Searching for a property to move in to is not an easy decision to make since there are many factors to consider especially on accessibility, budget, and more. A more realistic way for deciding, especially for a short-term move, is renting because one can be assured of finding affordable options and still have a chance to change their mind when moving needs to happen again. A rental property is basically the safest choice when one is not sure of a permanent residence yet. Preparing for that move and rent payment will matter soon enough after completing to fill out the right rental application form.

FREE 32+ Rental Application Forms in PDF | MS Word | XLS

1. Rental Application Form

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2. Rental Application Form Template

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3. Pre Tenancy Application Form

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4. Rental Application Form Sample

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5. Rental Application Form in PDF

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6. Application for Rental Template

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7. Formal Rental Application Form

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8. Blank Rental Application Form

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9. Tenancy Application Form Sample

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10. Residential Rental Application Form

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11. Basic Rental Application Form

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12. Sample Rental Application Form

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13. Online Rental Application Form

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14. Housing Rental Application Form

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15. Professional Rental Application Form

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16. Commercial Rental Application Form

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17. Application for Rental License

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18. Tenancy Application Form Template

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19. Rental Application Form Format

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20. Commercial Rental Application Form in PDF

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21. Commercial Lease or Rental Application Form

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22. Residential Rental Application Form Template

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23. Common Rental Application Form

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24. Tenancy Application Form

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25. Simple Rental Application Form

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26. General Rental Application Form Template

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27. Tenant Application Form

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28. Individual Rental Application Form

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29. Printable Rental Application Form

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30. Residential Tenancy Application Form

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31. Rental Application Form in MS Word

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32. General Rental Application Form

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33. Family Rental Application Form

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What Is a Rental Application Form?

Rental application forms are documents used by interested tenants or clients that need to rent a particular property for a specific period. Such a document is basically like any standard signup or application form wherein it asks for the applicant’s details from personal info, credit history, and other related information. Still, the form primarily focuses on applying for rentals. Without completing this signup form, one may not qualify to be a tenant of a specific property, perhaps since everyone has to start applying. Moreover, the application document serves as the introduction for landlords to know who their tenants are.

Once the application sheet contains all the necessary details, the landlord will eventually decide through a confirmation statement on who passes as the tenant or not. Not all applicants get accepted anyway, especially with only limited rental spots left or if applicants have an unimpressive background in their application. Therefore, application forms must be taken seriously when asking for the critical details and completing the form with accurate information. Lacking any references like these documents will make it challenging to know every renter’s background, like when there are a lot of tenants to track and confirm already.

What Benefits Fall Under Rental Application Forms?

  • Identifies the Renters

    It is beneficial to know whoever comes and uses a landlord’s property because nobody wants to end up inviting unpleasant tenants that might damage the property or disturb other residents. It is common to know an applicant’s name first, but that is not enough because there is a lot to discover from the background too. For example, how responsible the tenants are in their previous rent is worth looking into since their background there leaves an impression of whether they will be responsible for complying with the future monthly rental agreement or payment agreement.

  • Observes Organization of Info

    There is a format seen in rental application documents to keep an organized or well-arranged form. Lacking that organization will make the information jumbled or confusing, perhaps, which is why there are categories placed to divide the details into specific groups. One class may mention all about the personal background while another is for employment. Thus, the need to arrange accordingly gets expected in making it.

  • Is Reliable for Reference

    As applicants fill in all the blanks, the information will be complete. A landlord might need to look back on some details there, and instead of still finding the person for confirmation, looking through the form is all it takes to answer some questions. It is convenient to have the application sheets kept whenever someone requires to view contact information and other relevant details found there.

  • Works as an Official Requirement

    Before someone officially qualifies to be a tenant, there are requirements to comply with. Completing the application sheet is the first step. Thus, making and completing the application document is necessary to provide for such requirements. Renting without putting it into writing may not be seen as a legal agreement, so renters and landlords need to sign and agree with the requirements.

Tips to Maintain Good Impressions in a Rental Application

From a client’s point of view, sending rental applications may be challenging, especially when there are a lot of options to choose from and even worse in only having very few limited options. However, there are smart ideas available to ensure that getting in that desired rental will get approved by the landlord soon, so there is no need to look for more options. The key lies in the proper preparation to complete rental applications. Start by preparing the necessary documents or requirements. Indeed, getting the application sheet marks as the first step, and there are more required to prove the details there like the official IDs. Asking for the full requirements ahead is even better to be sure of completing it soon.

Another thing to prepare is proof of employment or the previous payslip. Landlords typically want to know if the tenant is capable of paying for the rent in every collection and if he or she is responsible enough to keep up with it, as others may pay for the meantime but will stop eventually. Honesty is essential here because no landlord wants to keep dishonest tenants as they are bound to start an issue throughout the rental. Speaking of honesty, that can also get proven with the help of character references. Other landlords that the tenant probably worked with before can state on how responsible or trustworthy the person is upon renting. Receiving a good but honest background boosts that chance of getting accepted.

What Are Common in Rental Application Forms?

  • Personal Information

    Asking for the applicant’s personal information is where any application form starts. This part will introduce from the applicant’s name, address, contact number, and related details. Getting these factors is for the sake of identification so that nobody will get mistaken as another person along the way.

  • Employment Background

    Landlords want to know how much income a tenant makes to analyze if such a person can realistically pay the rent in the coming days. Sending the application sheet with an attachment of the recent payslip at work can help prove to landlords about the salary. Showing that one has a stable job or business will make the applicant even more reliable.

  • Rental History

    Aside from employment details, showing details about a rental history also matters. This part applies to those tenants that already rented a few times before. One could have experienced sending a form for a house or an apartment rental application before. Landlords appreciate it when you encountered no issue through those past rentals since they expect similar issues to take place in theirs if there were problems mentioned.

  • References

    Having character references is usually expected at the last or bottom part of these forms. References will mention the names of the previous landlords or reliable people who can have a say about the applicant’s background before. Mentioning their names and contact info will be enough in case a landlord needs to contact them.

How to Produce a Decent Rental Application Form

Step 1. Find the Right Template

Making a rental application form can automatically be easy by having a reliable template to use. Try out the different examples found on the site to slowly identify which options are worth using. Going for the convenient one to work with is an excellent choice, so there is no hassle in working with the form anymore. Also, it helps to remain specific that the form is for the right rental because aside from residential property rental, there are also rentals for commercial properties, vehicles, and more.

Step 2. Keep an Easy Format

Anyone who works with the rental application documents does not need to send complaints if ever things work quickly here. Start by observing a format that is not giving people a hard time to process like in adding clear categories and tables for dividing information. Adding complete and understandable instructions will help prevent any difficulty for applicants who wish to complete the form.

Step 3. Be Sure the Form Asks the Relevant Info

It creates a problem when irrelevant and incomplete questions get asked among the documents. Maybe tenants were hardly known due to the lack of things asked for the applicants to write details with. Relevance is essential because there is no need to ask for the hobbies, talents, and other info since the whole point is for the document to be considered as a rental application, so it must serve its purpose.

Step 4. Give Clear Terms

Dealing with rentals involves heavy work, and the application forms, as an introduction, can send brief info about the agreement or terms ahead. An applicant can understand immediately regarding the rental rules, lease agreement, and the like when introduced on the form. What this process achieves is to have lesser questions because terms get mentioned already, and sending the application gives a hint that such an applicant agrees with it.

FAQs

How Can I Write a Good Rental Application?

Filling in every blank of a rental application form is expected when applying, but there are also additional details to provide that need to be good. Instead of copying and pasting from words on different websites, it is better to personalize the application by being honest but straight to the point, so the thought remains. Start mentioning the interest of applying and being realistic to keep up with the rental payment to get approved.

How Do I Print a Rental Application Form?

From the templates mentioned above, you only click at the download button beside the template of your choice. Once downloaded, you simply click the file to open until you can view or edit the sheet. After customizing and formatting the whole document, you end by finding the print button until a hard copy gets formed.

What Is the Duration for a Rental Application Process?

How long rental application processes take place can vary as it depends on when the landlord works on the application. A standard is to give 2-3 days at least before the landlord decides to say yes or no since the applicant deserves to know ahead about the decision. During those days, the applicant only needs to contact the landlord for an update.

How Much Are Rental Application Fees?

A rental application fee can be as low as $30 until $100, and it varies based on the option chosen. There are some rentals involving high-end properties and services, which can be factors of costing more. Some are also cheap, so there is a need to compare them to be aware of the fee.

Can I Withdraw My Rental Application?

Pulling out from the application is alright, but be sure to be professional about it by informing early. Backing out before the approval is the professional way to handle this to avoid being disrespectful. At least there is still no payment involved in the process. If approved, then be sure the explanation behind it is reasonable enough so the landlords agree to it.

 

Even if tenants plan to stay in a short or long term with the rental, what matters most is that a professional agreement gets made between the two parties, which are the tenant and the landlord. To complete the rental application sheet is a great start to settle that agreement because landlords can learn about the tenant’s info and decide whether they get approved or rejected. To follow with the terms in the rental will be the next concern for both sides, so the landlord gets satisfied with the payment, and the tenant is happy for staying in the property they he or she likes.

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