Cameras are created and used by photographers to capture precious moments in an event worth remembering. These photographers are often individuals who have taken courses, seminars, and training sessions to improve their skills. As they begin opening their own photography business, they need to prepare and complete several legal forms and documents that are essential for sustaining and marketing their business. One type of document that is commonly used by photography experts is known as a photography order form.
Photography Order Form Sample
What Is a Photography Order Form?
A photography order form is an essential document that will be provided to a photographer’s client. The form gathers the general information of the client as well as the event of where the photo shoot and sessions will be held. Additionally, a photography order form can also include the packages and photo options that the client can choose from.
Varieties of Photography Order Forms
The varieties of photography order forms will cater the different types of events and moments where a photographer’s services are necessary, and these are stated below:
1. Annual Photography Order Form –
Some events are held annually, which is why it is a good strategy to hire a photographer who will do the photo and video coverage of the event every year. With an annual photography order form, the photographer will be able to highlight the perks of hiring him as the annual photographer. The form usually has a primary page that centers on laying out the expertise of the photographer and naming the awards that he was able to acquire in the duration of his services in the industry. The succeeding pages of the form focus on the type of packages, description of the event, payment and shipping information that will be filled out by the client. A cancellation agreement is also indicated on the last page of the form which is to inform the client about the photographer’s service cancellation policies and terms. You may also see sample business order forms
Annual Photography Order Form
2. Events Photography Order Form –
In contrary to the aforementioned annual photography order form, this document is applicable for events that are year round. The form mainly highlights the packages and the types of memorabilia that will be ordered by the client for the event. With the form, the client can also indicate if he will provide each guest or team player with a souvenir. For events that center on sports, the jersey number of the player and the name of his team wherein he will be playing with can also be included in the customized photography and memorabilia package. Other details found on the form are the contact information of the photographer or photography company along with their address to allow the client in sending his payments upon submitting the order form.
Events Photography Order Form
3. Exhibitor Photography Order Form –
Booths are commonly seen during events and occasions where people can purchase various products with discounts. Since a booth must attract the eyes of the crowd, it is significant to place signages and decorations. This is when an exhibitor photography order form becomes useful for clients who aim to make their booths stand out in the event. The form will allow the exhibitors to know what type of images, back drafts, and even designs for leaflets and flyers will be needed by the client. This document also states the client’s booth name and category, the contact details of the on-site event planner, the billing information, and other relevant services that the client can request such as candid photography and on-site printing. You may also like sample event order forms
Exhibitor Photography Order Form
4. Forestry Aerial Photography Project Order Form –
Digital scanning and contact printing are the common photography orders when it comes to dealing with forestry and aerial images. With a forestry aerial photography project order form, the client will be able to indicate his personal information, the total number of prints and scanned images that he will need, his chosen payment method, and the description of his photography orders. Where the form will be submitted after completion is also included which is the address of the photography and printing services company.
Forestry Aerial Photography Project Order Form
5. Graduation Photography Order Form –
Graduation rites and ceremonies are two of the most anticipated events of the faculty members, students, and the parents of the graduating class. With this, a graduation photography order form should be completed by the student along with his parent to register him as part of the individuals who will acquire photography services during the ceremony. The form contains a student information section that has the student’s identification number, email address, and telephone contact number. Additionally, the name of the faculty member who is the teacher of the student will also be stated with the date of when the ceremony will occur. It is important that the student will indicate what package he will order to determine the total price that he will be paying to obtain his photographs. You may also check out sample service order forms
Graduation Photography Order Form
6. Photography Disk Order Form –
Photograph disks are storage materials for recorded audio, video, and images. The common clients of photography services who offer disks are those who are pageant participants. The form consists of the specific disk that the client prefers, type of package, as well as the cost that the client will need to pay to the photography service provider. Other than the essential information about the service, the form will also have a statement regarding the use of images and videos for the pageant’s promotion. A photography print release form should also be enclosed to the completed disk before it will be handed to the client. The purpose of the release is to lay the terms and conditions of the photography company and the pageant event organizers.
Photography Disk Order Form
7. Photography Prints Order Form –
This form mainly centers on the photograph prints rather than the photography service to be provided by a photographer. In the form, the address of the client and his shipping details will be stated. The type of paper to be used for the prints, the paper sizes, the title for each image to be printed, and the price per quantity should be completed and determined by both the client and the print provider. Aside from the print descriptions and client information, the form also caters the details of the shipping insurance that the client will need to provide as part of the fees. You may also see sample work order forms
Photography Prints Order Form
8. Wedding Photography Order Form –
Weddings are once-in-a-lifetime events, which is why it is significant for the couple to obtain photographs as memories of their grand day. The wedding photography order form will aid couples of what the photographer must obtain such as their choices of venue for the photo shoot and the wedding package that they want. The form will also indicate if the couple chooses to have save-the-dates, prenuptial, and post-wedding photographs. Additionally, the form will also state the type of print paper and the photo sizes that will be used by the photographer. You may also check out blank order forms
Wedding Photography Order Form
Exhibition Photography Order Form
How to Create a Simple Photography Order Form
Although there are numerous types of photography order forms available online, there is a greater advantage when a photography company will create their own document for their clients. The first step in creating the form is to add a header which consists of the company’s logo, name, and an address block. It is necessary to incorporate the header since it stands as an introduction and to allow the clients in knowing where they can find the company’s main office. After the header would be the title of the form which will vary on the type of photography service the company will render. Next, the options and the varieties of photography packages must be listed in a table where the client can indicate his choices. The table must also associate the packages with their prices and quantity limit. An instruction can also be included in the table to guide the client in completing the form. Lastly, a section where the client will write down his information and contact details must be indicated on the form along with the client’s billing information and credit card authorization if the client prefers to pay by using his cards and bank account.
After every input fields and sections of the form are arranged, the photographer can then add decorations and incorporate a color scheme to symbolize his company. Nonetheless, every statement on the form must be readable and pleasing to the eyes of the client to assure that the company will acquire a good rating for their customer satisfaction surveys.
Why Use Photography Order Forms?
Photography order forms not only help clients to know what a photographer can offer to them but will also aid the photographer for his business documentation and analysis of whether he will be updating his services or not. This will be done by gathering all the choices and preferences of the clients as well as the pricing range for the packages which will allow the photographer to conduct an effective survey and assessment of how his business is doing. Overall, photography order forms must have the information that both the client and the service provider need to assure that the business transaction will be successful. You may also see fashion order forms
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