Lately, you haven’t had the chance to book a weekend getaway to the beach. You need the break from work, stress, or life in general, and so you decided to finally book that hotel accommodation. But how will you know that the hotel has received your payment? The hotel will send you an online simple receipt as confirmation that you have paid for the stay. It’s also the customer’s responsibility to keep the business document should any problem arise.
Google’s search engine became your companion in the meantime, helping you browse through hotel reviews and articles on the “Top 10 Most Recommended Hotels” that you need to book. For you, any hotel will do, as long as you can temporarily get away from the anxiety and pressure you experience from work. If you own a travel agency that also offers online bookings, good record-keeping demands accurate travel invoicing and hotel receipts for both parties’ reference.
What Is a Hotel Receipt?
According to Forbes, a hotel in New York that fines its clients $500 for every negative hotel review posted on social media. There are other instances where other hotels penalize their customers a considerable amount of money for something that they did not purchase even after the customer has received a receipt. How will the customers or clients be able to subdue such tyranny or an uncalled-for transaction? The customer or client must then utilize the hotel receipts given to them.
A sample receipt is a formal transactional business document used for the documentation of a company’s business transactions. This business transactional document can be used for documentation and security purposes. If you were given the wrong product, you can show your receipt and have the item be changed. A hotel receipt will help customers submit a legal report, disclaiming the fine that the hotel gave them was not a service they consented, agreed, or requested.
5+ Hotel Receipts Sample Forms
Here are six sample hotel receipt forms that you can use as references. You must examine the samples that we have presented below and compare each, finding if there are any similarities or differences in each of the samples’ key elements and structures.
The examples are taken from reliable websites and are made of high-quality content—such as text fonts and graphic files. You must look at how a hotel receipt is constructed, and the six samples below will help give you an idea as to how the business transactional document is presented.
1. Sample Hotel Receipt
2. Blank Hotel Receipt
3. Sample Hotel Receipt
4. Hotel Receipt Form
5. Sample Hotel Receipt Form
6. Hotel Receipt Form
The Difference Between a Receipt and an Invoice
The two are usually interchangeable because both documents are almost similar in terms of the structure and the presentation. However, if you look closely, both of the business transactional documents are different in their initial usage.
An invoice primarily is requested by the buyer from the seller. A commercial invoice lists down the goods, services, or products that the customer has asked for. The buyer signs the document and returns it to the seller, confirming that the requested items are correct and will be processed right away. This formal business document is usually given before the transaction happens.
A receipt is primarily given to the buyer by the seller after payment has been granted. A receipt lists down the goods, services, or products that the customer has bought. This document serves as official documentation that the goods, services, products, or items have been safely delivered to the customer. This formal business document is usually given after the transaction happens.
How to Create a Hotel Receipt Form
This business transactional document is one of the most accessible business documents that you can create, but do not take the text lightly. One small mistake might make the sample receipt look like an invoice, so you must mind the creation process of the hotel receipt despite it being a document that is easy to create. Here are a few tips on how to create a sufficient professional hotel receipt that you can use someday for your hotel or that you can sell to a hotel that direly needs it.
Step 1: Select a Template
Before starting the creation process, you must head to template.net and browse from their wide selection of professionally crafted hotel receipt templates that you can easily customize and personalize to fit your liking. Select one hotel receipt template that piques your interest and download it. You can then start customizing the template, customizing the template that focuses on hotel services and products.
Step 2: Use Sans-Serif Fonts
Most technical business forms utilize serif fonts since these fonts appear more formal and are widely used by most business owners. However, in the case of a hotel receipt, you can opt to use the other style—sans-serif font style. Hotel receipts prioritize how their documents are seen by the customers. The style and presentation of their documents matter to them. Sans-serif font styles appear more stylish than its counterpart and will help contribute to the desired presentation of the hotel’s receipts.
Step 3: Input Business Information and Items
You must input the necessary business information of the hotel—the contact numbers, the email addresses, the street address, and the hotline. Placing the essential hotel contact information will help customers know how to contact the hotel should they have any inquiries or concerns. The list of purchased items must be given enough space, so do have that in mind when you are creating receipts.
Step 4: Decide on Putting a Logo or Not
Some receipts do not require logos. However, since you or your customer is an extravagant person and wants the hotel receipts to be stylish and branded. You can opt to place the hotel logo on the topmost part of the document. You can even have the logo fully colored if you want to make the receipt stand out.
Step 5: Review the Receipt
The last thing on the process is to review the document for any grammatical or contextual errors. Check out the references we have given and compare them with your creation. Examine if you have forgotten to input something in your hotel receipt.
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