Rejection is the act of denying or pushing an individual away, either due to unmet requirements or expectations. In the field of employment, being rejected by an employer means not being accepted for the job. Although employment rejection is difficult and can be tough to tell to an individual who is pursuing employment, it must be informed immediately and by using an employment rejection letter.

What Are Employment Rejection Letters?

Employment rejection letters are documents which are used by both employers and applicants for informing either party about a rejection. Specifically, employers send employment rejection letters to job applicants in order to inform the applicants that their applications were rejected by the company. On the other hand, applicants send rejection letters to employers to inform the employer about declining the job offer due to particular reasons and preferences.

Employment Rejection Letter Template Sample

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Types of Employment Rejection Letters

Below are some of the basic types of employment rejection letters that applicants and employers or organizations can use:

Employment Applicant Withdrawal Rejection Letter Template – This is the type of letter template that job applicants must use if the intent is to withdraw from the offered job position of a company. In the template, there are two varieties that the applicant can choose from. The first variety or letter option is directly for emailing the employer about the applicant’s withdrawal while the second variety is for specifically rejecting the offer of the employer. It is important that the applicant emails the letter immediately as soon as he decides to no longer be considered as a potential job candidate so to allow the employer in contacting other applicants to take over the vacant position or offer rejected by the applicant who sent the letter.

Employment Applicant Withdrawal Rejection Letter Template

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HR Rejection Letter Template – The human resource department of a company is the one responsible for executing actions related to managing people or applicants and employees. Basically, an HR rejection letter template is the suitable template document to use in informing an applicant that his application was not successful and that the position was given to another applicant. The template contains square brackets as placeholders for the data and information which should be placed into each part of the form. Moreover, the information to be collected and must be stated in the letter includes the date when the letter was sent, the name and address of the company, the name of the candidate or applicant with the appropriate salutation, as well as the position being applied for, the name of the department, and the name and title of the HR personnel or staff member who is emailing the letter.

HR Rejection Letter Template

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Job Cancellation Rejection Letter Template – Compared to the other form templates which are for delivering information about an employment rejection, this template is intended for informing an applicant that he is rejected not due to his incapabilities or is not meeting the requirements, due to the company’s decision in canceling the need to hire new employees. In the letter, the applicant will be informed that the company is looking forward to receiving future job applications submissions from the applicant whenever there will be hiring procedures to be conducted in the company again. In addition, the one who must send this letter should be one of the members of the search committee of the company or the search committee chair himself.

Job Cancellation Rejection Letter Template

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Job Interview Rejection Letter Template – Employers must use and send this letter after an applicant is interviewed. The details which must be disclosed in the letter for the applicant must be the purpose of the letter, the reason for the rejection, and whether or not the company is still open to welcome the applicant’s applications in different positions or in the future when there are job openings. Furthermore, in order to complete the letter, the sender must print out the filled out and finalized letter template then affix his signature in the signature area of the letter.

Job Interview Rejection Letter Template

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Job Offer Acceptance and Rejection Letter – There are three types of letters in this template, one for confirming that the applicant was informed about the job offer, one for the acceptance of the offer, and another letter for declining the offer. Essentially, the applicant who is the sender of the letter should first send the offer confirmation letter to allow the company or employer in knowing that he will need time to decide whether or not to accept the job offer. Then, either of the other two letters must be sent after finalizing the decision regarding the job offer of the company.

Job Offer Acceptance and Rejection Letter

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Regardless of the type of employment rejection letters that the company or an individual will be using, the contents of the form should be reviewed and proofread prior to delivering or sending the letter to its intended recipient. In addition, a copy of the letter can also be retained or be kept by the sender for reference purposes especially if the recipient will contact or reach out again for clarifications about the statements in the letter.

Employment Rejection Letter Formats

Employment rejection letters are best created using word-processing software application programs which results in a form in DOC format. The reason for this is because, with the aforementioned program, the document-preparer will be able to utilize the varying layout and elements which can aid in creating the letter. Furthermore, DOC formatted formal letters and templates can also be changed and updated easily.

In addition, DOC formatted letters can also be converted or exported to be made into another format such as in PDF format. Once converted or exported, the PDF formatted letter can then be sent electronically to its recipient without having to deal or fear with the possibility that the layout or the contents will be disarranged due to the transfer process. PDF formatted letters can also be converted to be fillable using a PDF editor. One benefit of using a fillable PDF employment rejection letter is that the company can create data entry fields which can be filled out whenever there is a need for a letter to be sent to their applicants and candidates.

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