Most often, receipt forms are used to document the details of a purchased item its accompanying purchase price, however, these are also necessary for documenting services and actions which was received by the involved party. Specifically, daycare centers and educational institutions use receipt forms for the aforementioned purpose.

What Is a Daycare Receipt Form Template?

Daycare receipt forms are to be provided to the parents of a child who will be enrolled in a daycare center. The form is often given by employers to their employees in order to allocate financial aid and allow the employee to acquire tax benefits in lieu of the necessary childcare expenses. Furthermore, daycare receipt form templates can be used instead of making one from scratch. To effectively use the template, the objective in making the receipt form should first be identified by the document-preparer along with the specific design preferences of the organization who will be using the form.

Fillable Daycare Receipt Form

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Types of Daycare Receipt Form Templates

Below are some of the common types of daycare receipt form templates that companies and employers can use for their employees who are parents of infants and toddlers:

Cafeteria Plan Dependent Daycare Receipt Form – The term “cafeteria plan” is used in this form since it is for employees who are allowed to choose varieties of inclusions in the benefits that they will be acquiring as part of the daycare dependent support program of a company, employer, or the State. Specifically, a cafeteria plan dependent daycare receipt form will document the name of the employed parent and the name of his child along with the details of the daycare service and the contact information of the service provider.

Cafeteria Plan Dependent Daycare Receipt Form

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Daycare Expenses Receipt Form – This form is intended to be submitted along with the employee’s completed claim form. Moreover, there are two sections in a daycare expenses receipt form however, the second section is not to be filled out since it contains a list of frequently asked questions regarding the program and its reimbursements. It should also be read and understood by the employee. The first section, on the other hand, is allotted for the general information of both the participating employee and the daycare provider.

Daycare Expenses Receipt Form

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Dependent Daycare Service Receipt Form – In this type of receipt form template, not only the general information of the involved parties are to be disclosed but also the description of the daycare services to be acquired by the employed parent. The form will also state the date of the service and the name and age of the dependent or the child to be taken cared of by the daycare service provider.

Dependent Daycare Service Receipt Form

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Preschool Daycare Year End Parent Receipt Form – This form is intended to be provided by the daycare teachers or service providers to the parents of their students and participants. The information which will be documented in the form would include the name, address, social security number, and phone number of the daycare service provider or financial aid provider and sponsor of the employed. In addition, the form also documents the name of the child whose daycare stay will be paid, the total amount of the tuition paid by the parent and must be reimbursed, as well as the signatures of the parent and the provider.

Preschool Daycare Year End Parent Receipt Form

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Weekly Daycare Receipt Template Form – Most often, daycare receipt forms are given to the parents on monthly an annual basis, however, a type of receipt can also be used to inform and document the payments that a parent provided for weekly daycare services and programs. For this, a weekly daycare receipt template form will have to be used. The form will only collect a few pieces of data and information such as the date when the receipt is given, the name of the parent who sent the payment, the name of the children or daycare participants, the period of the service, and the signature and tax identification number of the daycare service provider.

Weekly Daycare Receipt Template Form

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Importance of Daycare Receipt Forms

Expense reimbursement is the primary reason why daycare receipt forms are to be used. Without the receipt, an employee will not be able to supply ample proof that he needs to provide for his child and must allocate a specific amount from his salary. Furthermore, the receipt can also serve as a documentation that states the services included in the expenses of the employed parent such as the meals and snacks to be paid, and the books or other school supplies which are not included in the tuition fee yet are required to be fulfilled financially by the parent.

Another reason to use a daycare receipt form is to allow an employee in claiming specific tax deduction benefits that a State offers for eligible individuals. However, the claimant or the employed parent must submit the receipt along with the other documentation requirements of the State’s tax agency to ensure that he will successfully claim his benefits.

Daycare Receipt Form Template Tips

When using daycare receipt form templates, one must first identify which parts or contents of the form will be removed since varying types of templates will also have varying types of data and information which will be collected in the receipt. Furthermore, the design and layout of the receipt should also be determined, specifically whether or not to place the logo and other design elements in the receipt.

In addition, the finalized receipt form should also be updated periodically especially in terms of its file format which can differ depending on the chosen usage method of the receipt. Some of the common formats to choose from when making the receipt would be “.DOC”, “.PDF”, and the “.XLS” formats. Moreover, a daycare center or the user of the template can also choose to utilize the template and create the receipt form in one format, then convert the form into the other aforementioned formats to ease up the creation process for different usage methods. Nonetheless, each created form should be reviewed and rechecked before it will be used to make sure that its contents and elements are arranged properly.

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