Being a newbie to the financial world, you still have much to learn about handling and managing the company and the clients. You then opted to conduct a sample audit report to assess what issues your company will face and what areas in your company need to be improved. After the auditing report process happens, you went on to read some sections about the findings that were wrong about the company, warranting your need to write a response letter to the auditor.
What Is an Audit Response Letter?
An audit is a systematic approach to organizing and reviewing a company’s accounts, transaction records, production flow, quality services, number of employees, etc. The goal of the full assessment of a company’s assets and liabilities. However, there is no denying that even in an audit report, mistakes and misunderstandings are bound to happen. What does one do when this happens? An employer or an owner of a company may write a response letter.
According to letters.org, “letters speak volumes about a person or an organization that writes it.” What is an audit response letter? This type of note is a form of a reply to the auditor’s initial report finding. This can either end up as a message filled with the letter writer’s disdain or admiration of what the auditor has found about the company.
Response or complaint forms have become frequent in the age of technology where everybody is given the freedom to give their opinions when they see something great or something wrong. Opinions are beneficial nowadays to assess both sides fully. Audit response letters are also now seen as beneficial when conducting an audit because, like what we have mentioned, auditors can commit mistakes too. An auditors’ findings are necessary but not absolute truth.
FREE 5+ Audit Response Letter Forms in PDF
There are various response letters used in different types of fields, but the purpose of the document is the same, to give a response to an inquiry, a request, or a status report. This type of file exists to help further the assessment of the company, giving the company owner the freedom to voice out any questions, ideas, or concerns he has about the audit. Here are six samples of audit response letters that we have found from credible sources.
1. Sample Audit Response Letters
2. Sample Response to Audit Letters
3. Sample Audit Response Letter
4. Sample Audit Response Letter
5. Sample Audit Letter
6. Sample Audit Letter of Response
Types of Audit Findings
There have been many auditors who have trouble sorting the findings. Sorting the findings can help the auditors know whether the manner of management of the company needs correction and improvement or not. Here the four levels of importance when presenting and assessing an audit finding of a company.
The observation of the auditor has found that the quality of the management and the production direly needs correction since it might heavily affect the quality of the services and products of the company. This observation sees the company’s overall quality output to fail.
The observation of the auditor has found that the production quality and the management needs an assessment, requiring the use of assessment forms. The issues might affect the quality of the services and the products of the company to some extent. This observation sees the company’s overall quality output to encounter obstacles.
The observation of the auditor has found that the quality of the management and the production may need a company head’s observation, avoiding any problems that might occur that could affect the quality of the services and products. This observation may also use feedback forms, sees the company’s overall quality output to be okay for now but might somehow encounter small-scale problems.
The observation of the auditor has found that the quality of the management and the production may not need any form of further assessment, observation, or correction. The company might encounter very small-scale problems, but the management can easily solve that tiny problem.
How to Create Audit Response Letter Forms
Here are a few tips and steps on how to create an audit response letter forms that are professionally effective in relaying the opinion of the owner of the company that was given audit. The steps are not arranged chronologically, but you can freely see it in that manner. Carefully read and follow the tips while also giving using a method that you find comfortable.
Step 1: Select and Customize a Template
To start the process of creating the document, you must go to template.net and browse their vast collection of professional premium high-quality audit response letter templates that you can easily customize. The templates are 100% compatible with any software from Adobe and Microsoft Office.
Step 2: Use Serif Default Font Styles
Most business files have letter font styles that appear formal. Businesses and companies utilize formal font styles and thus resort to using serif font styles, font styles that are formal by nature, rather than using sans-serif font styles. It has become a tradition to use the serifed typefaces, specifically the default fonts like Times New Roman and Georgia.
Step 3: Know How You Will Respond to the Letter
There various manners of how to respond in a letter. You can have an agreeing tone or a disagreeing tone. Both types of responses are legal and formal, as long as you present facts and reasons why you agree or disagree with the report and findings of the auditor about your company.
Step 4: Evaluate the Document
When you are unsure of your output, you have to evaluate the document. You can do it yourself or have a professional review the context and grammar in the content. You might have missed checking some errors because you were focused on writing the content than editing.
Step 5: Print the Business Document
The last thing you must do is to print the whole thing once you are finished with the evaluation of the document. Print multiples copies of the final document to be sure and save a copy of the file in your flash drive or desktop.
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