A restaurant management will not only deal with their customers and their business partners but as well as their kitchen staff and employees. With this, it is important to assure that an employee was able to receive the documents and the various forms that signify and legalizes his employment status. These forms are commonly known as restaurant employee forms since these are provided to the employees and will then be submitted to the authorized personnel or organization.
Even though a restaurant employee form is used and completed by a restaurant establishment’s employee, these documents must be kept within the management as one of the company’s record-keeping procedures. Additionally, some of the documents that are included in this form category are named as restaurant legal forms since these are not only needed by the company but are also required by the state.
Restaurant Employee Direct Deposit Enrollment Form
There are tons of reasons why restaurant employee forms must be used by any restaurant owner along with his business managers and officials. However, one of the most common reason is to obtain the information of the employee and ensure that an employee is not an individual who is stealing another person’s identity. Another reason is to inform the employees about the restaurant plans, terms and conditions, and how the employees must observe effective restaurant marketing strategies to promote the business to its target consumers.
How to Create a Restaurant Employee Application Form
Restaurant application forms for employment are easy to make especially with the advancement and the benefits that the new technology have provided in the current generation. Nonetheless, when creating an employment application form, the steps below must be followed to assure that the document will be able to help the hiring manager of a restaurant in choosing the right candidate for the vacant job positions:
Step 1: Prepare a blank sheet. Whether the preferred format of the form will be in a portable document file format, in a word document format, or in a spreadsheet format, it is a basic step to begin with a blank sheet of paper. Adding a watermark or any indication that symbolizes the restaurant can also be done in order to imply ownership of the document.
Step 2: Make the header. The header must have the name of the document, the restaurant, the logo of the restaurant business along with its contact information and establishment address. The significance of having the header is to assure that once the document is collected, it will be filed with the same documents and forms for good record keeping.
Step 3: Create tables or boxes for the different sections. A minimum of four boxes should be made in the form which contains columns and rows to easily categorize data and information.
Step 4: Allocate the first box for the general information of the candidate. This box should cater the candidate’s full legal name, present address, permanent address, contact information, and the name of the person who referred him to the company.
Step 5: Have the second box as an area where the candidate can indicate his desired employment. This section must be able to distinguish what job position is aimed by the candidate or applicant along with the applicant’s employment preferences such as the date of when he can begin working in the company, as well as his desired salary amount. Additionally, the available schedule of the candidate must also be stated especially if the candidate is still employed by another company.
Step 6: Add a questionnaire or a section allotted for determining the educational background of the candidate. This question must have an accompanying line where the candidate can enlist his educational history and achievements. An instruction or note can also be stated with the questionnaire to assure that the candidate will only be listing the significant areas of his education.
Step 7: Obtain the candidate’s list of former employers in a table. This table must be labeled as the work history of the candidate which must be able to acquire the candidate’s employers along with the years of his employment in every company, and his job description or position. An area for gathering the candidate’s awards from his employer can also be added to acknowledge the skills and the abilities of the candidate that aid him in his promotion or his employment. Another inclusion in this table is the various reasons why the candidate left his previous job for a new one. This allows the current company to know if the issues and concerns of the candidate will hinder his performance in his job if he will be hired.
Step 8: Add a box for acquiring the candidate’s character references. This box must have at least three rows for three individuals who are associated with the candidate’s employment and who know the candidate’s skill set. Columns must then be added to cater the reference person’s address, business company, and the specific period when the candidate is acquainted with him.
Step 9: Indicate an area for the candidate’s emergency contact information. Although the candidate is still included in the selection process of the company, having his emergency contact details will allow the management to determine who they can reach out if the candidate will be experiencing symptoms or medical issues within the company’s premises during the application period.
Step 10: Enclose an employment agreement. This agreement is not a restaurant contract of employment rather it indicates that the candidate was not involved in any serious criminal offense five years prior to his application as well as he is claiming a valid identity and information on the form.
Advantages of Using Restaurant Employee Schedule Availability Form
Another type of restaurant employee form is a restaurant employee schedule availability form. This document promotes several advantages to any restaurant management such as improving an effective communication and collaboration between the employees and staff. Since the form will indicate what each employee chooses as his time in and time out schedules, each one of them will be able to know if a certain hour of the day does not have an assigned person or if it is already full. Conflicts relating to schedule availability will also be lessened.
Another advantage that this form provides is that it allows an increase in job satisfaction in the company. This is due to the capability of the employees to choose their own time and work with their preferred individuals during that period. This employee satisfaction will reflect the company’s high ratings in annual employee surveys and feedback that employees will give.
There are a lot of varieties of restaurant employee forms that are useful and beneficial for any restaurant management. Nonetheless, below are the most common and the most important to be considered as a required document provided to the restaurant staff and employees:
Restaurant Employee Accident Report Form – When there are accidents in the restaurant establishment or premises wherein an employee is involved, it is important to make a report about the incident immediately after the authorities arrive in the scene. With this, the employee must fill out a restaurant employee accident report form and submit it to his manager or supervisor. This form contains twenty-one sections that will cater all the necessary information about the incident. The sections found in the first page of the form includes the date and time of the incident, the employee’s brief description of what he witnessed, the location of the incident, the name of the witnesses, and the injured individual along with the nature of the injury and the type of immediate medical care provided as first aid. The second page of the form gathers more details of the incident such as the situation that led to the accident, the evidence taken by the authorities for the investigation process, as well as the names of the individuals who gave statements to the authority. The third and last page of the form will have the photographs of the scene, details of the injury, other relevant information for the incident, and the signature of the employee that signifies the completion of the form.
Restaurant Employee Direct Deposit Enrollment Form – If a restaurant employee aims to have his salary directly sent to his bank account without the need to head to the bank for a manual deposit procedure, then he needs to complete a restaurant employee direct deposit enrollment form. This is a document that is significant for informing the bank that the employee permits the restaurant company to send deposits to his account. The form must also be approved by the restaurant’s payroll department to assure that the payroll manager has the information of the employee for the deposit procedure such as the employee’s account number and the assigned routing or transit number. Once the form is completed and approved, the payroll department or manager of the restaurant must keep the enrollment form along with the other documents of the employee as long as the employee is working in the company and a minimum of two years after the employee’s resignation.
Restaurant Employee Discipline Form – Compared to the first two documents that are on the list of varieties, this type of employee form is not intended to be filled out by the employee rather only to be signed by him once his manager completes the form. A restaurant employee discipline form is an instrument that informs the employee about the action plans created by the management for the employee to improve his performance. The form contains five main sections wherein the first focus on collecting the general details of the employee such as his name and position along with the name of his manager and the warning date. The second section of the form identifies the type of warning level given to the employee as to whether it is the first, second, or final warning. The third section determines the reason of why the warning was given while the fourth lays down the description of the infraction along with the plans to address the employee’s issues. To complete the form, both the employee and the user of the form or the manager must affix their signatures to the last section with the dates of when the employee was informed about his disciplinary action.
Restaurant Employee Evaluation Form – Regular employee evaluations are beneficial for the company, the employee, and the guests in a restaurant. This is due to the ability of an evaluation procedure to plan out improvement programs for an employee which will then result to having better staff in the restaurant who will be promoting the establishment to acquire good customer satisfaction ratings. In a restaurant employee evaluation form, the employee’s name, job position, and the date of when the evaluation is conducted are stated along with the name of the reviewer who is the user of the form. Then, the reviewer must rate the communication skills of the employee; the knowledge and ability about the work assigned to him; the attributes, habits, and attitude of the employee; as well as the employee’s creativity and accountability. The reviewer must also supply suggestions for the employee’s improvement and enhancement of skills or abilities in order to complete the form.
Restaurant Employee Reporting Agreement Form – This restaurant agreement is essential for informing the employee about their obligations and responsibilities to report any condition that they have relating to their health and the welfare of the restaurant’s clients. Specifically, medical conditions that involve food-borne illnesses including diarrhea and fever are the common concerns stated in this agreement. The purpose of this form is to assure that an employee will not be causing any harm to his coworkers and the clients through passing the infection to them.
Restaurant Employee Self-Assessment Form – Although an employee evaluation that is conducted by the manager or any personnel with a high job position in a restaurant management is effective for addressing concerns, it is also essential that the management will allow their employees to take self-assessment programs such as providing a restaurant employee self-assessment form. This document allows an employee to reflect upon himself about what he was able to accomplish and contribute to the restaurant.
Restaurant Employee Staff Appraisal Form – Compared to an assessment and evaluation form, the main intention of using this document is to determine if a restaurant staff is suitable to be appraised or promoted. The form will focus on what the employee did to deserve the appraisal which must be approved and agreed on by the employee’s manager or by any authorized personnel in the restaurant.
Restaurant Employee Write Up Form – A write-up form is used by a restaurant manager to inform an employee about his misconduct. However, in comparison to an employee discipline form, the write-up form will have details about when a meeting must be conducted to deal with the concern of the manager and when the employee’s deadline for signing the write-up will be. If an employee refuses to affix his signature on the write-up form, then he will be subjected to another misconduct that might lead to a grave offense depending on the restaurant manager’s rules and regulations.
Significant Documents That New Restaurant Employees Need
Other than the aforementioned restaurant employee form varieties, there are some documents that are also required by some restaurants for their new employees. Some of these documents are for legal intentions and records to assure that the restaurant business is meeting the regulations of the state:
Restaurant tax forms – Globally, there are tons of restaurant tax forms that every country requires for their restaurant business owners. However, when it comes to the new employees of a restaurant establishment, the specific tax forms that are needed include the W-4 and W-9 forms. The form W-4 is also known as the employee withholding allowance certificate that is intended to permit the company in obtaining an amount from the employee’s salary to regularly pay the employee’s IRS tax requirement. On the other hand, the form W-9 is a request form that will allow the company in acquiring the TIN or taxpayer identification number and certification of the employee.
Emergency contact form – This document will gather the primary and the secondary emergency contact person of the employee. Other information stated in this form includes the relationship of the employee toward the contact person, the daytime and the evening phone numbers of the contact person, and the medical information of the employee such as his allergies and illnesses. The importance of having this form is identical to the significance of a speed dial in any cellular phone which is to assure that in events of emergencies and accidents, the company can reach out the employee’s authorized individual who will be responsible for taking care of the employee’s medical forms and medicine for cure. However, aside from the employee’s relatives and family members, the employee’s doctor or physician must also be included as a contact person in order to allow the company in immediately informing the doctor if an employee needs medical attention.
Handbook acknowledgment form – This document aids the employee to know the rules and policies that the restaurant management mandates for his employment. With the signature of the employee, he is certifying that he agrees to abide by the rules required by the company. The employee must also write his name along with the date of when he signed the acknowledgment for documentation purposes. However, this form must be accompanied by the employment contract or a restaurant employee agreement to signify that the hired employee is an official part of the management.
Bank account information form – The intention of having a bank account information form is to obtain the details of the employee’s account and to allow the restaurant management to send the salary of the employee toward his account during the payroll procedure of the company. If the employee does not have an account yet or if he prefers to have a separate account for his salary or income, then he can complete the form as a new applicant of an account in order to send a request to the bank.
Form SS-5 – This is another type of document that is connected with the laws of the state. Completing this form allows the employee to request a new social security card if he does not have one or if he had lost his previous card. The importance of having a social security card is that it serves as a tool for identifying the cardholder as well as in proving that the cardholder is a citizen of a specific country or residential area.
Benefits form – This document allows the employee to be informed about the various benefits and insurance packages that he will be receiving as he is an employee in the restaurant. Accompanying this benefits form is a guidebook for the employee’s insurance along with several identification cards for processing insurance claims whenever needed by the employee.
However, the significant documents that new restaurant employees must have do not limit to what has been stated on the list since every restaurant group or business has their own preference of what they will require their new hires.
When making any type of restaurant employee form, the management must primarily assure that they are meeting the state’s standards regarding documentation or forms for restaurant business employees. By keeping the standards in mind, the management will be able to comply with the regulations and will be able to operate their business legally.
Another tip is to keep the forms simple and concise. This promotes an ease of use for the employees as well as lessen the time allotted for completing the fields of the form, which will aid in a fast process or procedure in the company.
Lastly, restaurant employee forms must be based on what job position an employee has. This means customizing a document is significant to meet the purpose of using the form. For instance, if an employee form’s intention is to hire a manager, then the form must be a restaurant manager application form. On the other hand, if the purpose is to gather feedback from the chef and kitchen staff, then it must be kitchen feedback form rather than a general restaurant feedback form.