For every recruitment action in the company, it is mandatory that the management retains the possession of the data or information records of their newly hired employees. These information to be submitted by the individual employee are held confidential and should remain as the company property. This is ensured for various of purposes, such as for security clearance and for employment history references.
These are also done as the company conducts a background or reference check of each individual employee. And the appropriate forms that could be utilized in making sure that all important details are documented are the new hire forms. These new hire forms are basically used as the basis of the management of their employee personal information. These help them further assess their workforce as they conduct or perform a pre-appraisal or pre-employment assessment for each.
New hire forms for employees consist of different parts or fields of information. The reason for this is in order to display the information in an organized manner as these details are layered in the form. These parts include the following:
The information indicated in this part of the form is basically with regards to the personal information of each employee. These are filled out with the details that are used for identification verification of the individual. This includes the following:
The information to be provided in this part are with regard to the employees’ employment status. This is to specify the department and the position that individual employee is assigned or designated. This part also includes the details of each employment history. Further information includes the following:
Part of the requirement for each employee is the certification of employment which is issued by the former company each has worked for.
The details for authorization is referred to the acceptance or approval of the job application form of the individual employee. This part composes the following details:
The following parts of the new hire forms are basically with regards to the information that are necessary for each newly hired. As time passes by, the information are altered with the current or new details or information of the individual.