When an individual gets hired by a company or by an organization to provide services, he will be receiving different benefits programs that accompany his employment. One of the known employment benefits programs that some companies and educational institutions give to their employees is known as a tuition waiver. To apply for this program, the employee must first complete and submit a tuition waiver request form to the authorized department of the school or company.
A tuition waiver request form is a document that is provided by the management or administration of an educational institution for employees who want to continue their studies as well as help their dependents in having to pay the amount of the institution’s tuition fees. Some educational institutions offer a tuition waiver option as part of the employee’s benefits for his employment. However, in order to acquire this benefit, the employee must be eligible and must be aware of the limitations that the educational institution will mandate such as focusing on one educational degree and the not going beyond the maximum number of hours for the classes that the employee will be attending per semester.
Even if tuition waiver request forms are commonly used by employees, this document still has varieties that depend on who the recipient of the tuition benefit is and what the employee’s status is in the educational institution. Below are the common varieties of tuition waiver request forms that can be used by employees of schools, universities, and colleges who offer a tuition benefit to their employees and staff:
1. Dependent Tuition Waiver Request Form – If an employee prefers to allocate his benefits to one of his dependents such as his children who are under the eligibility age of the institution, then he must use a dependent tuition waiver request form. This document is intended to identify who the dependent or the recipient of the benefits program will be. You may also see medical waiver sample forms.
The form contains an employee information section along with a student information section. The employee information section will have the name, hire date, identification number, and department category of the employee while the latter will state the classification of the student along with his name, academic year to attend, and an indication of the relationship he has with the employee.
To determine if the student or the recipient is eligible for the benefits, the student’s date of birth must also be disclosed in the form and the number of times the student has participated in the same program from the previous years of the employee’s employment to other educational institutions. The employee’s signature will then serve as a certification that the stated data and entries on the form are true and that the employee and his beneficiary or dependent knows what the responsibilities and limitations are with regards to the tuition benefits program of the school. You may also see restaurant waiver forms.
2. Employee Tuition Waiver Request Form – This form is suitable to be used by an employee who will be availing the tuition waiver. The employee must indicate his class schedule in the course information section of the form which includes the type and year of the course program that he will be attending, the specific season or semester wherein he will begin his class, and the number of days and time of the employee’s classes to complete his course. The job category of the employee should also be disclosed in the form of whether he is one of the educational institution’s directors and executives, or if he is a member of the institution’s faculty. You may also see sample insurance waiver forms.
The job title, department program, and the statement of the employee of what his action plan will be if his duty and class schedule will have conflicting hours in a day. The plan or statement of the employee is significant for determining the employee’s willingness to adapt for a new work assignment to fulfill his educational needs. The employee’s signature along with his supervisor’s and the representative of the human resource department of the institution must be affixed in the allotted signature blocks to complete the form.
3. Full-time Employee Tuition Waiver Request Form – Compared to the aforementioned forms, this variety has fewer sections yet it caters the significant information to be used for acknowledging the eligibility of the requesting employee. However, only full-time employees will be allowed to complete this form and not those who are based on monthly contracts to retain their employment. In the form, the employee will have to state his name, contact information, and his signature on the document’s first portion. Then, the employee must indicate a mark on the checkbox presented in the form of whether he is requesting an employee waiver or for a dependent waiver.
The student identification number, semester to attend, and the course and credit hours must be stated in the form as well. Once the employee has completed the necessary fields that he needs to supply with details, the form must be submitted to the human resource department in order to determine whether the request was approved or denied. In the event that the request is denied by the HR, a reason must be incorporated in the form to inform the employee of what he can do to be eligible or what other options are open for him to acquire.
4. Staff Tuition Waiver Request Form – Seven sections comprise this variety of tuition waiver request form. The first section is allotted for the personal information of the educational institution’s staff member, which should have his name and student number as part of the data to be disclosed. The second section centers on an acknowledgment statement that is significant for laying out the responsibilities of the staff for paying the other fees not included in the tuition and to inform the human resource department if he will be withdrawing or dropping the course that he is studying. This acknowledgment must be signed by the requesting staff along with the date of when he used the form.
The third section is where the institution’s department head will affix his signature to imply an approval for the staff to take a course with a conflicting schedule to his service hours. The fourth and the fifth sections are both for enlisting the courses that the staff will be taking with its accompanying fees and the date of when the course’s program will begin. You may also see sample lien waiver forms.
The sixth section will not be used by the staff but by the human resource department personnel. This is where the HR will disclose the staff’s employment and retirement date, program of study, employee group, and the staff’s percentage of waiver. The signature of the HR personnel will be the authorization symbol for the staff to avail the benefits program of the institution. Lastly, the seventh section is where the instructions will be listed that will guide the staff on how he can complete the process of the tuition waiver request. You may also see sample medical waiver forms.
With the aforementioned varieties, an employee will be able to determine what specific document he will be needing to request for the benefits. Nevertheless, if the employee will be using his benefits for his dependent, he must ensure that the receiving party is knowledgeable about the process, the types of documentation required to be submitted, and the policies to be kept in mind in order to have an assurance that the program will not be put into waste. You may also see medical waiver form samples.
A tuition waiver request form can also be accompanied by other documents such as an agreement form. Specifically, if an agreement will be enclosed with the request form, the terms, conditions, rules, obligations, and regulations must be well-defined to aid the employee in understanding what the human resource department of a school or company needs for him to maintain receiving the benefits. The employee must also be able to submit the documentation that needed to prove that he is enrolled or will be starting the course program.
Another document to be considered as an inclusion with a tuition waiver request form is a written statement of the employee regarding what the content of his planned course is. The advantages and the learnings that the employee will obtain from the course must also be included especially if it highlights the factors that will help the employee in improving his abilities for the job position that he currently has in the institution. You may also see health waiver forms.
The importance of using tuition waiver request forms begins from the need of every company and educational institution to effectively collect the information of the requestor and to determine if the requestor has met the eligibility requirements for acquiring the benefits. In addition to this, the form also serves as an informational document that allows all requestors to know what the boundaries of the benefits are and what fees are still needed to be paid by them individually since it is not included in the benefits program. You may also see event waiver form samples.