What Is a Birth Verification Form? [ Definition, Importance, Purpose ]

Globally, there is an estimation of about two-hundred babies born every single day which likely adds up a point in the world’s population. This birth rate, however, is only the mere estimated number from those registered birth centers and hospitals. These babies don’t only bring happiness and pull the family together but also subjects who will be needing documents eventually at their first cry.

A birth certificate form is the most common type of document which will acknowledge the birth of a child together with their medical records. The child needs to be registered in the medical center and the state’s birth registrar to acquire these forms. The names of the child, time of birth, and his physical traits will be stated on his medical and health records, while his name and his birth date will be the main focus of his certificate.

Birth Certificate Verification Form

Another form which serves a huge importance for a family and an individual is a birth verification form. This document is used for various purposes such as knowing the real age of a person and all other information with regards to his birth. It will have some general information of the requesting person which includes his gender, the names of his mother and father, as well as his place of birth.

Birth Observation Verification Form

What Is a Birth Verification?

A birth verification is a process of verifying, validating, and assessing the data about one’s identity and birth. This is an essential process to undergo especially when assuring a birth record for acquiring a passport, driver’s license, and enrolling in programs catered by the government and private organizations. Legal forms and documents such as a birth certificate, whether it is a shortened form or the lengthy certificate should be presented to the requiring agency in order to start the process. Requesting for a birth verification process will vary from state to state with regards to the amount to be paid and the process duration.

Certified Birth Certificate Verification Form

Why Is a Birth Verification Form Important?

Though there are various verification forms which may be used to verify an identity such as a background verification and an identification verification form, a birth verification will aid an agency to know the beginning of an individual and not merely what he was able to do and what his preferences are. This form will serve a huge purpose when aiming to acquire and acknowledge the family history of an individual. However, birth verification forms can also be used for a different purpose which includes satisfying a proof that a nurse or a midwife have done a labor to a maternity center and that she had granted the number of service hours needed for her to provide.

Date of Birth Verification Form for Financial Assistance

When to Use a Birth Verification Form?

Birth verification forms are used for the following intentions:

• Verifying a birth date. This is the primary reason why a birth verification form is needed by anyone. By verifying an individual’s birth date, an agency will be able to know his real age and to decide whether the individual is eligible for a particular service or provision. Other supporting identification documents to be submitted together with this purpose of verification is the individual’s driver’s license and national id cards which will serve similarly as a proof of claim for his birth date.

• Validating a recorded birth information. All the information that a person can claim, whether about an owned real estate property or about his financial statements and status should be backed up with solid evidence. This is where a birth verification form will be used which aids the authority to know if an individual is indeed related to the stated property owner. The birth verification will serve a stand and will also work similarly as a relationship affidavit to prove that a property claim is absolute.

Date of Birth Verification Form

• Applying for a financial aid. Students and employees are the two categories of people who mostly comprise the percentage of individuals needing a financial aid and loan. Most financing agencies who let these people borrow a huge amount will demand proofs of their identities and their capabilities to pay the debts sooner. Together with a financial aid student application, this form will indicate that a student applicant has his parents and that his age and status are legit for the application.

• Checking if changes have been updated. Submitting a completed name change form due to an adoption or other reasons will affect an individual’s birth records. In this case, the individual will need to verify and check whether his changes were then updated in the state’s registrar. The new name should also be informed to the public as a notice for anyone that an individual no longer bears his previous name. Nonetheless, aside from a name change, a birth verification form is also used to check if erroneous data have been updated such as the date when a child was born or the spelling of his first and last name. These errors will take a lengthy processing time and will demand a huge amount of payment in order to start a process and to update every connected record in the state.

• Requesting for birth records. Specifically, a birth verification form or a request form will be needed for an individual who aims to request for a birth verification. This is to inform the authority that a verification process will be required and that they should be able to supply the necessary documentation for the satisfaction and to meet the individual’s requests.

Birth Verification Request Form Sample

Steps in Filling out a Birth Verification Form

Though birth verification forms are used by numerous companies and agencies for validating an individual’s real identity, each birth verification will have areas which reciprocate one another to meet the standards of a state. Listed below are the steps of how a requesting individual can use and complete the verification form:

Step 1: Read and scan through the form. You should be able to know all the instructions and the amount that you will be required to pay for the process to assure that payment delays will be omitted. The amount that you have paid will be stated in a government payment receipt form and in their invoice for record-keeping in the accounting department.

Step 2: Indicate your mailing address. The address that you will state in the form should be the actual location of your residence where the government agency can send the verified document. You should also write in your contact information to enable the agency in reaching out to you whenever they have further questions and inquiries about your birth records.

Step 3: Provide your birth or general information and submit the form. Regardless of the specificity of information that you aim to verify, you should fill in the birth date that you know, the names of your parents, as well as the particular birth place that you remember. Completing this area of the form will be a tough process if an individual has been adopted at a young age and if his real identity was not provided by his known family. However, as long as there is one of the parents who will be named by the requesting individual, his verification will have a better outcome than having to state none.

Student Date of Birth Verification Form

What Happens After Submitting the Birth Verification Form?

The state’s registrar of birth records office will start the process of checking your records which include your parents’ information and your date of birth. If there are records found under the information that you have provided on the form, the registrar will then print to your birth verification or attach a document on the form for your request. This document will have a similar outline to a long birth certificate form which has your full legal name, your gender, date and time of birth, facility or hospital where you were born, the full maiden name of your mother and her occupation, and the name of your father with his job occupation. Other information that you will find in the attachment would be the date when the certificate was filed to the state’s registrar and the identity of the person verifying your birth entry. However, in the event that your birth records were not found, the state’s registrar will indicate on the attachment that there are zero results for your verification.

Birth Facts Verification Form

Other Sources for Acquiring a Birth Verification

Aside from the state’s registrar, an individual may also head out to other sources and places where he can verify his identity. Below are the following sources:

• The National Archives and Federal Records. This refers to the census records which came from the various national surveys and health surveillance information gathered by government workers. The census will be used if an individual knows the exact year when he was born or registered. However, the downside is that some records in a census may not be as accurate compared to a state’s registrar’s recorded data.

Verification of Birth Form Sample

• Genealogy websites. Due to the fact that the world is evolving in the digital age, verifying a family tree and birth becomes easier by browsing through a state’s genealogy websites. The online help that this site could provide will aid an individual in knowing his relatives by only providing the information that he had in hand.

• Churches and ministries. When a child is baptized, he will be provided by a baptismal certificate form which will then be given to his parents and a record will be kept in the church. These records are made to be readily-available for the baptized individual at any time which allows a verifying person to easily have a glimpse of his birth records.

Birth Record Verification Form

All these purposes, sources, and steps will not only aid the individual in verifying his records but also will allow him and the requiring agency to know his identity as well as gain trust, especially for his employment.