FREE 9+ Event Order Forms in MS Word | PDF | Excel

When you want your event to be a success, you would choose the best or perfect spot where you want it to be held. Whatever setting it is that you like; the ambiance, the food menu, the decorations, etc., you get to discuss all of these with the event organizer of the organization.

In making an event order, you are given an event form in order to get the significant details that are needed in setting up an event. If you decide set up a fundraising event to earn enough to help out a worthy cause, fundraising event forms are utilized by the organizers.

Banquet Event Order Form Sample

Catering Event Order

Restaurant Event Order

Event Planning Order

What is a Banquet Order Form?

A banquet order form is a document in which the all information of your event is specifically detailed. This serves as the organizer’s guide in order to execute and communicate with the other organizers who are assigned from different areas. This order form also confirms the full costs for food, beverages, service fees, taxes, etc.

This is prepared by the catering manager or event coordinator. The form also includes all the specifics of the events in a very intricate detail. After the event has been specified, the organization or event organizers uses event survey forms in order to identify how the event will meet its requirements to be a success.

How To Create an Event Order Form

In creating an event order form, communication between the staffs, managers, and everyone else who are involve in the planning and organizing process is very important. Because the event would be screwed if these people behind the organization would not correlate. It is also important that all essential information are accurate because these are used to ensure the event’s correct timing, layout, costs, details, menu, the lighting effects, etc.

The determination of ‘how did the event go’ will take place at the end of it. And in order to know if the event you held was a success, it is better to provide event feedback forms to the people afterwards.

Event Photography Order

Event Work Order

Event Ticket Order

Event Rental Order

Event Change Order

Special Event Order Form

The Importance of Banquet Event Order

The reason why banquet order form is important is because this form serves as a contract or an agreement in which every details of the event is outlined. These details include the following:

• Food and Beverages – the menu to be served on a specific time (meal or snacks)
• Audio /Visual – the background music and the songs to be played if there are any performances or intermission numbers
• Room Set-Up – the arrangements of tables and chairs, the food station,  (depends on what theme is chosen)
• Staffing requirements and other event needs

This form also includes the overall costs (which could also be presented using an event budget form) of the event and should affix the signatures of both event organizers and client/s.

How To Order for a Main Event

In ordering for a main event, the client should discuss every bit of information or details of the event to the event organizers. An agreement or a contract is presented to the client regarding the terms and conditions. This also serves as the list or a document as a basis for the business organization to provide their efficient services to the clients.

In making an event order, specific jobs are broken down into instructions to the staffs or organizers as they are given their assignments to different areas. The event is then evaluated with event evaluation forms at the end, to see if the event was a success.