What Is a Tenant Employment Verification Form? [ with Samples ]

Nowadays, people prefer to rent out a house compared to owning one. This may be due to the reason that renters experience a better convenience than those who own a house with regards to maintaining a property’s condition. There are also some landlords and homeowners who provide adequate security and supply for their renters or tenants which are two essential aspects that draw the interest of people.

With regards to salary and income statements, a statistical survey has been conducted and viewed an outcome which proves that almost half of a tenant’s income will head straight to his rental fees. This, therefore, shows that a country’s rental fee is often based on the average of what a tenant can acquire in his employment and what his supply requests will be. The employment of a tenant had also become a qualification for landlords, homeowners, as well as home loan application agencies. To fully qualify, the tenant must present a proof of his employment such as a signed employment verification form or a legit employment history which should be acquired from the company. Falsifying a tenant’s information may become a reason for a tenant application to be declined or rejected by the prospective landlord.

Apartment Tenant Employment Verification Form

What Is a Tenant Employment Verification?

A tenant employment verification is a procedure in a tenant verification process or tenant screening which is mandated and required by any landlord. This may take several days before the landlord will approve the tenant’s rent application and have the tenant sign a rental agreement. This procedure is significant to assure that a tenant will be able to grant adequate payment for his rental responsibilities. If a tenant will not be able to show a proof of employment, there is a greater possibility that a landlord will not accept the application. In the case of home loan applications, a tenant needs to be employed or should present a valid source of income to pursue the application process. Lack representations of any proof will hinder the process, as well as the tenant’s credibility for acquiring other types of loans.

Housing Program Tenant Employment Verification Form

What’s In a Tenant Employment Verification Form?

The sections or areas found in a tenant employment verification form are quite similar to an employment verification, however, it will contain a few data about the tenant and may have a letter to inform the company about the process and the need of verifying the employment. Listed below are the general sections found in the form:

A letter sent for the company. Loan providers, as well as landlords, should include a short formal letter for the company. The tone of the letter may be identical to a resume cover letter where a landlord will state his intentions of reaching the company and when the information will be required. The landlord can also include his address in the letter or his email information to allow the company in knowing where to send back the form once it is completed with answers.

Housing Tenant Employment Verification Form

The company and employer’s details. This area will indicate the name and the contact information of the company where the tenant currently works. It can also have the company address and the basic information of who the employer attending to the tenant will be. These pieces of information are vital to acknowledge the company and to allow the landlord know who to contact especially if an employee reported that he will not be able to provide a rent payment due to termination. Specifically, the landlord may also ask for a proof of the claimed employee termination such as an employee termination letter from the company to allow a consideration of the tenant’s missed obligations.

Prospective Tenant Employment Verification Form

Employee or tenant’s job position. Some tenants are reluctant to inform their landlords about their real work or job position in the company due to the fear of not being accepted. This is why an employment verification form will serve a great purpose for the satisfaction of the landlord’s needs. By having the form, the landlord will be able to know the exact job of the tenant directly from the employer. The landlord can also conduct a quick job assessment of whether the tenant’s current job can sustain adequate payment for the regular rental fees or not. This aids in the tenant selection process for landlords as well as homeowners for filtering and choosing the right tenant for a room or a house.

Tenant’s schedule. It is essential for a landlord to know his tenant’s schedule or the employee availability of his tenant to ensure that the house rules with regards to curfew and closing hours will be followed. The schedule will also allow the landlord to be informed if he will need to provide a separate key for the tenant in the event that the job will demand for a night-shift which is often the time when an apartment or a residence will be locked for security purposes.

Realty Tenant Employment Verification Form

Tenant’s information. The tenant’s general information will be the main focus of this section which should be completed by the employer as the data are accessible in the company’s records. The data will include the full legal name of the tenant, and when the tenant was hired and have signed an employment contract. Additionally, the tenant’s date and place of birth, emergency contact information, as well as the tenant’s previously claimed address can be found in this section of the form.

Resident Tenant Employment Verification Form

Tenant’s identification numbers. The numbers are needed for doing a background check or an identification verification of the tenant in the legal agencies of the state. These digits can be from the tenant’s employment identification, social security number, and all other numbers which can account for the tenant’s identity. The landlord can also compare the tenant’s claimed numbers from a rental application to this section in order for the landlord to obtain a verdict of whether the tenant is stating facts or falsifying information for the sake of the rent approval.

Tenant Application Employment Verification Form

Tenant’s income information. This will state the actual numbers and rates of the tenant’s salary. The information which will be indicated in this section can be used to support the other financial statements of the tenant especially in applying for a home loan. Nonetheless, this section will have the pay period of the tenant and the specification if a tenant is a regular or a probationary worker in the company. Additionally, this may also have a table where the income breakdown will be indicated which includes the tenant’s basic salary, overtime and premium pay, vacation and leave pays, commission add-on, bonuses as well as other monetary benefits that the tenant will receive on a regular basis. The total gross earnings of the tenant will then be computed and stated at the end of the table. This digits and amounts will aid in determining if a tenant will be receiving enough salary for paying the rent and for supplying other necessary expenditures such as food and electricity bills. However, if a tenant’s job is a new job, the landlord may ask for the date of when the last pay period was and how much the tenant was able to take home since the employer will not be able to provide further details with regards to the income breakdown.

Tenant Employment Termination Verification Form

Certification. This will have a statement which is similar to a certificate form that indicates an oath wherein it certifies that the stated information is of true value and is exact. This section can also be the area where the country’s rules and regulations about falsifying information will be indicated such as the various criminal offenses, jurisdiction laws, as well as the different penalties that both the tenant and the employer will face of proven that they have written misleading data in the form.

Tenant Employment Verification Form Sample

Authorization to release employment information. This release authorization is stated in this document to allow the landlord and the loan provider in going through the verification process. Specifically, this serves as a shortened contract agreement between all the parties for achieving a better coverage and proof of the stated information. However, the employer may also provide an additional statement about what sorts of information will be allowed to undergo an investigation to protect their company. Nonetheless, the importance of agreeing to this authorization is to help the landlord in acquiring an efficient and an effective verification process.

Tenant Employment Verification Release Form

Signatures of the involved parties. As the parties will sign this verification form, they are signifying that all have agreed to conduct the verification process. The employer or a company representative will have to affix his signature as the person who provided the tenant’s information. The tenant can also do a quick check before signing the form and approving to whatever the employer has filled out. However, the landlord has the ability to disallow the tenant in looking through the data, and conduct an interview about the gathered information to clear out vague areas of the tenant’s details.

The significance of having this form is to clearly pave the way of choosing the appropriate and trust-worthy tenant for a rent, as well as secure the premises and the property of the landlord.