James Sinegal is a retired American billionaire. He was also the former chief executive officer (CEO) of Costco Wholesale Corporation. Despite his success, he reminds us that the business world should give priority to this component—employees. “When employees are happy, they are your very best ambassadors,” remarked Sinegal. As an introduction, knowing the uses of an employee form can spare you the cost of hiring.
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7. Employee Leave Request Form
8. Employee Information Form
9. Employee Provident Fund Form
10. Employee Contact Form
13. Employee Income Tax Declaration Form
14. School Employee Information Form
19. Standard Employee Form
20. Non Employee Information Form
23. New Employee Technology Form
24. Employee Change Form
25. Employee Identity Card Application Form
26. New Employee Access Form
29. Employee Enrollment Form
30. Employee Position Transfer Request Form
31. New Employee Details Form
32. Employee Death Claim Form
33. Employee Status Change Form
34. Employee Direct Deposit Form
35. Employee Parking Plan Change Form
36. New Employee Starter Form
37. New Employee Commencement Form
38. Employee Health Application Form
41. Employee Rate Information Form
42. Employee Acceptance Form
45. Employee Clearance Form
46. Employee Travel Approval Form
What Do You Know About Employee Forms?
After completing an education, the first thing to conquer in the outside world is to look for a job. The competition in the workplace is not the same as the competition inside the classroom. Aside from intellectual ability, an interested applicant should display the character fit for the job description. Indeed, getting in the workplace could be a series of rejections and criticism. But, it should not hinder a willing and persevering applicant from giving up the chance of working and applying what he or she learned in school. Also, employers should consider in their employees’ forms the past work experience of the applicants. By doing so, the hiring officers would know whether or not an applicant is still at an entry-level or can easily manage to adjust to the management level working conditions.
Moreover, an employee should also be aware of the types of documents that cater to a specific concern. For example, you want to know the payroll history from your previous employer. It would be impractical to barge in the human resources department’s office and ask for a copy. Instead, an employee payroll history form is available upon request by the employee for him or her to fill in completely. It might take some time to process for a copy, but it promotes a smooth and organized way of requesting crucial employee information. Thus, employee forms are essential documents that an employee can use to ask for information, report workplace issues, and recommend management strategies for better production and quality service.
Employees: What Makes Them Important in a Business Operation?
The motivational speaker, Tammy Cohen, once said, “A great employee is like a four-leaf clover, hard to find and lucky to have.” Some managers and CEOs might overlook the importance of their employees, especially big companies whose working people tend to come and go. It is essential to keep them reminded that employee satisfaction should be in the priority list of concerns. In an article written by Liz Ryan on the website of the American business magazine, Forbes, she highlighted five reasons why employees are important success indicators than customers.
Your employees are at the forefront of answering customer’s queries and complaints. Yes, the way they respond to different situations has to power to influence customer feedback. Although the hiring process might not be at all perfect for accepting only the resilient candidates, the management strategy plays an even more significant role in preparing oneself for the reality of customer service. As a start, keep updated training or coaching sessions to catch up on each other’s progress through good and tough times.
Over time, your employees might develop a sense of tradition and belief in the workplace. May it is a monthly gathering or a customized chant song, the culture of your employees can affect the growth of your company. If your company receives a remark of being a toxic workplace, expect that you will find it hard to look for new hires.
Aside from the mastermind of ideas coming for the board of executives, managers, and team leaders, your employees can also become an excellent source of innovative approaches to empower your company’s goals. If your workplace lets them have that freedom to express their ideas, for sure, they can create a difference that possibly hit the current marketplace, boosting your company’s sales.
As mentioned earlier, the employees become the direct contact of your company’s customers. With this, they become the connection that bridges the vision and mission of the business operation and the customer’s needs. Keeping a happy pool of employees can make them stronger to defy the raging competition in the market. Also, this connection gives them the idea of the changing landscape of customer needs. A piece of advice, listen to your employee’s suggestions and concerns.
Perhaps, the most apparent yet crucial benefit of a good employee-employer relationship is commitment. If your employees like the working conditions, they would most likely stay in service for your company. Aside from the salary, a suitable workplace is one of the factors of job retention.
A Checklist on the Different Employee Forms
Various aspects can affect an employee in the workplace. Different concerns should have a personalized document that an employee can fill in to raise his or her condition formally. Here is a list of situations applicable to employees in the workplace:
An Application for Promotion
One cannot stay in the same position throughout his or her career. There must be a progression wherein an employee levels up with the job and responsibilities concerning the service he or she does under the business operation. A career path that enables one to have a sense of fulfillment while working under the company. An employee promotion form must be available in every office. Sooner or later, an employee would want to try a greater responsibility not only for the sake of a higher salary but also to showcase the improvements in the field.
Health Insurance Concerns
Health is a crucial concern both for employers and employees. Nobody would want to risk their lives in jeopardy working without a health insurance provider. Whether it is a health insurance application or a member validation request, make sure to let the employees fill this document. It is an excellent idea to give instructions, too.
A Break for Grievance
Because of our ability to keep memories and the ability to associate people or things with love, losing becomes a personal struggle that needs a break from work ethics. An employer should consider bereavement leave as a valid reason. Although the healing process cannot occur within a day or two, giving an employee a time to grieve for a loved one who passed away is one way to promote a good relationship with your employees.
An Exit Clearance
The only permanent mechanism on earth would is change; nothing remains as it is until the end. Even a tree that is immobile grows taller as the sun shines on its leaves. Also, an employee about to leave the corridors of your company should fill in an exit clearance form to give insight into the overall experience of an employee.
A newly employed should provide his or her personal information to the employer. Worry not, there are data privacy laws that can protect an employee from spreading personal information to the general public. Indeed, you can file a case to an employer who uses vital information in the wrong way.
Raise the Feedback through Evaluation
At all times, an evaluation form should be available for the employee to fill in at any time. Perhaps, reviewing evaluation forms at the end of the month helps in monitoring monthly production. Along with the exit clearance, an evaluation form can help solicit suggestions from the employee. The process of accepting and assessing feedback gives the company preparedness for any identifiable flaws in the system or strategy.
How To Create An Employee Form
The uses of an employee form mapped out in the previous section can give one the confusion on how to start creating a document. It is normal to feel that way because it is not easy to start from scratch. One easy way to deal with the frustration is to choose from templates available in the Sampleforms website. If you want to challenge yourself by creating your own, here are guided steps to accomplish one most efficiently:
Step 1: Conceptualize the Purpose of the Employee Form
The first question to ask yourself is to know the purpose of the employee form. If you have not come up with one, then conceptualize the possible use of the document. To avoid frustrations, having a fixed blueprint of the purpose can help you stay on track. Distractions may come your way, but a fixed idea will remind you to achieve your set goals.
Step 2: Create Sections for Each Data Entry Category
A perfect tip for an employee form is to sort out each data category into sections. It will help the evaluator of the document to understand the contents easily. Also, the employee who fills in the material would find it more convenient to comprehend the information asked from each section. Moreover, it would look neat to dissect categories into divisions that would make it more professional looking.
Step 3: Ask Questions Regarding the Employee’s Status or Concerns
Fill in the blanks questions are only applicable for asking personal information from an employee. Most transactions would require a justifiable reason from the employee’s end so that the manager would understand the purpose of filling in such a document. It would be best to include an area where an employee can explain his or her feedback elaborately.
Step 4: Explain Verification Procedures
The workplace has an organization chart that shows the position of each employee on the hierarchy. Such a map did not exist as a mere display, but the people in the upper part play an essential role in the verification procedure of an employee form. There might be instances where a signature is a requirement to make the document valid. It is necessary to explain it in the material so that an employee would know the person-in-charge that can answer his or her queries.
Step 5: Proofread the Document for Errors
As much as possible, there should be no grammatical errors in the document. Keeping a good reputation of the company is a must. One way to do so is to make sure that the papers are well-designed and professionally-stated. Also, it would help make the employee at ease once they see that the company is legit. Indeed, having a good command of the English language leaves a remarkable impression on everyone.
Step 6: Incorporate Company Logo and Theme to the Document’s Overall Appearance
After reviewing the contents of the employee form, finalizing the design is the last step in this challenge. Because it is a company-related document, it would be best to incorporate the company logo and to use the company’s theme colors as an aesthetic finish. You can always opt for the neutral and plain design, but it would be best to brand the document as well, especially in cases of a shared workspace.
Taking care of the essential components in your business operation can help maintain your momentum in the marketplace. The stiff competition is no place for low maintenance management operation happening within the employee-employer relationship. With employee forms, your subordinates can formally relay their concerns to the right people. It would make them feel prioritized. The right mindset and proper strategy can help you sustain operation through the test of time.
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