FREE 12+ Availability Forms in PDF | MS Word | Excel

Keeping accurate data and information is important, especially if it deals with the attendance and the preferences of the members of an organization. For this, availability forms must be used by organizations to report changes and updates in lieu of a subject’s availability.

Schedule Availability Form

What Is an Availability Form?

An availability form is a document which is used by organizations and institutions to record the availability of a specific item, person, or schedule. The form allows the organization to determine the actions to be taken if unavailability is reported. Moreover, the form is also essential for the organization’s procedures in lieu of using available facilities, items, and in plotting preferred schedules or working hours.

Student Work Availability Form

Varieties of Availability Forms

Bed Availability Form – Health care centers and institutions are the ones who will be filling out this form variety, specifically for documenting the services and the facilities including the beds available in their premises to be used by patients. The information to be disclosed by the representative of the institution includes the name and address of the available facility, the details of the facility’s contact person, the group and population categories taken cared of in the facility, as well as the shifts of the facility’s staff members.

Bed Availability Form

Copyright and Availability Form – Electronic theses and dissertation’s publishers are the target users of copyright and availability forms. Basically, the publisher or the researcher of the theses will be able to state his name, identification number, degree, and the availability of his publication in the form. The chairperson of the institution’s research committee will also have to affix his signature in the form along with the researcher to indicate that a discussion about the varying availability options had been presented to the researcher prior to the completion of the form. Additionally, the policies of the institution and a few FAQs regarding the available options and procedures are also enclosed with the form to further inform the parties involved or the researcher and the chairperson.

Copyright and Availability Form

Employee Availability Change Request Form – Employees who have plotted their available schedules yet would want to request for a change must complete and submit an employee availability change request form to the company management or to his manager. This document records the preferred changes of the employee for the entire working week along with the employee’s explanations for the changes and the approval of the manager.

Employee Availability Change Request Form

Health Insurance Availability Form – During divorce trials and hearings, details about every conjugal property owned including the health insurance which was financed by the couple must be reported or be disclosed to the court. For this, a health insurance availability form must be filled out which is intended to document the insurance information the couple has for their family. In the form, the names of the children who are beneficiaries of the health insurance policy will be enlisted along with the insurance type or the indication of who provided the insurance. Moreover, the name of the carrier, the insurance policy number, the cost or the monthly coverage that each child is eligible for, and the monthly income of the party who is using the form will also have to be stated.

Health Insurance Availability Form

Peer Tutor Availability Form – Students with remarkable grades and achievements in school can also share their knowledge and strategies to their classmates and friends by peer tutoring. To plot and record the desired tutor schedule as well as the rest of the activities to be done for the whole school week, a peer tutor availability form must be filled out by the student-tutor. The first section of this form is the student information section where the student’s name, address, phone number, and projected graduation date will be stated. On the other hand, the second section consists of a table for plotting daily and hourly schedules.

Peer Tutor Availability Form

Referee Information and Availability Form – Referees use this form to inform an organization about their availability and their background. The experiences of the referee in providing first aid during emergency situations will also be documented in the form along with his preferred number of working hours per week. In addition, the list of sports leagues and events that the referee will be handling are also essential to be included in the form as well as the decision of the referee of whether he is willing to work or be present on short notices or not.

Referee Information and Availability Form

Unit Availability Form – Housing and real estate agencies require property owners to fill out unit availability forms to document and register the details of their properties. Most importantly, the form will specify the features of a house or a unit which is available for rent. The features of the unit will be informed to the prospective buyers and renters during a property inquiry. In addition, the form also indicates a statement regarding the responsibility of the owners to update the registered information every three months after the registration date. The purpose of updating the information is to ensure that the records are accurate and to determine whether or not the unit is up for rental or residential lease.

Unit Availability Form

Volunteer Availability Form – Organizations and companies who accept volunteers who are willing to do some of the daily tasks must prepare this availability form variety. With this form, the volunteer can specify which dates or days he would like to work with the organization as well as his volunteering method and his number of service hours.

Volunteer Availability Form

Water Availability Certificate Request Form – Before any property or construction project will be established in an area, the water service and other utility needs must first be clarified. This can be done by informing the service providers and requesting an inspection to be conducted in order to determine water availability within the project’s geographical area. The form to use for this request is known as a water availability certificate request form which will document the contact information of the developers, the address of the property, and the desired water services.

Water Availability Certificate Request Form

Availability Contact Information Form

Work Availability Form

Why Use Availability Forms in PDF Formats?

Compared to other formats, availability forms in PDF formats are easy to fill out since there are entry fields of where the data must be placed. Another advantage of this format is that it is accessible and also shows and retains the actual document layout even if it will be sent or will be transferred from one device to another. Nonetheless, just like any other formats and forms, an availability form in PDF format must be updated by the organization who is using the form to ensure that the information to be gathered are all relevant to what is needed for the procedure to be fulfilled and requested by the user.