Decision making and other related responsibilities may seem like a walk in the park to the uninitiated. Executive positions such as being a Member of the Board is a very stressful and mentally exhausting job. The responsibility of having to look after the welfare of the organization, its members, and the stakeholders, is like juggling the pieces and putting them all together simultaneously. Sometimes, putting the pieces all together for the sake of the organization’s smooth journey on the path to success may mean arguments and misunderstanding between you and your fellow members. The result of those arguments and disagreements often result in irreconcilable differences which usually ends up in you leaving the organization for good.
What are Board Resignation Letters
A Board Resignation Letter is a formal resignation letter which is a notice of resignation of one the members of the board and is addressed to the Board of Directors. It is written in professional, clear and polite manner, tying up loose ends between you and the orgnaization. A Board Resignation Letter is also a formal way of showing appreciation and gratitude to the organization that the member has served for many years.
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Reasons for Leaving the Board for Good
Leaving the Organization is not easy for any member of the board that has treated the organization like his second home. There are many reasons for deciding to leave the organization. One of which is the amount of stress and mental exhaustion that comes with the big responsibility of making decisions and running the organization at the same time. Another reason why they leave the organization is the sense of isolation from spending less time with their families and missing out on important milestones. Irreconcilable differences could be considered as the most significant reason for leaving the organization due to the conflict of interests among members, especially when egos get hurt when a misunderstanding arises from those. Regardless of the reasons are behind the decision to leave the organization, resignation is always an uneasy burden for a leaving member to carry.
How to Tender your Resignation from the Board
Despite repeatedly evaluating and reflecting on your decision, you eventually conclude to leave the position you’ve held in the organization for good. It might be the hardest decision you’ve made in your entire life. But, when words are said, and irreparable damages are done, the best way to stand up for yourself is to walk away and never look back. Walking away should be done gracefully, to do that, here are the steps in how to tender your resignation from the board with a formal Board Resignation Letter.
Step 1. Make a Draft of your Resignation Letter
Before writing your resignation, it’s wise to write it down first in a separate sheet of paper. Making a draft of your resignation letter allows you to choose the best words to express the reasons for leaving the organization and the position that you’ve held. It also prevents you from wasting your time in rewriting the letter due to errors in the writing process itself. In summary, making a draft of your letter enables you to write your resignation letter smoothly without any delays.
Step 2. Address your Resignation Letter to the Board itself
A resignation letter is also a formal letter, and in writing such, it is essential to address it to the authority to which you are directly accountable to. Your resignation letter should be addressed to the Board of Directors. They should be formally addressed using the words that express the utmost respect for the position and authority that it holds. Doing so signifies the recognition of the importance of the persons that your letter is addressed.
Step 3. Make it Professional, Brief and Concise
It is essential to leave the organization on good terms with everyone in it, especially with your colleagues. In expressing the reason for leaving the position you’ve held in the organization, you must choose the best words to make your message sound polite, professional, and positive. Also, it is crucial to make your letter simple by writing it briefly and concisely. Don’t go much into detail and write it directly on point. Always remember that writing a resignation letter is also like writing a business letter.
Step 4. Express an Offer to Help
To further make your exit from the organization on good terms, when possible, express an offer to continue helping the organization in whatever capacity. Expressing an offer to help the organization allows you to maintain close ties despite being no longer part of it. Doing so also lets them send out a positive word of your reputation after leaving the organization. A good word of your reputation plays a vital role in your success outside the corporate world, whether you plan to engage in business or politics.
Step 5. Make Graceful Exit by Expressing your Gratitude
To further show your goodwill towards the organization that you’re leaving by expressing your gratitude in words. Tell them that you’re grateful for giving you the honor and opportunity to work with them. Expressing your gratitude towards the organization not only gives you a chance for a graceful exit, but it also removes any ill will between you and the organization.
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