There are companies who have poor employee retention rates wherein job vacancies are evident, while there are some who hires more employees by opening a new job position for the applicants. However, regardless of what a company’s status is, using the right documents for requesting a job application period is significant especially if a job position needs to be filled in immediately.
One common document that the human resource personnel of a company uses is known as a request to hire form.
A request to hire form is a document that is primarily used for requesting to the company management that a department or a job position needs to be filled in. The form is often submitted along with a job description form that is both significant for addressing the needs of a department for hiring a new employee who meets the criteria or eligibility standards for the vacant position. With the form, the human resource staff and the other members of the company will be able to schedule a job application period for welcoming prospective candidates to an opportunity of landing a job in the company.
Although there are different varieties and formats of request to hire forms that companies can consider making and using, every form must have the following sections since these are significant for defining the necessities for hiring employees:
1. Job Title and Description – The job position that needs to be filled in along with its job description and an indication of whether the request is due to a current replacement procedure or if it is a new job must be stated in the form. The anticipated salary cost for the employee who will be hired for the job is also required to be stated in the form in order to inform the company management about the financial preparations needed for the new hires.
2. Appointment Type – This is where the type of employment contract period will be defined of whether the employee will be working as a permanent or full-time employee, or if the employee will only be staying in the company for a few months until a specific project or task is completed. Special terms to be included in the employment contract can also be enlisted in this section which includes confidentiality concerns of the requestor and the working schedule assigned for the employee to be hired.
3. Hiring Authorizations – The financial source of where the salary will be obtained to pay the employee will be indicated in this section along with the location of where the employee will be staying such as an office or a table allocated for him. Once completed, the form will need to be submitted to the authorized officials of the company who will analyze and determine if they will grant the request for an approval. You may also see sample employee request forms.
Along with the aforementioned sections that are essential to be stated in any request to hire form, the human resource personnel must also allocate an area where the hiring manager and other authorized officials can jot down their suggestions for the hiring process. You may also see reference request and release forms.