Parents are the people who are responsible for the welfare and the growth of their child or the children that they are legally obligated to take care of to ensure the children’s safety. This responsibility is not limited within the walls of homes since it must be observed at all times, especially at schools or any institution where the child will be involved. This is why schools and institutions ensure that they have programs and activities that will involve the parents as well. And one of the most common parent engagement, or yet the simplest and most important, is to give parent handbooks and inform the parents about their role in the development of their children.

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What Is a Parent Handbook Acknowledgment Form?

A parent handbook acknowledgment form is a type of notice form or document which is provided to the parent and legal guardian of a minor to verify that the parent has received the guidelines, also known as the parent handbook, of an institution. The form must be agreed on and signed by the parent upon receiving the handbook. This is often handed out to a parent during the start of a new semester or the start of a new school year inside education institutions, as well as if a minor is a new enrollee in the school regardless of the period that he began joining.

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Why Are Parent Handbook Acknowledgment Forms Important?

Parent handbooks are manuals which are intended to instruct and inform parents about the rules and regulations of an institution, as well as the expected obligations and responsibilities that each parent will have to meet. The handbook must not only be given to the parent but it should also be explained in order to ensure that all parties involved, the parent and the institution, will have a common understanding of the terms and conditions written in the handbook. Upon achieving and agreeing on the statements in the handbook, the parent must fill out and sign an acknowledgment form. The necessity of this form is that it will document the time, date, and the agreement that occurred between the parent and the institution.

Some parent handbook acknowledgment forms are also enclosed or included as a part of the handbook itself. If this is the option or the layout which is chosen by the institution, then the acknowledgment must be placed at the last page of the handbook to have an assurance that the parent or the recipient have already gone through the handbook’s contents and was able to understand his role in signing the acknowledgment.

Types of Parent Handbook Acknowledgement Forms

There are several types of parent handbook acknowledgment forms which can be considered by institutions to use for their members, enrollees, students, and the students’ parents. Enlisted below are some of the common types:

New Enrollment Parent Handbook Acknowledgment Form – This type of parent handbook acknowledgment form is suitable to be used by institutions who are conducting an enrollment process and welcoming new students. Since the form is for new students and enrollees, it contains a section for the requirements to be fulfilled by the student and their parents to complete their student reports and records in the school’s registrar.

New Enrollment Parent Handbook Acknowledgment Form

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Parent Guardian Handbook Acknowledgment Form – This form is not only for the parent of a student but also to those individuals who are titled as the legal guardian of students or enrollees who do not have their parents with them. In the form, the end-user will be introduced about the significance of the acknowledgment form and the handbook. There is also a statement before the signature area which indicates the awareness of the user about the handbook’s existence and the rules which are observed in it. The form must then be filled out with the child’s name, school, grade information, the date of when the form was received, and the signature of the parent or the user of the form. Where the form must be returned after completion is indicated at the bottom of the form.

Parent Guardian Handbook Acknowledgment Form

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Student Receipt and Parent Handbook Acknowledgment Form – The format of this type of parent handbook is identical to a formal letter. It consists of a header with the title of the form, the name of the student, and the date when the form is used. The body of the acknowledgment then contains the introduction, instructions, and the purpose of the document itself. The signature area of the form does not only contain blanks for a parent but for two parents and a student with their names and the date of when they signed the student receipt and parent handbook acknowledgment form.

Student Receipt and Parent Handbook Acknowledgment Form

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How to Make a Basic Parent Handbook Acknowledgment Form

Parent handbook acknowledgment forms can be easily made due to its simple content and its main purpose which is to document that the parent was able to receive the handbook. To begin creating this type of acknowledgment form, the following steps must be followed:

Step 1: Name the form. The title of the form should be at the center and topmost portion of the sheet which will be used for making the form. The name or title can also be accompanied by the name of the institution who is providing the handbook to the parent of the enrolled minor. Some additional pieces of information to include as a part of the header along with the name of the form can be the contact information of the institution and their office address.

Step 2: Add a statement. The statement must be focused on informing the parent or the user of the form about what the acknowledgment is and the purpose of signing the form. Moreover, the statement must clearly indicate that upon signing the acknowledgment form, the parent is documenting his willingness to adhere to the rules, regulations, and expected obligations defined in the parent handbook.

Step 3: End with a signature block. Two underlines can be placed in the signature block which is for gathering the signature of the parent or the guardian who received the handbook, and the date when the signature was affixed.

With the aforementioned three simple steps, anyone can make a parent handbook acknowledgment form easily which then aids the institution to deliver the acknowledgment forms immediately to the recipient of the document or whenever needed.

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What Other Inclusions and Documents Can Accompany a Parent Handbook Acknowledgment Form?

Parent handbook acknowledgment forms can be provided as a sole or single document, and can also be given along with other important forms such as the following:

  • Document checklist form – This is a type of form which is intended for determining whether or not the minor enrolled in the institution have supplied and have met the requirements in relation to his enrollment. Document checklist for schools often have checkboxes for various items such as the submission of enrollment forms, history information form, and the completion of a medical examination mandated for knowing the medical and health needs of the enrollee.
  • The contact information of the institution or assigned personnel –┬áIn every organization in an institution, there are people who are hired and assigned to handle specific tasks, and one of the common responsibilities of some personnel is to gather the documents of the new members and enrollees. This is why it is important that the contact information of the assigned personnel will be included in the acknowledgment form. It should have the name of the personnel, the phone and fax number of his office, and his work schedule or the schedule of time when he will begin accepting the submissions of the parents who have signed the acknowledgment. In addition, the electronic mailing address of the institution can also be included to allow parents to send their inquiries and issues directly to the representative of the institution electronically.
  • Child or student information form or section – Although the child is not the one who will be filling out and signing the form, knowing who the child of the signing parent or guardian is is important. This is to make sure that the one who received the handbook is indeed involved in the institution as a guardian. Some of the data to be collected in a child or student information form would be the full name of the child, the grade and classroom number of the child, as well as the age and the year when the child was enrolled in the institution.

There are also parent acknowledgment forms which require the student or the child to affix his signature as well, especially if the student is at a responsible age or knows how to read and fully understand the complex terms in the handbook provided by the institution. If this is the case, then a student acknowledgment section must be included in the form. This type of acknowledgment form which will collect the signatures of both the student and parent is often named as “Student-Parent Acknowledgment Form”, and is mostly provided in colleges and universities where students are beyond the minority ages.

 

 

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