Security and safety and two terms which come hand in hand in an organization and company. However, this can only be achieved if there is ample control in the management that starts in the hiring of personnel, staff members, or yet employees. Specifically, background check screening procedures must be made.
What Is a Background Check Authorization Form?
Background check authorization forms are used by organizations to document the affirmation of an individual towards a background checking procedure. Most often, companies serve this form to their prospective employees or their final job candidates to acquire their permission prior to hiring them and keeping them in the company.
Background Check Authorization Form Sample
Types of Background Check Authorization Forms
Below are some of the most common background check authorization forms that companies, organizations, institutions, and other groups use for screening their members, affiliates, and employees:
Background Check Disclosure and Authorization Form – Ten pages comprise this type of form. The first page is where the details of the authorization and the explanation of the company regarding the procedure as well as their requirements will be indicated. The user must affix his signature on the first page along with the date of when he signed the form. The succeeding three pages or the second to the fourth page will define the State laws which regulates the background checking procedure. In the fifth page, the user’s basic details will be collected while the last five pages are allotted for the liability waiver and parental consents for users who are still minors.
Background Check Disclosure and Authorization Form
Criminal History Background Check and Authorization Form – Knowing the criminal history of an individual is essential for the security and safety of an organization and company, and this can only be done by conducting a criminal history background check with the authorization and permission of the individual. For this, a criminal history background check and authorization form will have to be used by the company wherein the individual will have to complete ten items and affix his signature and name in the certification section.
Criminal History Background Check Certification and Authorization Form
Extended Background Check Authorization Form – If a company already had conducted a background checking procedure in their management for their employees, an extended background check authorization form must be distributed first before conducting additional security procedures with the same individuals. The form has three sections to be completed wherein the first section collects the details of the individual, the second section contains questions to be answered, and the third section is for the individual’s certification about the accuracy of the information that he disclosed in the form.
Extended Background Check Authorization Form
Volunteer Background Check Authorization Form – Volunteers, even those who are only taking part for a specific project for a duration of time, must also have a reliable history and background. This is why organizations who hire and welcome volunteers in their group require their participants to undergo a background check or screening process. The type of form that these organizations use is the volunteer background check authorization form. This is a single-paged authorization form that documents the name, address, social security number, driver’s license information, gender, date of birth, and signature of the volunteer.
Volunteer Background Check Authorization Form
Importance of Using Background Check Authorization Forms
Aside from the main reason of documenting the consent or authorization of the individual who will be the subject of the background checking procedure, the form is also a tool that ensures the company’s protection against possible lawsuits and claims. However, in order to assure ample protection, the company should also include liability statements in the form as well as indicate the types and range of information that they will be collecting and investigating to verify the background or history of the subject.
Background Check Authorization Form in DOC
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Essential Sections of Background Check Authorization Forms
There are two essential or significant sections which should always be present in any type of background check authorization form. The first important section is for the general information of the individual who will be the subject of the background checking procedure. In this section, the individual’s full legal name, former names which had been legally used, current and previous addresses, the dates when the names and addresses were used, as well as the individual’s social security number. Additionally, the driver’s license and contact information of the individual can also be collected as part of this section of the form.
On the other hand, the other important section is the authorization statement section which will contain a paragraph that centers on indicating the affirmation and approval of the individual about the procedure and the intent of the company who will conduct the authorization. Furthermore, below the authorization section should be a signature block for the name and signature of the individual.
Fillable Background Check Authorization Form
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Background Check Authorization Form Tips
When making background check authorization forms, companies and organizations should ensure that the form meets its purpose and objective, as well as will have a formal and professional look and feel. The layout should also be organized. In addition, styles of the texts or fonts and other elements of the form should be legible and must be universal in order to have an assurance that the form, in its electronic format, will be read and be accessed regardless of the device to be used.
Moreover, the type of format to consider when making the form should vary on how it will be used or be distributed to its users. For instance, if the company or the organization prefers to use the form electronically wherein the users will be filling out their data and information using desktop and laptop computers, then the form should be distributed in “.PDF” or portable document file format. On the other hand, if the organization chooses to provide the form physically to their users by printing it out, then the preferable format would be the “.DOC” or word document file format.
And lastly, utilizing background check authorization form templates should also be considered by the organization’s document-preparer. With the right template on hand, the preparer will be able to make the form immediately since there are already contents and layout suggestions in the template.
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