Fundraising events are one way of helping a certain group of people in society improve by giving them financial support. However, most fundraising events are nonprofit organizations, and so these organizations aren’t big on the monetary aspect. With this in mind, most organizers enlist the help of fundraising sample letters to ask help from companies or businesses that are abundant with cash.
What Is a Fundraising Sample Letter?
Letter documents exist to relay messages from the sender to the recipient. As the most common mode of communication, many business persons utilize emails or physical letters, for various reasons—to inform, to request, to inquire, to criticize, etc.—and letters can prove useful for any type of work. In this case, a fundraising letter aims to inform various specific persons that the sender is hosting a fundraiser. The letter relays a message of request, asking for financial help from specific people since most fundraising events are not financially equipped to host fundraising events. Fundraising letters, just like all letters, can present itself differently. The presentation of such a letter depends on how the writer constructs it.
FREE 5+ Fundraising Sample Letters in PDF
Displayed below are six examples of fundraising sample letters that you can examine. Carefully look at the structure and content to get an understanding of the format.
1. Sample Nonprofit Fundraising Letter
2. Sample Generic Donation Letter
3. Specific Organization Fundraising Letter
4. Specific Nonprofit Organization Donation Letter
5. Generic Donating Organization Blank Letter
6. Sample Specific Organization Fundraising Letter
Benefits of a Pre-made Letter Over a Custom-made Letter
Custom-made documents are very common and popular these days. Custom-made feels personal and relatable. It makes the client feel more in control with how the document looks. This type of business also makes the customer’s feedback and opinions feel valued.
However, despite the popularity and intention of the type of business, custom-made products have their downsides. Here are two benefits that you can gain from using pre-made letters over the custom-made ones.
1. Cheaper Price
Contrary to popular belief, custom-made products are expensive than pre-made items. The more time the supplier exerts effort and time on the product, the more expensive it gets, and that is the process of custom-made items. Whereas, if you were to purchase a premade letter template and do the writing yourself, you spend less on it since more time and effort is on your hands.
2. Faster Process
Pre-made templates are faster to operate since you are the one writing. You can decide what goes and what doesn’t work. You also easily print the file once you finished writing. As opposed to pre-made files, custom-made ones take a long time since the process is to create then assess. If the output has errors, the supplier will correct the errors. Assessment will follow after once more.
How to Write a Fundraising Sample Letter
Writing any letter will never be an easy task. Every introduction and conclusion feels cumbersome and stressful. You even ask yourself if what you wrote is relevant. Worry no more! We have prepared a systematic but easy to comprehend guide to help you in the creation of the fundraising sample letter. The steps are not to be strictly followed but act merely as a guide. Only you have the power in the production, so get to it now!
Step 1: Search for a Fundraising Sample Letter
The Internet functions like space, hosting various websites for you to explore. Some sites are inhospitable, while some are in the Goldilocks zone. If you chance to arrive at a Goldilocks website, investigate thoroughly for any template or reference that you may use. We highly suggest you pay the website template.net a visit. This site host various types of models made by professional hands and minds. The structure and content guide, created carefully, contains well-crafted information, with the help of thorough research. Search for fundraising letter templates and choose one that you want to customize. Download the template once you selected a model that you like.
Step 2: Use Polite Speech in the Fundraising Letter
No matter what occasion, you must always use polite speech in every formal letter that you will write. As Mohammed once said, “A man’s beauty is in his tongue,” or in this case, in his writing. Formality helps get you that professional look to your reader, but politeness takes you further and deeper into the sponsor’s favor. However, politeness is not limited to mere words but also in action. You must show courtesy when asking for financial support from your intended contributors. Courtesy means asking them nicely. You must emulate that kind of politeness in your writing.
Step 3: Use Sans-Serif Font Style for a More Softer Approach
Nowadays, in the age of the millennials and the increasing Generation Z, the serif font style is losing its touch as the go-to-font for printed business forms. The font style had its run, but now the sans-serif font style is starting to rise in fame. Select default sans-serif font styles such as Verdana and Calibri, for these are readable. Even if the form is gaining popularity every week, we must still uphold readability. Some sans-serif styles are not easily legible, so opt to use those that are customer friendly.
Step 4: State the Fundraising Proposal
In the body of the letter, briefly and precisely state the reason for the fundraising event proposal letter. This section must be direct but informational. Include in the letter the event that you are asking for funds and include the details—the reason why the event will take place, the kind of support you are requesting from the recipient, the people who will attend, the venue, the time, and the date. Without the mentioned details, the fundraising letter might not get a reply from the recipient due to the lack of information. No one will want to fund an event if they have less background information about it.
Step 5: Dedicate a Section for the Signature Block
Once you have created the body of the letter, you may now add the signature block. This section exists to establish that the recipient read the letter and agrees with it by placing his signature. With this section, how will you know that the recipient agrees? A recipient’s signature is the best way to understand that the receiving party gives their support. Once the recipient signs his approval, the fundraising letter now fulfills its second function. The file, in this situation, becomes a confirmation letter.
Step 6: Review the Letter Output for Any Errors
A generic assessment is a needed part of the process of writing. It’s a big blow to the image of the company or business if any client reads multiple grammatical or contextual errors on their documents. Assessment of the text must follow after the writing phase to avoid such dilemmas.
Step 7: Print the Fundraising Letter Output
If you think that the document is free of any errors, then print it right away. Save a copy of the output that you made on a folder just in case you might need it again someday.
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