A Work Order is a type of document that the client will submit to an organization or a manufacturer. This is often used as an alternative to an Invoice Bill since it also includes the information that an invoice has.
To allow a work order, an individual must complete a Work Order Form with all the necessary details regarding the scope of the work. These orders are made for internal purposes only, which means that orders from outside of an organization will have to be reviewed deeply before executing. Scan through our website to view samples of Work Order Forms.
Work Order Request Forms
Facilities Modification Work Order Request Form
Request for Services Work Order Form
Sample Work Order Request
Graphics Work Order Forms
Graphics Work Order Request Form
Design Layout Request
School Work Order Forms
School Work Order Request
School Work Order
Work Order versus Invoice Bill
These two are often considered as similar documents since it contains a depth information about the transaction, but in reality, a work order is different from an invoice. A Work Order is a request that will be completed by the costumer while an Invoice is a form which is requested by the seller for the buyer’s payment.
The invoice and the work order may have similar information, except for the invoice number and the work order number, but they differ in the specified time that will be presented to both parties.
A Work Order Authorization is another form of document that will authorize the workers to start doing the project.
What Should be Inside a Work Order Form?
A Work Order will also serve as a documented agreement between the client and the manufacturer. Work Orders are useful in the maintenance department of a company since these contain the details for the needed modification. A Maintenance Work Order or Request Form is required to be submitted for the workers and should contain the following:
The organization’s details. This pertains to having the full name of the company or the organization that will use the work order form.
The total number of products to be made. Some manufacturers will require a minimum number of products to order for them to start doing the project, these may be counted by sets or individually.
The type of material that the manufacturer will use. This will include the details about the material’s texture, length, width, thickness, and the material’s design.
The price of the material. The price will vary depending on the quality of the material and its availability in the market.
The required labor and the number of workers needed. This will help the manufacturer distinguish whether they need more people for the job or to cut off the head count in assigning and dividing the work.
The workers’ rate per hour. The minimum wage of a State may be the basis for the workers’ salaries, however, the company and the manufacturer may agree for a specific range that depends on the type of work that their people will be doing for the project.
The type of machine and the operation it will do. The manufacturer may be required to use various machines for the success of the project. There are instances that the required machine needs to be repaired, therefore, causing an additional payment for the client.
The due date of the work order. There should be a beginning and end date that will serve as a deadline for the manufacturers. These dates should also be agreed by the involved parties since there are certain aspects that should be considered, such as the type of work to be done.
The specification and the additional modification. A client or an organization may add in the form their desired modifications for the project. This may include some additional structures or a change in the color of the existing product.
Additional Work Order Forms
Sample Work Order
Additional Work Authorization Order
Work Order Requisition Forms
Work Order Maintenance Requisition Form
Plant Operations Work Order
Maintenance Work Order Forms
Vehicle Maintenance Work Order
Maintenance Work Orders Audit Form
When to Use Work Orders for Modifying Facilities
When an organization will deal with modifications or changing their facilities, they should use a Facilities Modification Work Order Request Form or a Work Order Maintenance Requisition Form. These modifications can either be in interior or exterior areas of a building. Here are instances when this type of work order will be of great use:
- During demolitions of walls and floors.
- When there are equipment installations.
- Repairing mechanical, utility and ventilating systems.
- When there will be a building construction to connect two areas.
- Adding up electrical outlets and equipment.
- Moving built-in types of furniture such as shelves and cabinets.
- Changing the hallways of an office or a school.
- Constructing waiting sheds and courts.
- Installing new irrigating systems.
- Repairing septic tanks, damaged pavements, and walls.
- Replacing landscapes for the garden.
Using Work Order for Services
Work Orders are not only used for modifying a building’s structure or facilities, these forms may also be used whenever there are requested services for a company or a client. A Request for Services Work Order Form will be used for general types of services, either for plumbing services or for architectural services. In the industry of designing and layouts, a business that caters to graphics design may use a work order that will specify the service that their client wants them to do, such as creating a banner or a floor plan for the company.
A simple Design Layout Work Order is a type of form that these businesses will be using. Another industry that uses the order form is the industry of scan and print where a Scanning Work Order Service Form is needed. This form contains the details of the outputs which were ordered to be scanned by the client. Usually, this type of order form is used for school purposes where teachers scan their student’s test scores and activities.
Techniques in Organizing Work Orders
Work Orders are documents which are commonly filed in a folder or a box in the maintenance department of a company. When an inventory will be made, searching through thousands of paperwork will cause some difficulty in finding the appropriate document that he needs. Here are two techniques that companies use to organize their forms:
Color it. A company may either consider using colored folders or adding colored labels to the existing document files that they have. In this way, they can easily distinguish and prioritize the forms. They may separate it by client name, or by the type of service they rendered to the client. Using colors can also aid in the communication capability of the company wherein the staff will know whether the project has been accomplished or if it needs to be done on a specific time.
Indicate a Status. This may include the work status of a project, whether someone has been assigned to it or if there are no volunteers to do the job. The company may also add a shipping indication that shows if the project had been delivered to the client or if it is in the process of delivering.
Work Order Service Forms
Work Order Service Request
Scanning Work Order Service
Work Change Order Forms
Work Change Request Order Form
Work Change Order Form Sample
Project Work Change Order Form
Work Order Forms Categories
Facilities Modification Work Order Request Form – this form is used when a client will want to modify, install, or repair an area of a building or facility. This form is often used in institutes and universities.
Request for Services Work Order Form – this is the type of work order form that does not only cover maintenance services but also layout planning, vehicle works, and all other services that a business may render to their client. Under this category is the Design Layout Request Work Order, Graphics Work Order Request Form, Scanning Work Order Service, Plant Operations Work Order, and Vehicle Maintenance Service Work Order Forms.
School Work Order Request Forms – this form may also be used for completing and requesting maintenance for the school’s facilities such as a service school bus, installing lighting for the soccer fields, painting lines on the basketball courts, and even in placing slides and swings for the kid’s playgrounds.
Work Order Authorization – this may be a form or a letter designed to allow the workers to start with the process of executing the orders. The letter may also state the limitations and the boundary areas where the workers are allowed to roam around.
Work Order Maintenance Requisition Form – this form is used to let the workers have authority to use the materials provided by the client and within the premises of the organization’s location.
Maintenance Work Orders Audit Form – aside from stating all the information for the client’s orders, this form contains the specific payments that the client needs to pay for the project.
Work Change Request Order Form – this work order focuses on the changes that the client will want for the project. It is often given during the implementation of the project wherein the client saw glitches with the existing plans and saw the need to add some modifications. Under this form category is the Project Work Change Order Form.
General Tips for Completing a Work Order Form
- State the information that you know.
- Avoid assuming that the person who will be doing the work knows everything.
- Never forget to add your contact details and addresses.
- If there are changes to be incorporated, email or call the manufacturer or the maintenance department.
- Proofread your work order.
- Name the needed work.
- State the type of priority that you expect the workers will grant to your order.
- Make sure that you indicated the schedule and the due date of the project.
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