FREE 6+ E-mail Resignation Letters in PDF | MS Word

Have you ever felt like your current work no longer aligns with your interests and goals? You’ve been having low productivity and low production quality from having to think out of place with your job position.

Maybe your supervisor is a mean brute who harbors favoritism rather than fairness among his or her team. And perhaps the “quality” feedback you’ve been receiving isn’t made of constructive criticism but more of degrading comments.

You’ve been thinking of leaving the company after you kept stumbling for the past weeks. Let us help guide you with your process of departure. All you need to do is create a professional e-mail resignation letter and then submit it online to your supervisor or manager.

What Is an E-mail Resignation Letter?

When you feel like you want to move forward and to look for a new workplace, you must resign from your current job. Resigning from your current role entails you to leave any form of baggage that you harbor so you can successfully start anew. Leave the company with good graces by writing a formal e-mail resignation letter.

A resignation letter is a formal business document that aims to help the employee state his reasons for leaving the company politely, legally, and formally. This type of material enables you to address this type of situation with your manager or supervisor without having to be thoroughly questioned, doubted, or judged. Specifically, an e-mail resignation is one of the ways of announcing that you want to look for greener job offers.

6+ E-mail Resignation Sample Letters

Writing a resignation letter is similar to writing a personal letter, where you express or state the reason for your decision at hand. A resignation letter has not only a single form. You can tweak or change the structure of the elements found in the message. Here are six e-mail resignation letter samples of varied origins and styles. Do care to examine each of the examples to grasp how a resignation letter must look like.

E-mail Resignation Letter with Two Weeks’ Notice

Sample E-mail Resignation Letter

E-mail Resignation Letter with Short Notice

Sample E-mail Resignation Letter

Sample E-mail Resignation Form

E-mail Resignation Letter Sample

Basic E-mail Resignation Letter

Types of E-mail Resignation Letters

As you have seen from the six examples presented above, an e-mail resignation letter has not a single form. Each resignation letter presents differently in terms of structure and content. Here are three types of resigation letters that you must know about to utilize each correctly when the need arises.

1. Appreciative Resignation Letter

This type of resignation letter contains a paragraph where the user writes down the things he learned and appreciated while working at the company. Despite leaving, one must not forget the lessons and skills that one has acquired while working. Give the company that credit for helping you gain a skill or knowledge.

2. Resignation with Notice Period

This type of resignation letter contains a written notice information that the person has plans to cease his employment from the company. The notice briefly describes or states that the when the person will be leaving The letter must be given weeks or months in advance though so the company has time to recuperate the loss of an employee.

3. Resignation with No Notice Period

This type of resignation letter is the most unadvisable. According to hbr.org, when an employee quits without any notice, or abruptly, the company suffers a lot. The remaning employees must adjust and so does the production. This type gives no form of notice period, not even an appreciation paragaph. The letter mostly states the employee’s reason for leaving or defecting the company.

Reasons for Writing a Resignation Letter

1. Better Career Options

There are times when employees feel that their job isn’t doing their dreams or goals any justice. Some also feel the need to change for a new experience. Whatever the case, when addressing career options, employees tend to look for greener pastures to learn a new skill and meet new people, especially in this age where millennials will soon dominate the earth.

2. Misuse of Position by a Senior, Supervisor, or Manager

Some employees leave because they don’t like the management. There might be supervisors and managers who harbor favoritism. There are some managers or supervisors who do not know the nature of the work they are handling. The management may be biased when recognizing employees for their achievements and such. Instances such as what has been mentioned might be the reason why an employee opts to leave.

3. Low Salary

This reason is the most basic among the three. Some cases also point to a situation wherein the type of work might require more compensation than what the company has offered to an employee. An employee even resigns when he is still not given a raise despite having gotten promoted, praised, etc.

How to Create an E-mail Resignation Letter

Written and e-mail resignation sample letters are almost identical in terms of elements and purposes, but there are a few exemptions. Here are a few tips on how to effectively construct a well-formatted e-mail resignation letter that will appear formal and professional.

Step 1: Choosing the Right Template

Browse through the vast selection of professionally crafted resignation letter templates from template.net. Select the right model that will suit the situation you want to use it for. If you’re going to sound appreciative, select a template with an appreciation paragraph.

Step 2: Choosing the Right Font Style

Usually, serif fonts are used when discussing letters and other formal business documents. However, the best type of font style to be used for online materials are sans-serif font styles, precisely the default sans-serif font styles. Sans-serif font styles have no extending features as serif fonts do. This lack of extending features helps the reader see the text better when reading online.

Step 3: Create the Right Content

You may look at the types of email resignation letters above or you may look up resignation letter references from official websites as your reference when creating the document. Carefully examine the reference letter’s content and how it is written. Focus on using a polite tone when writing your content so as not to appear brash and arrogant. If you don’t sound polite, you might be bereft of the benefits you will receive when you resign. So be careful with your tone when writing.

Step 4: Evaluating the Output

Always remember to check your output for any grammatical or contextual errors. This will ensure that your email resignation letter will not cause any problems with your resignation process and that the letter might be seen as being written by a professional, not by an amateur. But overall, do evaluate for the sake of aiming for a better presentation. This process of evaluation might help you assess and improve your business writing skills.