FREE 8+ Sample Employment Termination Letters in MS Word | PDF

Every employer must have in his or her arsenal the best tools to keep the company running in any stage and situation. One such situation is having to fire an employee for a reason deemed necessary by the employer. This is often a difficult step for everyone involved. It is critical to observe due process and professionalism in the event of having to terminate an employment contract.

This is where the contract termination letter comes in. It makes explicit every necessary detail between employer and employee to ensure mutual understanding and agreement.

Here are some of the best and comprehensive sample letters for this situation. They are available for free and easy download in either PDF or MS Word document format as indicated under file details.

Employment Contract Termination Letter

Employment Termination Letter Example

Employment Termination Letter Sample

Employment Termination Letter Format

Mutual Employment Termination Letter

Elements of a Termination Letter

The employee may be either dismissed (fired) or laid off. A dismissal indicates that the fault is with the employee; a layoff may be due to involuntary changes within the company.

Either way, these free templates will give you a clear idea on how to go about drafting such a letter.

By nature of the letter’s intended purpose, you have to strike a balance between efficiency, clarity, directness, as well as tact and some reasonable degree of empathy.

You will notice in these  Sample Employee Termination Letters that no matter what template or format you choose, certain details should be covered:

• the date that notice of termination is issued
• the reason for termination
• the effective date of termination
• any other relevant details concerning the severance package, etc.

All must be in tactful, reasoned, courteous, and clear language. This will help you achieve your intended purposes while mitigating the difficulty of the situation.

It is worth any good professional’s time to go through the different samples. From this knowledge you can draft a termination letter that represents the name of the company and can still benefit all parties involved.

Voluntary Employment Termination Letter

Employment Termination Notice Letter

Employment Termination Confirmation Letter

Employee Dismiss Letter

Other Termination Forms and Notices

The entrance and exit of employees are crucial stages for the running of a company, and must be executed with the utmost care by the human resources department.

Depending on the particular situation, you might find yourself having to draft letters and notices that are subtly different from each other to serve the required purposes.

For example, you may want to find templates on writing termination letters for a cause (such as misconduct) or without a cause.

With that in mind, it falls on you to be familiar with the letter templates available for certain different situations. This will allow you the vital flexibility and professional effectiveness to do your own job well.

If you found the templates for these Sample Termination Letters useful, you might also be interested in templates for separation notices, letters of appeal to termination, and other job termination forms available for free download in PDF and Word doc on this site.