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letter for resignation

Embarking on a new career journey? Our complete guide to resignation letters is here to help. Learn how to leave your current position with professionalism and grace. From crafting a heartfelt Sample Letter to filling out a Resignation Form, we provide all the tools and tips you need to make your departure as smooth as possible. Navigate this transition with ease, ensuring you part ways on the best terms with your employer.

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What is a Resignation Letter?

A resignation letter is a formal document that an employee submits to their employer, indicating their intention to leave their current position. It serves as an official notice of resignation, providing the employer with details such as the last working day. This letter is a crucial part of the resignation process, ensuring a professional and courteous transition from the company.

Letter of Resignation Format

1. Header: Start with your contact information at the top left corner, including your name, address, phone number, and email. Follow with the date of writing the letter and then the employer’s contact information, including the manager’s name, title, company name, and company address.

2. Salutation: Begin with a polite salutation, such as “Dear [Manager’s Name],”Introduction / Statement of Resignation: Open the letter with a clear statement of your intention to resign. Mention your current position and, optionally, your planned last working day, usually in line with your contract’s notice period requirements.

3. Body / Reason for Leaving (Optional): You may choose to provide a brief explanation for your resignation, though it’s not mandatory. Keep this section positive and professional, focusing on the future or on the positive experiences you’ve had with the company.

4. Transition Offer: Offer assistance in the transition period, whether through training a replacement or helping to find one. This shows your goodwill and commitment to ensuring a smooth handover.

5. Gratitude: Express your thanks for the opportunity to work with the company, highlighting any specific experiences or growth opportunities you’ve appreciated.

6. Closing: Conclude your letter with a professional closing, such as “Sincerely” or “Best regards,” followed by your signature (if submitting a hard copy) and typed name.

Simple Resignation Letter Sample

A Simple Resignation Letter Sample is a straightforward way to inform your employer about your departure, seamlessly blending the formality of a Professional Resignation Letter with the specific circumstances of a Retirement Resignation Letter doc.

Letter of Resignation with Notice Period

letter of resignation with notice period
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This Letter of Resignation with Notice Period offers a respectful way to exit your role, incorporating the timeliness of a Two Weeks Notice Resignation Letter and the expedience of a 1 Week Notice Resignation Letter, ensuring a smooth transition for both parties.

Sample Resignation Letter with Reason

Craft your departure narrative with a Sample Resignation Letter with Reason, which integrates the clarity of a Board Resignation Letter with the professionalism of an Employment Resignation Letter, allowing you to articulate your reasons for leaving with grace and dignity.

Short Resignation Letter

A Short Resignation Letter is perfect for succinctly conveying your intent to resign, merging the immediacy of an Immediate Resignation Letter with the specialized context of a Nursing RN Resignation Letter, for a quick and effective resignation communication.

Resignation Letter Email

The Resignation Letter Email format offers a modern, digital means to submit your resignation, combining the convenience of an Email Resignation Letter with the formality of a Job Resignation Letter and the official tone of an Official Resignation Letter.

More Letters of Resignation Samples

Resignation Letter Format in Word

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Size: 40 KB


This letter template here comes with the accurate format. You can download the template and then go through the format provided here to get an idea of what it looks like.

Sample Resignation Letter 2 Week Notice

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Size: 36 KB


Usually, resignation letters contain a notice period; if you have to state your two weeks notice in your resignation letter, you can do so with the help of the template. You can also see Two Week Notice Letters.

Download Teacher Resignation Letter in Word Format

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Size: 24 KB


If you are a teacher planning to resign from your post, then you could use this Teacher Resignation Letter to do so. This template has been designed specifically for this purpose.

Retirement Resignation Letter Example

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Size: 3 KB


When you are planning to retire, you will have to submit a resignation letter as well. To get an idea of what such a resignation letter looks like, you could take a look at this template here. You may also see Letter of Resignation Examples.

Download Teacher Resignation Letter Sample

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Size: 25 KB


If you are planning to resign from your post as a teacher, then you need to take a look at this teacher resignation letter. It comes in an easy to use format and with customization options.

Resignation Letter Sample

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Size: 168 KB


How to Write a Resignation Letter With Samples?

Writing a resignation letter is a formal way of notifying your employer that you’re leaving your job. It’s not just a courtesy but also a crucial step in maintaining professional relationships and facilitating a smooth transition. Here’s a step-by-step guide to writing an effective resignation letter:

  1. Start with Contact Information and Date: Begin your letter by listing your contact information at the top, followed by the date. Include your name, address, phone number, and email.
  2. Add a Salutation: Address your letter directly to your manager or the person you report to. Use a formal salutation like “Dear [Manager’s Name],”.
  3. State Your Resignation: Clearly state that you are resigning from your position, and, if possible, mention your last working day, ensuring it aligns with the notice period outlined in your contract.
  4. Offer Thanks: Express gratitude for the opportunities you’ve had during your employment. Highlight any experiences or skills you’ve gained that you value.
  5. Mention Transition Support: Offer your assistance to ensure a smooth handover of your responsibilities. This could involve training a successor or documenting your current projects.
  6. Close Formally: End your letter with a formal closing, such as “Sincerely” or “Best regards,” followed by your name.

Sample Resignation Letter

John Doe
123 Main Street
Anytown, CA 12345
[email protected]
(555) 555-5555
February 14, 2024

Mr. Alex Smith
ABC Company
456 Business Rd.
Business City, NY 12345

Dear Mr. Smith,

I am writing to formally resign from my position as Project Manager at ABC Company, effective two weeks from today, March 1, 2024. I have accepted a position that will further my career growth and professional development.

I want to express my sincere gratitude for the opportunities to grow and the supportive environment at ABC Company. It has been a pleasure working with you and the team.

Please let me know how I can assist in the transition process. I am willing to help train my replacement or provide detailed notes on my current projects to ensure a smooth handover.

Thank you again for everything. I look forward to staying in touch.

Best regards,

John Doe

How to Use These Resignation Letter Templates?

The resignation letter templates provided in this section here come in very easy to use formats. They either come in word or pdf formats. Either way, you will have complete liberty to experiment with the templates as you please. You can go through the templates and choose the one that suits your requirements. Once you download the template, you can use it as a sample to study the format or even save and print it for official use. The templates here come with easy customization tools which allow you to personalize or customize the resignation letter to suit your needs. You can also see Letter of Resignation Samples.

Do I Legally Have to Write a Resignation Letter?

In most employment scenarios, especially in the United States, there is no legal requirement to submit a formal resignation letter. However, it’s considered a standard professional practice. A resignation letter documents your intention to leave and can help protect you if any disputes arise regarding the terms of your departure. It also serves as official notice for your company’s HR department to begin processing your resignation, including final pay and benefits.

Should I Include Reason for Leaving on Resignation Letter?

Including your reason for leaving in a resignation letter is optional and depends on your situation and comfort level. If you choose to include your reasons, keep the tone positive and focus on the future rather than any negative experiences. Providing a reason can be beneficial for maintaining open and professional relationships, offering context for your departure, and leaving on good terms. However, it’s crucial to remain professional and constructive in your wording to ensure a smooth transition and preserve professional relationships.

Tips for Writing Resignation Letters


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  1. Be concise and professional.
  2. Express gratitude for the opportunity.
  3. State the intention to resign clearly.
  4. Provide a brief reason (if comfortable).
  5. Offer assistance during the transition.
  6. Maintain a positive tone.
  7. Avoid negativity or blame.
  8. Proofread for clarity and correctness.
  9. Follow company protocols for submission.
  10. Keep a copy for personal records.

How do I Write a Good Resignation Letter?

A good resignation letter is clear, concise, and polite, stating your intent to resign, your last working day, and your gratitude for the opportunity.

What is a Good Example of a Resignation Letter?

A good resignation letter example expresses your departure intention, acknowledges positive experiences, and offers help during the transition period.

How do you Resign Gracefully in a Letter?

Resign gracefully by expressing thanks, offering transition assistance, and submitting your letter alongside an Employee Resignation Form for formal procedures.

How do I Write a Valid Resignation Letter?

A valid resignation letter clearly states your intention to resign, provides a notice period, thanks the employer, and maintains a professional tone.

Do you send Resignation Letter to HR or Manager?

Send your resignation letter to both your manager and HR to ensure proper protocol is followed and your resignation is officially recorded.

Formal letters usually have a fixed format which you must abide by. You must state your terms of employment, reasons for resignation and so on in the letter. Similarly, you also need to mention your notice period in the letter. All this has been provided in the resignation letter templates here. You may also see Formal Letter Formats.

In conclusion, resignation letters serve as a crucial communication tool in the professional realm. Understanding their samples, effects, signs, and remedies is vital for both employees and employers. By recognizing the signs of dissatisfaction and implementing effective solutions, organizations can foster a positive work environment and mitigate turnover. Crafting a thoughtful resignation letter ensures a smooth transition and preserves professional relationships.

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