Nowadays, events are not only held in stadiums and hotel premises but also inside restaurants. However, the event planner must book the place weeks before the event to assure that the restaurant management will be able to lock the schedule for the planner’s chosen day. This is when restaurant enquiry forms are prepared and presented to clients who want to reserve tables as well as the whole function area of the restaurant.
Restaurant enquiry forms are documents that are used by restaurant managers and owners for their clients. The form allows a restaurant management to obtain the significant details of their clients who aim to book or reserve an area for an event. This form is also known in a different variation of its name since the word enquiry is a commonly used in the British English rather than the American English language which is “inquiry.” Nonetheless, these two terms are used interchangeably depending on the preference of the restaurant owner as both have the same meanings, which are related to asking about a particular matter.
Although the main intention of a restaurant enquiry form is to record the general information of a client, there are several types that a restaurant staff can provide to its clients. The first and common type of this form is a restaurant booking enquiry form. Basically, this document is for booking seats and tables in a restaurant and to obtain the contact information of the client which is followed by a list of terms and conditions regulated by the restaurant management. Cancellation policy agreements are also found in the form to allow the client be informed about the cancellation procedures that the restaurant mandates.
Another type is a restaurant function enquiry form which is allotted for reserving a function area in a hotel restaurant or at any room in the restaurant’s establishment. This form will require the client to supply event information and details for their reservation such as the name of the company who will be organizing the event, the date and time of the event, as well as the chosen payment method of the client whether through a credit card, debit card, or direct payment. If the client prefers to pay through bank or card account, then he/she needs to provide a credit card authorization, which is for permitting the restaurant business in acquiring the payment amount. Additionally, the client must also choose and mark the food options which will be laid out on the restaurant menu during the day of the event.
Lastly, a restaurant liquor enquiry form is another type of document or restaurant form that is significant; however, this needs to be completed by a representative or the owner of the restaurant. With this form, a restaurant establishment will be able to sell liquor and alcoholic beverages to their clients legally. This form also falls as a restaurant legal document that the state or a country demands from the owners. There are three sections that must be filled out by the restaurant owner namely the applicant information section, business premises details, and the application details.
Regardless of the name variations and types, restaurant enquiry forms must be completed with ample details about the needs and expectations of the client since the form must meet its purpose of bridging as a communication tool between the client and the restaurant management. Once the form is completed, it must be kept along with other forms needed for any restaurant business to promote an effective documentation method and allow the management to determine their client statistics for a specific year.