What Is a Shelter Verification Form? [ Types, Tips, Samples ]

An estimated survey rounded up a result which shows that there are about a million and six people who lack an appropriate and adequate home for their families. This result is disturbing due to the fact that every single day there are babies born which make the world an unhealthy place to live for young beings. However, government organizations and even volunteer groups help out hand in hand to each other in order to promote successful housing projects and sheltering families in a state. With this, verifying an individual’s qualification by using a legal form is becoming a vital process to ensure that the right people are given and provided with the proper shelters.

A shelter verification is a process which is used by housing and shelter providing agencies, as well as landlords to allow an individual in stating the details about his expenses in a house and his shelter information. The process will demand the use of a shelter verification form which will be provided by the requiring agency. Though varying organizations and agencies will possibly use different formats, a shelter verification form will usually contain three to four divided sections. Each section will have a specified area to be distinguished which may be the description of the shelter, the members of the household, the annual expenses in the household, and the general information of the landlord.

Shelter Verification Form Sample

Types of Shelter Verification Documents

Shelter verification forms serve as proofs that an individual is living in a particular location which then allows this form to act as an affidavit of residency. Together with the form, an individual may provide his rent contracts, and tax forms to allow a more efficient and fast verification process. Nonetheless, below are the specific types of shelter verification forms:

Emergency Shelter Verification Report Form – This is similar to an incident report, however, this will focus on the floods and storms that destroyed or disturbed the residents of a specific location. This shelter verification report form may include a reference image about how the residents are dealing with the disasters. It will have the summary of the conditions faced by the residents, the assessment of the residents’ situation, recommendations of how the residents should be helped in order for their shelter to be provided, a timeline of when the help should be given, and the listed documents needed to prove that the incident happened and to legally transact the report such as a request or a list of residents.

Emergency Shelter Verification Report Form

Household Shelter Verification Form – This form will center on the intention of registering the household members of an applicant. Commonly, a household shelter verification form is submitted together with a family service sponsorship application form. The form should be completed by an individual who aims to apply for a family support service in his state such as educational and financial assistance. People who are eligible for this sponsorship are those who are living in an unfortunate situation or those who could not afford to build their own homes. A family who is known as a homeless household are the main targets of this program in order to lessen the poverty level of a state.

Household Shelter Verification Form

Landlord Shelter Verification Form – Loan application is one of the main reasons why this form is being used by tenants in order to supply sufficient proof that they are living in an area or a resident of a state. With a landlord shelter verification form, the tenant will have to state his general information as well as the landlord and the full address of where the residence is located. The rental information of the tenant is also required to be filled out with the right data which includes the amount of rent paid on a monthly basis, the inclusions of the rent, and other payments or fees required by the landlord to be provided by the tenant. The data of the landlord will include his contact information and the verification if he is the owner of the property or if he is a relative or caretaker on behalf of the owner’s absence.

Landlord Shelter Verification Form

Notarized Shelter Verification Form – Unlike all the other aforementioned verification form, this will need the notarization of a notary public for legality purposes. The form also contains a format which is similar to a witness statement document where a paragraph is evidently seen compared to a business type format. The user of the form should be the person who is providing the shelter to another individual who may be his relative, a family member or any chosen person. The declaration of the provider regarding the specific range or coverage of what he provided such as food and shelter will also be included in this document.

Notarized Shelter Verification Form

Shelter Expenses Verification Form – Caseworkers are the people who commonly process a shelter verification form as they are the one who will handle the process and assess whether an applicant or an individual is legit to receive benefits and assistance. This will highlight and outline the expenditures and expenses such as the amount paid for the room accommodation, the additional costs, the amount owed, and the applicant’s property information. This form portrays a similar intent to that of a billing invoice form which breaks down the payments granted by a client with the associated purchases or services.

Verification of Shelter Expenses Form

Shelter Verification Letter Format – Identical to a household shelter verification form, this letter will serve as part of the evaluation process of the shelter assistance provider to determine if an applicant will be eligible for the assistance. With this formal letter, the can state the details about himself and how he needs the assistance, as well as a statement if he had moved away from the address which he stated on the assistance application form. This should then be submitted back to the authority who sent the verification letter to signify the completion of their request.

Shelter Verification Letter Format

What’s Included in a Shelter Verification Form?

A document may have different titles and names, but it can have a section wherein another document is served as a statement. In a shelter verification form, an information release authorization can be found at the bottom or at the last part of the document. This, however, can be enclosed as a separate form together with the verification document as it may be a stand-alone form. The purpose of including this authorization is to assure that the user of the form who is a subject for the verification process will allow the authorized people to go through his files and history.

Basic Shelter Verification Form

Another inclusion is a privacy consent which demands to the authority to keep the user’s information in a confidential manner. This allows the user to have an efficient protection from probable identity theft issues since there may be an included personal information of the user. A user may also attach a statement with regards to specifying what levels of data shall be revealed to the authority if he is not comfortable and he does not fully entitle his trust to the verifying personnel. And though not every agency accepts a specification, the user may request and settle an agreement to ensure that he will be protected and to meet the needs of the authority.

Storm Shelter Quality Verification Form

Tips in Filling out a Shelter Verification Form

• Scan and read through the whole document. A shelter verification is also a legal form which can either make or break your assistance and loan application. With your application at stake, you must read out every bit of instructions which are given in order for you to know and determine which areas or sections are for your information and which are for the landlord as well as the authority.

• State your complete address. This document is also for doing an address verification wherein the authority should know where you are residing to allow them in tracking and listing what assistance will suit your needs. In the event that you have moved to another residence or location, you must state or include an attachment about the change of address that you made and that the address which you have written on the previous application is no longer your residential address.

• Provide an in-depth description. The form will demand a description of the shelter or the property that you lived in. You should include the number of floors, bedrooms, the type of space, and even the utilities which you are using in your residences.

• Assess and estimate. In order for you to complete the form, you must do a quick and basic assessment of your surroundings and state every data in the form. The estimation refers to the head count of the people living with you if you are not aware of the actual number due to incoming and outgoing relatives. Estimating the number of your expenses can also be helpful if your bills are not showing the stability of your household expenditures. However, you must assure that your estimations are near the actual amount of bills and not going deep down or much higher than what you are claiming.

Shelter Homeless Verification Form

Keeping the aforementioned tips in mind will allow a shelter verification form used to be vigilant and be knowledgeable about the document. Nonetheless, with the stated types of shelter verification forms, anyone will be able to know what type of document will be needed to supply information to the appropriate verification process.