What Is a Notary Verification Form? [ Definition, Importance, Samples ]

Almost every paperwork which is being managed and created by men will need a notarization as well as a notary public’s seal. This seal serves as a legal acknowledgment that an agreement and a transaction is operating with the aid of the rules and regulations of a state. Such documents which may need a notarization is a power of attorney, contract agreements, travel consents, and even deed transfer forms.

Having a document notarized means obtaining a license that signifies the legality of the document. However, a notary public must also be a professional or a legal authority in order to provide the notarization. One way to check and validate a notary public’s identity and his background is to investigate or undergo the notary public in a notary verification process.

Notarized Verification Form

What Is a Notary Verification?

A notary verification is a process which allows an individual to obtain an in-depth information and data regarding a notary public and his services. This is similar to conducting an interview assessment, however, in the form of writing where the interviewer or the person who will assess the notary public will gather relevant data. Specifically, this process will require a notary verification form to be used as the appropriate document. The form will have the basic information of the notary and a field where the notary or any authorized person will indicate the requested entry for the verification. The duration often takes up a few days before the information will be granted as a verified data with the assistance of the legal authority and thorough researching to be done by the verifying person. Nonetheless, the form can also be used by a notary to verify his client in reverse if he has any clarification needed for either their agreement and all other concerns.

Notarized Identity Statement Verification Form

Types of Notary Verification Forms

Notary verification forms are not limited to the usage and the purpose of verifying a notary public’s information since it can be any document which demands the signature, seal, and a commission’s details. Below are ten known documents which fall under this form category:

Notarized Verification Form – This verification form will mainly have a format of a formal letter which indicates a piece of sworn affidavit. This document is relevant as it shows the correctness and the authenticity of the oath held by the involved parties in a case. A set of instructions will also be included in this document to assure that the user or the parties will know the intention of having the form and how the data should be written or how the form should be completed.

Notary Information Change Verification Form

Notarized Statement Verification Form – This is simply a document which can either indicate a personal or a sworn statement. It is vital for a notary to attach a seal to this form in order to signify that the information which was filled out by an individual is indeed true and valid. A notary’s certificate of acknowledgment is indicated at the bottom of the last section in the form since it is the final step to obtain a completion of the form and to start the submission of the document.

Notary Information Change Verification Form – A change of address and contact information which may affect the records and legal reports of a notary public will need a notary information change verification form. This is to state what data of a notary public has been changed and to check if the changes have been incorporated into the notary’s records. Name changes should be accompanied by legal forms which will prove and indicate the reason for the change such as a marriage certificate or a divorce separation agreement.

Notary Course Verification Form

Notary Course Verification Form – This verification form is similar to a training verification which is used to validate a claimed training session which was completed by a notary public. The user of the form must state his general information and a few important data about the training. The form will also include an area where the payments of the notary public trainee for the training agency will be stated which aids in the record-keeping and generic invoice keeping of the agency. The payment method and the cardholder’s number for granting the payment should also be written in order to start a transaction.

Notary Identity Verification Form

Notary Identity Verification Form – With an individual’s proof of identity documents, the notary will conduct a quick verification of their identity with a notary identity verification form especially if a minor is involved. The form will have a list of accepted documents for the proof such as a driver’s license, or a student identification card. For a minor who needs a notarization, the parents or the guardian’s of the minor will have to present a birth certificate form or any document which will prove that a minor is under the guardian’s legal care. A statement of certification for the presented documents will also be found at the end of this form.

Notary Public Identification Verification Form

Notary Public Identification Verification Form – Though this form can be used in varieties of purposes, it is mostly used for verifying an identity of an individual who wants to assure the authorities that he is not a criminal offender and that he had not received any criminal complaint against him in the country. The form will have two instructions which are for the applicant or the user of the form and the notary public who will be attaching a seal to the document. A representation of a minimum number of two identification cards from the user will also be recommended to satisfy the requirements of the verification process.

Notary Process Identity Verification Form

Notary Process Identity Verification Form – Unlike other verification forms, this will state the process of verifying an information on a step-by-step basis. A checklist format is often used for this form which will aid the notary public to determine if all the steps in a process have been followed by an individual. The personal information of the user which should include his name and signature will be stated together with the notary public’s information. There are two seals which will be needed to notarize this form which is the notary’s rubber and raised notary seals.

Notary Public Appointment Verification Form

Notary Public Appointment Verification Form – A notary public often have full days on his schedule form which is the main reason why clients and individuals must set up an appointment ahead of time before heading to the office of the notary public. With a notary public appointment verification form, the client who wants a notarization will be able to know if his appointment schedule was approved or moved to another date. The client’s contact information will also be required to be stated on the form to allow the notary public in reaching out to the client whenever there are any clarifications, inquiries, and questions regarding the document which will be notarized.

Notary Signature Verification Form

Notary Signature Verification Form – Specimen signatures are vital to any institution, agency, as well as for government organizations. This notary signature verification form will be used by a notary public to validate a user’s signature and to assure that there are no acts of forgery in a document. Elements of a signature will be studied by the institution and the notary public who needs the specimen. Signs of forged entries include the intended pen-lifts, the width of the signature, as well as the depth which was caused by the pen when affixing an individual’s signature.

Notary Token Verification Form – This form will focus on the notary public’s possession of a notary token. The description of the owned property will be stated in this document which will include the token’s serial numbers as well as the notary public’s expiration for his commission. Filling out this form is identical to writing a property statement to an authorized person about the ownership or the title of the property. Nonetheless, the person who possesses this token must complete this verification form in front of another notary who will determine if the user is stating what belongs to him or if the owner is falsifying his information and statements.

Notary Token Verification Form

Why Notarize a Document?

Specifically, notarizing is legalizing and witnessing an individual affix his signature on the document. The notary public is hired and chosen by the state to assure that an individual will sign a document with his own free will or decision and that there are no threats associated with an agreement. The contract forms which are presented to a notary will also be checked and reviewed to determine if the terms and conditions in it have followed the rules of the state and if there are no fraud statements in the form. Some notary public also provides a quick discussion about the contract as an assurance that the executing parties fully understood the statements and that there will no longer be any conflict in the duration of the contract. Furthermore, a proof of identification such as a social security identification card or any valid ids must be provided by the individual who aims for a notarization as the notary will validate the identity of the individual.