Businesses, either offering some products to be purchased or providing various kinds of services to be availed, must be able to issue an acknowledgment slip to certify that a transaction has been made between the business management and the customer or client. One reason why this is necessary is that there is a possibility that some legal issues are most likely to transpire due to not issuing a proof of purchase. Hence, the business management or the company will be held liable for any of it.
This acknowledgment slip is referred to as a receipt that is used as a written proof that a product or a service has been received in exchange for an amount of cash. The receipt form usually consists of the list of items or products and the services that were either purchased or availed. This is in order for the customers, clients, or consumers to be aware of what particular items or services they have paid for. Therefore, the receipts serve as a guide or a reference for the individual.
Further purposes of receipt forms are as follows:
The receipt forms are not only applicable or useful in businesses, these could also help the individual track the daily, weekly, monthly, and even their annual personal expense reports. In addition, by means of keeping the receipt for a while, the individual will be able to conduct an efficient allocation of their budget at home and at work, thus, keeping them aware of how much they have spent and updated with regards to how much is left in their individual budget.
Generally, a receipt form often contains the following:
The list above is basically the details or the information that you usually see on a generic receipt form. Receipts differ depending on the type of business. The type could either be about selling or vending some items or providing efficient services to the clients. Hence, refer to the following details below to know what a receipt form for those businesses that offer products and services at the same time contains:
These are basically the parts of a detailed payment receipt form that are usually utilized in a hotel, restaurant, and/or any resort company that offers both products and services. Yet, there are some companies that separate the payment for the hotel check-in or accommodation, the food and beverage expenses, and other services that are offered such as for health and wellness spa offered at the spa.
Restaurant receipt forms differ on what these are pertained to. The form could either be utilized to generate a report for the following:
Therefore, the restaurant receipt form for dining often composes of the following:
Nevertheless, the restaurant receipt form is legally part of the forms that you need to secure in order to open a restaurant business and that this is one of the evidence that your business is permitted to sell products and provide different kinds of services.
A receipt is a written acknowledgment that is printed and provided to the customers or clients as a proof of the items purchased and services availed, whereas an invoice is a billing statement that notifies the customers or clients with regards to their current bill to be paid. In addition, the invoice presented by the restaurant management to their customers or clients are kept as the company’s copy. Refer below for an example scenario of when a receipt and an invoice are used.
In administering a hotel and restaurant business, you as the owner decided to make an extra profit by conducting various kinds of events and by offering some services. An example is a health and wellness spa that offers an hour massage and sauna. A group of friends has decided to try your restaurant menu and has decided to avail the services you have for the spa. Due to the fact that the restaurant payment must be made different from the availed services, you may specify by differentiating the item on your hotel and restaurant invoice. You may indicate the total amount for the restaurant meals, as well as the total amount of the services from the health and wellness spa. Once the group has paid their bills, a receipt must be secured or provided to them as to summarize the things that they have paid for.
Therefore, an invoice is technically used to itemize the details of the things to be paid, while a receipt is to generalize the items purchased and availed.
There are some inevitable circumstances that could make you realize the importance of a restaurant receipt form or even any kind of receipt. One is when the customers or clients claim that the change they received from their purchased items is insufficient. Another is when they assert that they have paid all their bills such as for their room rental or accommodation, food or meals, and other payments they needed to make, when in fact, they have not yet paid any of it. In this case, the dominant thing that could help you solve the situation is by referring to the invoice or billing statement of your customer’s transaction.
Yet there are also some cases wherein customers can file a complaint against your management by filling out a customer complaint form. The possible circumstances are most likely to occur when you fail to issue a receipt for your customers. Thus, refer to the following sample scenarios:
These are just a few of the most common scenarios that could put your restaurant’s reputation at stake. Yet, there are a few things that you could refer to in order to avoid these kinds of circumstances.
Nevertheless, do refer to the following forms that are provided for you in this article in order to be guided on how you could fill each of these out. In addition, you may also use these as your references in making or creating your own for your restaurant business.