Position request forms are used whenever there is a new job position proposed in the company as well as whenever a current job position will be reclassified for a different department. With the form, the company will be able to conduct a well-organized placement for job vacancies by laying out the advantages and disadvantages of having the job in the company’s operations. The form will contain the department information which includes the unit number, location, as well as the contact information of the company’s departments and branches. Other sections of the form are the position information that will state the details of the position requested and the approval section wherein the head of the department will need to affix his signature, comments, and the date of his approval or declination.
Like any other business forms, a position request form can be filled out properly by primarily understanding the instructions stated on the document and knowing the basic information such as the job position that you will request. Nonetheless, below are the steps of how you can complete the form:
Faculty Position Request Form – This request form is intended for teachers or professors in an educational institution. By submitting this form to the school administration, the subject department is informing the admin that they are in need of additional staff and members of their faculty in order to cater more students in a semester. The user of the form must state whether the form was filed due to a request of filling a vacant subject teacher position or for demanding a new position for meeting the varying subjects and courses in the institution. Separate forms will be attached to clearly state the curricular needs, job description, and the benefits that the newly hired teacher will be receiving for his employment.
Housing Authority Position Request Form – This form is used whenever employees of a housing company will be transferred for a new job position that can lead to a vacancy from their previous positions once the transfer is granted. The form will state the number of employees filling in for the new job, the lists of job classifications, along with the percentage of time required to be spent for work in each job. After completion, the form will be submitted to the state’s department of labor who are responsible for determining the suitability of the request to the needs and the nature of the company’s offered jobs and services.
Internship Position Request Form – Most employment opportunities begin during a student’s college internship evaluation. Although interns are deemed as part of a partial employment position, these students will serve a great purpose to any company especially if their duties and responsibilities are related to their educational background or course. For departments who aim to hire interns for their program, an internship position request form should be filed for the management. The document will state the contact details of the department, the semester period that the company will be catering the student’s internship, the desired number of service hours that the intern must complete, as well as the minimum grade-point average that the company will be qualifying for the program. A list of other specifications such as special attires needed for the intern and the staff who will be screening the job applications are also indicated on the form.
Multiple Position Request Form – A user of this form is implying that he will request an additional job on top of his current position and duty. The form will state the period or months when the employee will begin the job along with his general information and his work schedule. A certification section is included on the form to indicate that the employee is writing facts and that he fully understood his obligations for acquiring added workload. The supervisor will then have to sign the form to begin the process of relaying the information to the higher officials of the company.
Position Elimination Request Form – A change in the organizational chart of a company due to a removal of a job position and updates in work designation are the reasons why this form will serve a great use. The details of the department wherein the job position will be eliminated needs to be written on the form along with the cause of its removal. The list of staff members who are affected by the action is enclosed with the form to determine what other jobs will be beneficial for them as they remain to work in the company.
Position Justification Request Form – Proving that a company will need and benefit from the skills of a new job position hiree is the main intention of using this form. Three sections comprise this document wherein the general reasons for the request will serve as the introduction of the form to be followed by a compensation review and the justification for requested action.
Research Position Posting Request Form – This form is used whenever an educational institution demands the regulating government agency to hire a research professional. The form will indicate the particular license and certificate forms that an applicant must have in order to be a candidate for the research faculty position. Required knowledge, skills, and documents such as a professional curriculum vitae with a cover letter are also listed on the form along with the varying degree titles that the institution demands the applicants to have. Essentially, the exact number of positions available to be considered in the hiring process needs to be stated on the request form as well to inform the agency about how many they must send for the institution’s final interviews.
Volunteer Position Request Form – Filing a volunteer application is the beginning of a process for an individual who aims to provide a service for free in an organization. After this application is the need for completing a volunteer position request that will aid the organization in determining the specific unit and the duties appropriate for the volunteer’s skills and abilities. The form will state the days that the volunteer chose to participate and the list of requirements that are to be submitted prior to the approval of the request. Additionally, the form is also enclosed with the volunteer’s summary of his medical report to inform the organization about his physical and overall health restrictions.
An authorization letter and a set of general guidelines are the most common inclusions in the form. The significance of having the authorization is to secure that the request has been reviewed by an official in the company before it is handed to the management who will approve the form. However, the authorization will only be necessary if the manager or the supervisor is not the user and the filer of the request.
The general guidelines or the instructions will specify who is allowed to use the form, where it must be sent right after completion, and how it must be completed. Most request forms will include a list of what documents must accompany the form upon submission to the management. An instruction of whether the form should be duplicated is also stated on some request forms to assure that all the parties involved in the request will have their own copy of the original form.