is used to certify that each individual is suitable and is capable of doing any kind of tasks that would be assigned to them, particularly the job description or qualification of the position they have applied for. This is also used to certify that each employee is capable of attending or joining any business trips or travels whenever necessary. The reason why this is mandatory is in order for the management to ensure their employees’ safety as well as the company’s. This is done by means of presenting a travel consent or contract that would inform the individual with regards to the possible risks. Therefore, the individual employees are required to affix their signatures to acknowledge these.

The medical clearance is also utilized when an employee had suffered an injury while at work. This clearance would serve as the basis whether the employee will be capable to go back to work again. Therefore, it should be specified in the form when the employee will be able to return to work. By means of completing this clearance, the managers or the department heads will also be able to understand the sequencing events of the incident report. After the investigation process, the management will be able to determine what are possible risks and threats that could further cause massive injuries to their employees.

Background Check Clearance Form

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Size: 80 KB

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Criminal Background Clearance Form

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Size: 34 KB

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Another clearance to be obtained by the employee is the background check or criminal clearance form that would certify that the employee has no convictions or criminal records. The purpose of this clearance is for the management to ensure the business’s safety against all kinds of delinquency or criminality. This clearance is completed when various kinds of background checks have been conducted. This process also includes examining or evaluating the background verification of the individual’s family history, employment history, employee accounts, so on and so forth. Before the applicant is hired, he or she is required to undergo an observation by utilizing the employee observation form. This form of employee observation is in line with the performance assessment that would also determine the capability or suitability of the individual employee to the work or job position.

Employee Clearance Form

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Employee Clearance Form – Resignation

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An employee clearance form is one of the company clearances that each individual must be able to secure from the management before exiting the company. This is also considered as the last stipulation that should be submitted for the reason that this permits the individual employee to go to the next process. Aside from being promoted, another example of when employee clearance form is secured is when the employee decides to resign from his or her position at the company. The form is then completed when all company properties or equipment issued to the employee are returned to the management. Upon the manager’s receipt of every property from different departments, the signature must be affixed as an acknowledgment that these are received in good conditions. When the clearance form is approved or acknowledged, the employee can exit from the company after an exit interview with the human resource manager.

Company Clearances for Management

Tax Clearance Application Form

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Size: 143 KB

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Revenue Clearance Certificate Application

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Size: 248 KB

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Application for Tax Clearance Certificate

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The clearance form for taxes is often utilized by the buyer or a purchaser of a business to acknowledge that he or she has a statutory obligation to ensure that there are no taxes owed and that all tax liabilities are already paid. Otherwise, these taxes will be transferred as one of his or her liabilities. Therefore, both the seller and the buyer must be in a legal accord that the seller authorizes the buyer to acquire the business’s confidential tax liability information from the department of revenue. You may also like sample employment clearance form

Application for Locational Clearance

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Locational Clearance Application Form

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Zoning Clearance Form

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The locational clearance form is with regards to acquiring an authorization from the authorities with regards to the new or renew location of the business or company. This form technically serves as a proof or evidence that the business has the permit and the right to build their business at the specific location after undergoing a business evaluation. The evaluation includes the compliance of the following few information:

  • The application form for locational clearance.
  • The vicinity map for the location plan.
  • The site development plan for the lot plan.
  • The building description (including the floor plan)
  • The certificate of zoning.
  • The business permit.
  • The proof of ownership or right over the land (the lease of contract)
  • The price quotation of the materials or estimated cost of the business or project.

Security Clearance Application Form

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Security Clearance Form

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This kind of clearance form is mandatory especially for those applicants or employees who are applying at a classified government or organization, where there are top secret files or confidential report information that should not be divulged to other people, especially to those foreign ones. This clearance is also an essential requirement in order to have the permission to access all or certain secret or confidential files, thus, keeping the company, the business, and its people safe from theft and unauthorized access. This clearance is granted to those individuals after different background checks are thoroughly conducted.

Nevertheless, these clearance forms are mandatory in order to ensure that the business entity has met and has complied with all the requirements necessary, such as approvals, and other business forms that make the business legal and operational. Otherwise, the business proposal is rejected or denied. Therefore, these different clearance forms are utilized as dominant evidence or proofs that the business is free from any illegal practices or activities.

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