What Is a Training Verification Form? [ Definition, Uses, Significance ]

Training an individual had become a practice in adults even in the early medieval times where young generations are taught and engaged in an activity of how adults are doing a particular job in order to prepare the children for adulthood. Today, there had been various subject matters and skills which demand a professional trainer to enable the trainees in learning and grasping something new every training session.

Along with the enthusiasm of a trainer and his trainees, legal forms to pursue a session will be needed and required by most countries. These documents aim to protect the trainer, the organization holding the session and the venue, as well as the trainees for further liabilities and issues. When a training session has been rendered and completed by a trainee, he or she will be rewarded and may receive a certificate form to signify his completion. The trainee may use the form as a representation of his achievement for employment, education purposes, and even in opening up a business. However, if the person who received the representation doubts the worth of the document, he may request for a training verification to assure that the trainee’s claims are valid and correct.

Education Training Verification Form

Why Is a Training Verification Important?

A training verification is an important process as it allows a trainee’s claims be fully verified by either the trainer or the training agency who catered the training services. With a training verification form, the trainee will be able to state his information as well as the details of what he was able to accomplish and what skills will be considered as his professional expertise. This form is often used for universities wherein students who took their on-the-job training will indicate and prove on the form that they have rendered the required number of hours before they head out for graduation.

Academy Training Verification Form

Varieties of Training Verification Forms

Academy Training Verification Form – Applying as a member of an academy will often require the applicant to state and prove that he is worthy to be part of such institution. By this, an academy verification form will be completed by an authorized person in order to start processing the applicant’s membership application. The program director or the person who will train under the chosen subject program will be the one who will use the form as he is the authorized person of the academy.

Caretaker Training Verification Form – Looking after an elderly or a child will demand a number of trainees and skills in order to provide the right type of services as a mere custodian of an individual. With this, a caretaker training verification form will indicate the training and education level of a job applicant who applies to be a caretaker. In the success of the application, the employed caretaker must ensure that he will be signing an employment contract to serve as a protection and assurance as he goes to provide the service.

Caretaker Training Verification Form

Cosmetology Training Verification Form – Similar to any other jobs, being a professional stylist is not a profession which can easily be attained immediately within proper education. In today’s generation, the social media and beauty have been the reason why the styling industry is growing even more. This ends in an outcome which pursues styling companies to filter their stylists and staff to assure that they are hiring the right people for the right purposes. The cosmetology training verification form will indicate if a cosmetology applicant has enough background and trained skills for cosmetics and beauty before a contract agreement will be presented to signify the beginning of the applicant’s career.

Cosmetology Training Verification Form

Employee Training Verification Form – Being hired during the job application process is not the end of an applicant’s growing knowledge since companies have been promoting various strategies to engage their employees such as giving free training in improving and developing their employees’ skills. The training often aims to create and relocate employees towards achieving a better employee evaluation which then results to the company’s success in the future. With the right training to the right employees, the company’s reputation will soar to grabbing higher opportunities and better employee-company relationship.

Employee Training Verification Form

Medical Training Verification Form – Unlike a caretaker who deals with human relationship, a doctor or a nurse should be a well-trained professional before he heads out to work in his field. This is due to the reason that doctors and medical personnel are the people who are assigned to cure an illness which they can either fully heal a patient or be the cause of death. But, with a medical training verification form, a medical center or company can obtain information with regards to the abilities of a medical personnel such as his exceptional skills in keeping a doctor’s note or his techniques in managing a medical examination to varying patients.

Medical Training Verification Form

Military Training Verification Form – This form is a requirement which is to be submitted by a military member together with his school reports, training certificates, and his personal statement about the training. Agencies and organizations who demand these documents aim to secure that the person whose application is pending will have enough supporting documents for his military claims. The form will have the personal information of the military claimant, his educational background which may include his skills and experiences, and an area where the approval of the information will be indicated.

Military Training Verification Form

Safety Training Verification Form – This verification form will be used for those people who want to make sure that an individual knows the basic and advanced skills of safety and security. The form can be used by firefighting agencies as a fire fighter job application will occur, or for those who aim to hire a lifeguard for an entity. With the aid of this document, an agency and an employer will be able to determine if an individual is ready for the varying risky tasks and activities associated with the job position. This also serves as a basic safety report which highlights the capabilities of an individual to save lives as well as his ability to secure himself from immediate danger.

Safety Training Verification Form

Web-based Training Verification Form – Some training sessions nowadays can be done online by chatting with a professional or undergoing a training course which provides activities as a part of a trainee’s assignment. A web training verification form may be sent to the website owner who provided the individual’s training sessions and should be sent back with the required data. Training sessions which are commonly done online may include web programming, digital art manipulation, and even events organizing where a trainee will acquire certificate forms right after the sessions.

Web-based Training Verification Form

What are the Sections Found in a Training Verification Form?

In a training verification form, there are five common sections which can be found even in varying formats and styles of the form. The vital sections are listed below:

• Basic Instructions. Any document, regardless if it is a contract agreement or a verification form, will have a set or specific instructions stated as the first part of the form. These instructions are created to allow a uniform way of filling out the document as well as to inform the user on where and when should the form be sent back. The level and details of the instructions will depend on the complexity and security of an organization which may include the pen-color that an individual should use for writing answers and the type of document format that should be used for sending the form through an email.

• Trainee’s Information. As the second section of the form, this will have the general information of the trainee which will state his name and his birth date. With these pieces of information, the verifying personnel will be able to do a quick training review to assess the trainee’s data.

• Training Background. All the information about the training session and duration such as the type of skills and activities which were completed by the trainee will be stated in this section. The name of the training agency, their address, contact information, the level of skills being trained to the trainee, and the subject that the trainee was enrolled will also be included as part of the background.

• Training Schedule. It is essential that the training agency will state the trainee’s training schedule or attach a schedule form in order to fully verify and validate the claims of the trainee. The schedule should have the number of hours per day required to be completed, as well as the total hours rendered by the trainee after the duration or period of the whole training.

• Signature Block. In this last section, the trainee and the training agency’s representative must affix their signatures to signify that the information stated have been assessed and validated by the agency. There will also be a signature block for the area where a letter of authorization will be attached or enclosed to allow the authorized people in using and copying the information which underwent a validation.

Student Training Verification Form

With these in mind, choosing and determining the appropriate training verification form to be used will be as easy as following the steps in a training session. Nonetheless, the user must assure that he is stating facts in the form and not merely information which is to satisfy the requiring agency but is false in nature.