As it might be clear from the name, an event planner form is one that is used to plan an event. It is primarily used by event planners to jot down the details of an event like the venue, time, nature of the event and other details like food, decoration, theme, clients’ expectations etc. in a systematic way. However, anyone planning an event can use this form to ease up the task a bit. You may also see Event Planning Forms

Sample Wedding Event Planner Form

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This form comes in handy while planning a wedding. The couple, as well as the wedding planner, can use this form to decide on the arrangements for the wedding. The form elaborates on all the detailing required for the wedding ceremony.

DJ Event Planner Form

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A person planning a dancing event with a full DJ setup can use this form to understand the expectations of the client and work accordingly. He uses the form to note the date and venue along with the theme, type of music etc.

Sample Pre Event Planner Form

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This form is used by an event planner to get down the details of an event that he has been hired to plan. The client is required to fill in this event order form with all the relevant details and his expectations.

Event Planner Evaluation Form

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An event planner uses this form to evaluate the venue and other details before presenting the client with a proper quote. He uses this form while interviewing the client and checking out the venue to get all the important details.

Event Planner Consultation Form

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A client intending to hire an event planner is usually handed over this form and is expected to fill in the details of the event. The client is required to give details like date and time, venue, nature, theme, budget and any other expectations.

Sample Event Planner Request Form

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An event request form is mainly used by a client to offer his list of requisitions to the planner. In this form, he can elaborate on the various expectations he has, as far as the planning of the event goes.

Event Planner Contract Form

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As the name indicates, this form is used by an event planner and a client to get to an agreement about an upcoming event. The form contains the various terms that both the parties are required to adhere to.

Event Planner Booking Form

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This form is used by an event planner to offer a booking to the client for a particular event. The party concerned is required to fill in the details of the event and then sign it to confirm booking the services of the planner.

Target Audience of Event Planner Forms

Event planner forms simplify the whole event planning process. Thus, these forms can be used by any person who may be planning an event. The event planner forms are mainly used by

  • Event management companies
  • Independent event planners
  • Person organizing an event for his family/organization
  • Clients intending to hire an event planner

What are the Benefits of Using Event Planner Forms?

  • Simplifies the event planning process
  • Details can be written down in an organized manner
  • Important subheads can be added making it easier for the client to make a choice
  • Copies of the forms can be distributed amongst the planning team, thus enhancing coordination
  • Last minute hiccups can be avoided

How can you Design an Event Planner Form?

Place the logo and name of your company at the top of the form. It would be a good idea to add your telephone number, address, and other details too. Follow this with a section that helps in gathering all important details of the client like his name, type of event he is expecting, date and venue and any other expectations. In case, you have some specialized services to offer, include these in the form of check boxes, making it easier for the client to take a pick. You can also include certain terms that you may want to inform the client about. Conclude the form with a subhead for client signature. You can also see Event Agreement Forms

In case, you want to design an event planner form but are not sure how to go about it, take a look at our collection of event planner forms. With varied choices to offer, you are sure to find one that meets your requirement. All you need to do is download it and make necessary changes. You may also see Event Contract Forms

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