Maintaining a system in an institution is essential for the institution’s success and growth. In addition, the systems and procedures must also be well-documented to ensure that any questions and concerns will be addressed properly with the documented reports. And one of the known ways to document a procedure is to use forms to be filled out by the parties involved in the process especially in educational institutions where there are two common parties: the students and the staff.

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What Are Student Application Forms?

Student application forms are documents which are provided by institutions and organizations for their students as part of the process in their data gathering procedure or system. The form is intended to obtain relevant details and information about the student who is applying either for enrollment or for other purposes such as for establishing an organization or for acquiring a student loan.

Supplementary Student Application Form

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Examples of Student Application Forms

There are different varieties of student application forms that organizations and schools can use depending on what they needed. Below are some examples of student application forms for varying purposes:

Associate Student Application Form – In universities and colleges, there are two main categories for students to choose from for their studies: either full-time or associate. If the option which was chosen is to be an associate student, then it means that the student will want to have a flexible schedule in lieu of his course. To begin applying to be an associate student, an associate student application form must be completed.

Associate Student Application Form

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This type of form contains eight sections to be filled out by the applying student. In the first section of the form, the student’s personal details will be disclosed which will then be followed by the details of the course or the study of the student in the second section of the form while the third section collects the student’s academic information. The fourth section of the form will have the fees’ payment method to be determined by the student and whether he is the one who will be paying the school fees or not. The fifth section is intended for the medical details of the student including the medical conditions that he currently has undergone treatment for. The disability and special needs of the student will also have to be stated in the form in order to inform the administration ahead of time about the specific services to be provided to the student if ever he will be accepted. Lastly, the seventh and eight sections are both for the declaration and the references of the student.

Accompanying the associate student application is a confidential reference request form. This is a type of supplemental document to be filled out by both the student and the referral person that he named in the form. The statements of the referee regarding the student’s background, skills, and abilities will be the focus of the request form.

Chartered Accountant Student Registration Application Form Managing financial records, budgets, and systems are some of the roles and responsibilities of a chartered accountant. Students who are taking accounting courses and wants to be a professional certified chartered accountant should provide a chartered accountant student registration application form to the company that they plan to take their internship in. The form must be filled out by the authorized training employer of the student for it to be validated and be accepted by the school where the student is enrolled.

Chartered Accountant Student Registration Application Form

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In the form, the authorized training employer will have to state the general information of the student along with the details of the organization or the company where the student have signed a training agreement and an employment contract with. Other portions of the form include a mandatory declaration section, a disability information section, an ethnic origin disclosure, and a student certificate section which should have the initials and the signature of the student to complete the chartered accountant student registration application form.

Community Service Student Application Form – Some educational institutions offer community service opportunities for their students who would want to add points and credits to their records. For this, a community service student application form should be used by the student who wants to take part in the school’s community service program. The form is comprised of three sections wherein the first section is for the personal data and contact information of the student. A set of questions will be enlisted in the second section of the form. The questions center on determining the number of service hours that the student would want to render, the date of the deadline for the student in rendering the community service, the schedule or availability of the student, as well as the interests of the student. Moreover, in the third section of the form, the legal guardian or the parents of the student must affix their signatures and their contact details to document their approval and the granted permission that they have given to the intent of the student in participating in the community service program.

Community Service Student Application Form

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In addition, there is an area in the form incorporated at the bottom which is for indicating the preference of the parent to either receive mailing prompts and be part of the school’s mailing list or not.

Emergency Student Loan Application – When an individual plan to pursue his education, then he should not only be equipped mentally and physically, but also financially throughout the period of his study, and even after he graduates. However, financial difficulties often come unexpectedly due to household budgets which are required to be provided, and books to be bought. This is why there are schools and organizations who offer emergency student loans to full-time students who are facing financial problems.

An emergency student loan application form is the right document to use for full-time student applicants in need of immediate financial aid. The form is made up of four pages which have individual purposes and objectives in lieu of the loan application. The first page of the form is for informing the student about the loan procedure and for documenting the appointment and interview information of the student. The second page is the main application form which must be completed by the student and the authorized representative of the loan provider.

Emergency Student Loan Application

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The third page of the form will have the student’s financial plan for the current academic year which will help him in managing his budget and ensuring that he will not fall into a financial whirlwind again. And in the last page of the form, the student will be presented with an applicant declaration wherein he must affix his signature along with the date when the completed and signed the form.

International Student Programme Application Form – For individuals who want to complete their studies in a foreign land, an international student programme application form should be submitted to the preferred foreign educational institution. The form will collect basically collect the information of the student who is not a resident of the country where the school is located. To complete the form, the student must indicate the name of the programme or programs that he plans to enroll in on the first section of the form. Then, the student’s personal information must be stated in the second section of the form wherein his name, permanent address, and contact details are some of the information to be disclosed.

International Student Programme Application Form

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The education history of the student will be in the third section of the form while the student’s medical condition and disabilities will be the focus of the fourth section. In addition, the fifth section of the form will determine the English language proficiency of the student, the sixth section will indicate where the student will be staying throughout the period of his study, the seventh section is for the list of requirements to be completed by the student, and the eight section is for the student declaration statement.

Official Student Organization Recognition Application Form – An educational institution will not be a complete institution without activities and events to be held for students and the faculty staff members who serve as the body of the institution. This is the reason why there are student organizations which are established by students for the students and for the members of the school. And since a group or an organization can only be made by individuals who have the same missions and visions for the growth of the group, the school must expect that there can be several groups which can arise depending on what the interests of the members are. To make a student group be an official organization, an official student organization recognition application form should be filled out and be submitted by the members of the group.

Official Student Organization Recognition Application Form

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An official student organization recognition application form contains six lines to be completed. The first is intended for the name of the organization which is followed by the indication of whether the organization has external affiliated groups or not in the second line, and the name of the affiliating organization disclosed in the third line. The succeeding lines of the form are all for the signatures of authorized officers in the school such as the coordinator, dean, and the president of the school.

Student Accommodation Exemption Application Form – Most universities and colleges have their own dormitories that they offer for their students to reside in during the period of the school semester. Although the residences within the campus are convenient, there are students who prefer to stay outside the school either due to having relatives nearby or due to their personal preference of being off-campus. To inform the school administration that a student will be residing outside the campus and will be leaving a vacancy in the dormitory where he once resided, the property owner must fill out a student accommodation exemption application form and submit it to the administration to be exempted from the need to pay taxes in lieu of the student accommodation. The form will collect the name, contact numbers, and email addresses of the property owner along with the names of the occupants in the property and their lease or tenancy dates.

Student Accommodation Exemption Application Form

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Student Activity Application Form – Ensuring that the schedules of student activities will not overlap one another is one of the purposes of a student activity application form. Another purpose for using this document is to properly inform the administration about the activity and the specific types of equipment to be needed by the organizers in order to conduct the activity.

Student Activity Application Form

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There are only three parts of the form which needs to be filled out by the applying organization: the organization or department information section, the applicant information section, and the details of the moderator or the faculty-in-charge for the activity. The other portions of the form are all intended to be completed by the different authorized officers and staff in the university or school. The varieties of documents to be submitted by the applicant and the classification of the program or event, along with the approval for the activity are some of the inclusions indicated in the form. Also, enclosed with the form is a guidelines sheet which can be used by the applicant to determine how to complete the application procedure.

Student Admission Application Form – This is the most common type of student application form which is used by educational institutions. With a student admission application form, the institution will be able to have the personal data of the applicant along with his residence data, and physical description in the first page of the form. In addition, an admission endorsement slip is also incorporated in the first page which should be filled out by the admission staff or the admitting officer of the educational institution upon receiving the application form of the student.

Student Admission Application Form

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The second page of the form is intended for other pieces of information about the background of the student including his family data, educational history, his general information about his interests and hobbies, his character reference list, and his alien or foreign status data.

Student Bus Pass Application Form – Most elementary and private educational institutions have their own school service bus which will transport students from their homes to school and vice versa. In order for a parent or a legal guardian to register his child or a student to have a bus pass, a student bus pass application form must be completed by him. The form will have four parts to be filled out by the parent. The first part contains a parental acknowledgment statement which centers on the documenting the acknowledgment of the parent to being informed about the no-refund policy of the institution regarding the bus pass payments, as well as in complying in the transportation policies and procedures.

Student Bus Pass Application Form

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The second part is the student information section wherein the name and address of the student will be stated along with the name and contact number of the parent or the student’s legal guardian. The parent’s or the applicant’s chosen bus service and payment plan will be the focus of the third part of the form if the parent plans to give payments for obtaining the pass. On the other hand, if the parent aims to apply for free bus transportation, then he must fill out the fourth part which is for indicating the reason and validity of why his child or the student is eligible for the free pass on the bus.

Student Club Application Form – Compared to the aforementioned official student organization recognition application form which is for registering a student organization, a student club application form contains more sections for the details of the group. One of the sections which are found in the form and not present on the latter document is the area for the contact information and details of the organization’s elected officers. Also, the form contains questions which will determine the uniqueness of the organization from other established groups as well as the products that they can contribute to the university or the school once they will have the approval of the school administration.

Student Club Application Form

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In addition, there is a section in the student club application form which is intended for enlisting the possible events and activities that the organization will be conducting for each season: in the fall, spring, and summer season in the school. Although the activities may be changed, the organization or the applicant must ensure that they are executable since the list can serve as a part of the proposal addressed to the administration of why the organization should be established.

Student Credit Card Application Form – Convenience and efficiency in transacting payments is the reason why students want to have credit cards. For this, a student credit card application form will have to be submitted by the applying student. In the form, there are a dozen sections required to be filled out by the bank or the financial institution where the credit card will be obtained. Each section of the form is for conducting the verification and the selection process of the bank to determine whether the student is eligible to have a credit card or not.

Student Credit Card Application Form

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Student Credit Transfer Application Form – If a student has already taken a subject which can be credited to the new course that he is enrolled in, then he must submit a student credit transfer application form. This document is specifically for enlisting the subjects and their accompanying credit units which can be transferred to the new course credit of the student. After submitting the form, the student’s claims about his credit units and the eligibility of the claimed subject to be credited to the new course will undergo a verification process to be conducted by the administration of the school.

Student Credit Transfer Application Form

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Student Employment Application Form – This variety of student application form is suitable to be prepared by an educational institution who open student employment positions to their full-time and associate students. The student employment application form will have the basic data of the student along with the hours and days when he will be available for his job. The student’s relevant employment or work history must also be disclosed in the form in order for the administration to know the experiences and the capabilities of the student. And just like any other job application forms, there is also a character reference section for the names of the people who have the authority to provide feedback about the student’s behavior and work performance.

Student Employment Application Form

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Student Graduation Application Form – Students who will be graduating will need to fill out a student graduation application form for them to be registered and be listed by the administration as part of the graduating students. In this form, the student will be able to document and prove that he had met all credentials and eligibility requirements in lieu of the graduation. Some of the information to be stated by the student in the form includes his credit information, confirmation of his eligibility, convocation information, and a declaration statement which centers on indicating that the data disclosed in the form are true and that the administration can conduct a verification if need be.

Student Graduation Application Form

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Student Party Application Form – Educational institutions who own dormitories and student houses or residences will need to ensure the safety and the security of their student residents. This is why if there are parties to be held, such as initiation parties of organizations and fraternities, the administration should be able to mandate rules and regulations. To maintain transparency with regards of the parties to be held within the campus involving students, a student party application form should be a required document to be filled out by the organizers of the party. The form will document the name of the host along with his phone numbers and addresses, the number of residents in the house where the party will be held, and the location, time, and date of the party.

Student Party Application Form

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There are still a lot of varieties of student application forms, however, regardless of the differences, a completed application form must be handled with confidentiality and must be recorded immediately to maintain accurate data in the documentation of the school administration.

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