FREE 5+ Formal Resignation Letters in PDF | MS Word

There are various factors as to why employees resign from their job positions, even though some of these are their dream jobs. In the US, there has been a steady rise in job resignations from 2010 (22 million) to 2018 (40 million), according to an article from shrm.org.

The Age of Millennials

If you examine the period, the duration falls under the age of millennials, and millennials have been known as the job-hopping generation. The most common factor as to why the generic millennial opt to resign from employment is the beliefs. The next factor is the salary, review of the salary to be exact.

Before the age of millennials, it was the salary that people prioritized first and then a person’s beliefs came second. Despite the change in priority, job resignations continue to rise with each year that passes.

We cannot blame the employees for their decision, but employers must know the reason why they resigned. In this situation, a sample formal resignation letter becomes useful in figuring out why.

What Is a Resignation Letter?

A resignation letter is a formal business document used by an employee to give official notification to his employer that he is going to cease his employment from the company. Various resignation letters range from clearance forms, farewell letters, notice forms, etc. Resignation letters do not follow only one format, structure, or form. There are various manners on how you can go about formatting the formal document.

Types of Formal Resignation Letters

A formal resignation letter is like any other business documents. It can be presented in various ways. Here are three categories or types of how a formal resignation letter is structured, each having a different element that is missing from the other types.

Appreciative Resignation Letter

This type or category focuses on what the employee has learned and gained while working in the company. The employee dedicates one paragraph to what he skills, abilities, and learnings he has acquired during his time in the company despite the environment or the authorities being toxic.

Resignation Letter with Notice Period

This type or category is usually given to the employer days or weeks before the employee’s departure. The formal resignation letter contains a notice period that informs the employer when the employee will leave and how will the employee help sustain the productivity flow that will be affected when he leaves.

Resignation Letter without Notice Period

This type of category polarizes the previous one since the letter contains no notice period. The letter contains only the employee’s basic personal reasons as to why he wants to cease his employment from the company, with no consideration of how his sudden absence will affect the company’s productivity flow. This letter is usually given with no prior notice from the employee, an abrupt but still formal decision.

Six Formal Resignation Letter Samples

Showcased below are six examples of formal resignation letters that differ in terms of form, structure, presentation, etc. Examine each carefully. Compare and contrast each sample and understand how elements are utilized to construct such documents.

How to Create a Formal Resignation Letter

There are various manners on how to construct a formal resignation letter, but there are only a few key steps on how to pull off an effective one. Listed below are a few tips on how to create a professionally-effective formal resignation letter. These items are not necessarily in chronological order. You can skip number one and go back to it later.

1. Use a Formal Template

Check out our website template.net and browse from our variety of premium high-quality formal resignation templates. Select a template that will resonate with your style or preference. Customize your selected template to how you want to present it basing on the situation you created it for. However, before you start selecting a template, you may want to decide what type of resignation letter you want to create first.

2. Use a Formal Font Style

Most business documents opt to display their information that is formally accepted by the eyes of business-minded people. Present your output formally, so it will be acceptable to other business-minded people. The most common font styles used in formal business documents are serif fonts. Serif fonts are font styles that have to extend features that help guide a person’s eyes to the line. Examples of such fonts are Times New Roman, Georgia, Helvetica, Avant-Garde, Arial, and Geneva.

3. Look at Other Resignation Letters

When you doubt your organization skills and your friend’s suggestions, you can opt to look at other resignation letters from the Internet for your references. Preferably, browse through official websites such as template.net or other websites with a high domain authority that exceeds the number 80 so the information and structure you will base your creation from will be legitimate. Go to smallseotools.com and copy-paste the URL of the site with the reference you want to follow.

4. Create a Formally-Structured Content

Creating a formally-structured content highly depends upon the type of resignation letter you want to create. However, the three categories all have in common. The first paragraph usually starts with the element or area prioritized by a category while the second is mostly similar for all categories, where the writer states his reason and other details for leaving the company. Bear in mind the differences in the first paragraph of each category. Lastly, do not forget to use a polite tone when addressing your reasons and concerns in the letter. Always leave on a good tone.

5. Do a Formal Evaluation

You can never get away with finishing an output if you will not let it undergo a formal evaluation. Evaluation is a needed process for the output to be refined and achieve its maximum potential, possibly even reach perfection itself. Examine every aspect of your resignation letter for any pimples, blemishes, and even scars. Look for a way to enhance or eradicate such errors so your final output will be legally accepted.