What Is a Background Verification Form? [ Reasons, Tips, Samples ]

Identity theft and providing fraud information are two of the known actions which are deemed as illegal and are subjected to a penalty. Companies and organizations who deal with various people every single day need to secure that the people they are connected with are honest and true about their identities.

With this, documents and processes will be required to be created and done by the organizations such as doing a background check for their applicants and staff members. However, before granting this process, the members should submit a signed background check authorization to signify their approval with regards to the investigation.

Applicant Background Verification Form

What Document Is Needed to do a Background Check?

There are numerous documents which can be helpful for doing a background check, and one of these documents include a background verification form. This form will be used together with a background check consent which is similar to an authorization form but it will mainly have a statement of consent rather than the full coverage of an authorization. The documents will allow the organizations to primarily check the individuals and acquire other necessary paperwork to satisfy the investigation of their background. Associated criminal records, finances, and employment records will be included as part of the process which will aid in determining whether a candidate is suitable for a position in a company or a member of an organization. Licenses and certifications may as well be considered in the period of the candidate’s background check.

Background Verification Checklist Form

How Long Does a Background Verification Process Take Up?

Normally, a proper verification process will take up a minimum of one week depending on the organization or agency handling the candidate. Verifying a candidate’s background during the period of a job application is the certain matter which will only demand a shorter length of the process compared to verifying a person’s identity in the Federal Bureau of Investigation or FBI. The reason for the lengthy process is due to the need of the organization to gather the sufficient number of data and information which may be delayed since they may need to reach out to the government and other agencies just to grab hold of the necessities. It is essential that the records are correct and exact to have the goal of maintaining a safe and secure environment in the company and to assure that there are no hidden agendas being manipulated within the organization.

Background Verification Consent Form

Six Reasons for Using a Background Verification Form

Unlike any other verification forms which focus only on one aspect of an individual, this type of verification document aims to deal with the various areas of the user which includes his lifestyle, his personality, and even all his related records. Below are the six known reasons why a background verification form will serve a great use to any industry, agency, and organization:

• Acquiring more information. It is a common protocol to employers that they should know their applicants and employees very well before they engage them into their companies. Aside from the resumes and the job application cover letters that an applicant will submit to a company, the verification form will be able to help the employers in knowing more. Specifically, the form will have the general information and the result of the applicant’s verification tests.

Background Verification Release Form

• Uncovering the truth. The records that a government agency obtains are of true value and personal statements about an individual. This is why organizations and companies tap to various government agencies during the verification process. However, the company will also be required to submit other documents which will state their intention of verifying an individual or a completed request form in order for the agency to be informed about the procedure of undergoing the said process of verification.

Company Background Verification Form

• Aids in the selection process. Whether an organization is selecting their members or a company is looking for new employees, the verification form is the most useful document which should be prepared. The selection process for the right scholarship candidate in school, or for the appropriate person in a volunteering club is a crucial process which demands an ample time for interviewing and background checking. The final candidates must be able to meet the qualifications which are mostly required in a scholarship application or any other application processes.

• Assure safety and omits liability. Though people who have been convicted of doing a crime have the right to live their lives in a normal phase after heading out of jail, employers always want to assure that they are safe and sound in the company. This is when a criminal background verification form will serve a great purpose for acquiring data and information about an individual. Each state will have varying rules and regulations about how many years back should a company will demand for the criminal records of a person which is often a minimum of seven years before the date of application. The company may acquire records about criminal complaints which were reported for an individual, and all his illegal actions which resulted in him being held by the police in jail.

Criminal Background Verification Form

• Obtains a standardized criterion. Organizations have their standards laid out for them to base their decisions, especially whenever they will be hiring new members. Most organizations will demand a physically fit member which will be proved with a medical report, while some require for more aspects such as social security numbers to sustain the industry’s needs. With the aid of the stated criterion, the organization will have a more effective and efficient way of checking whether an individual is capable to be part of their team or should be left empty-handed in the application period.

Employee Background Verification Form

• Verifies certificates and licenses. There are some people or applicants who tend to lie on what they have achieved in their application forms. Some even include the number of certificate forms that they claim having which are often a false claim just to impress the organization and company where they are applying for. By this, the organization can do a background check or verification about the stated certificates and licenses through reaching out to the government such as the Department of Motor Vehicles for driving licenses and vehicle claims.

Employment Background Verification Form

Tips for Successfully Passing an Employment Background Verification

The process of verifying a subject requires a lot of time for acquiring the data. Nonetheless, here are the tips on how an applicant or an individual can speed up and pass the verification process:

• Assess and verify yourself. Everything should start with oneself which means that you should verify and do a self-assessment before the company will. You should check on the web about how you were perceived in social media, and clear out judicial cases which may become a hindrance for your employment. Another matter that you should take account is your credit report which should show the accuracy of your credit and loan claims.

Participant Background Verification Form

• Inform the interviewer ahead. The truth is better to be known directly from the source of the information and not from anyone else which is you, the applicant. During the interviewing stage, you must state every fact that you know and you should not sugarcoat anything. Though you may have a bad record of your past, you should not be frightened of what rating you will get in an interview assessment for as long as your claims are proved by the state’s records, the employer will give out their trust in you and hire you for a position.

• Provide adequate references. The people in your character reference should be the people who will help you in your employment and prove your statements or answers during the interview. Before writing and including anyone’s name in your resume, you should inform your references about your plan in applying for a company to have them being engaged and make their pitch to the employer properly.

Volunteer Background Verification Form

How to Fill out a Background Verification Form

Filling out this verification form is easy since all the individual or the applicant needs to provide is his general information.It is merely a three-step filling out process which begins by completing the required data about the applicant which includes his name, position title, and the name of his employer. Then, the applicant must sign the consent authorization and submit the form to the organization in order to let the verification process take place. After which, the organization will then check the associated data and entry of the applicant by the records of the state. The remarks and outcome of the background verification will be stated on the bottom or attached to the form. This information will be presented to the applicant as a proof that the verification process was done and that the information will be kept confidential between the hiring personnel and the applicant. The verdict as to whether the company will hire or accept the applicant will be the final part of the verification and application process. However, regardless of what sector and industry will a verification form be used, the main purpose and intention using the form should be met which is to acquire the right and exact information about a person.