Medical card application forms are used by medical organizations and institutions for their clients whose aim are to be members in order to be able to acquire benefits and discounts in medical-related transactions. By submitting a medical card application form, an applicant will be able to provide his general information to the organization which will also be used for creating his very own medical card as an instrument proving his membership.
Medical card application forms are important documents due to its role in the application process of a medical institution, organization, or a medical service provider company. Just like all other application forms, this document ensures that the organization will be able to collect essential details and information from their prospective members. Other reasons why a medical card application is important are stated below:
Aside from the aforementioned importance, there are still tons of different reasons why medical groups, organizations, and companies use application forms. Yet, the different reasons will vary on what inclusions the company places in the document and how they will use it for them to benefit from the form.
Medical card application forms differ on the type of process to be executed to meet the needs of the applicant. Below are some examples of medical card application forms which can be used by medical groups and organizations:
Medical Card Application Renewal Form – This medical card application form is not only to be used by new applicants but also the former members or former medical card holders who want to renew their membership and update their information. In the form, the existing or former cardholder must disclose his card number, his full legal name, date of birth, home and postal address along with his contact information. If the cardholder or the user of the form is a person with a disability, then he must indicate the details of his disability such as the nature of his disability, the severity of his disability, the types of equipment he will be needing whether a wheelchair or other forms of machinery, his special dietary needs, and the information of his medical practitioner. At the last portion of the form, the user must affix his signature, the date of when he completed the form, and he should as well read the incorporated notice or formal statement of the organization which is addressed to him regarding the procedure and the requirements to be fulfilled within the period of the application.
Medical Card Replacement Application Form – Losing an identification card can cause the cardholder inconvenience especially if the card is a useful tool in proving his identity and obtaining a medical claim. For this, submitting a letter or a lost affidavit can be done by the cardholder which will inform the organization about the concerns and issue of a card loss. Then, the cardholder will be provided with a medical card replacement application form that he must complete in order for the organization to make a new card for him. The replacement application form will mainly collect the basic information of the cardholder and the details of his card such as his card number and the data of his doctor who is registered as his physician or practitioner. Another section of the form which must be filled out by the cardholder is the certification statement section intended for implying that the cardholder is certifying the accuracy of his disclosed particulars and that any previous documents related to the organization that he currently has will be disposed and destroyed immediately. The necessity of destroying the previous documents of the cardholder is to ensure that those documents will not be used for other means and purposes.
Senior Medical Card Application Form – This type of medical card application form is intended for applicants who are at the age of seventy years and above. The form contains two main sections which are required to be completed by both the applicant and his chosen medical practitioner or doctor. The first section of the form is where the applicant will state his details and sign a data protection declaration statement while the second section of the form gathers the acceptance of the applicant’s chosen doctor along with an additional declaration statement which is also to be signed by the applicant to indicate that his provided information is accurate to the best of his knowledge.
Filling out a basic medical card application form is easy especially with the guidance of the following steps below:
Step 1: Read the instructions and requirements. The instructions will aid the user of the form in determining which areas are intended to be completed by him along with the types of legal forms and medical-related documents which will be used for proving his eligibility for the program or the application.
Step 2: Complete the personal information. The personal information section of the form is where the user will be able to disclose his particulars ranging from his name up to his status and residency details whether the applicant or the user is a citizen of the State where the medical organization is located, if he is living alone, or if he is a foreigner.
Step 3: Enlist dependents. The names and other details of the applicant’s or the user’s dependents are required to be stated in the form as well specifically their dates of births and their relationship to the applicant. The applicant’s or the user’s chosen dependents will also be able to acquire a number of benefits from the medical organization.
Step 4: Disclose income information. The user’s source of income including his pension and social security payments must be defined in the form with details of its frequency, type, and the documents which will prove the user’s claims. Additionally, the applicant’s or the user’s spouse income information are also needed to be disclosed in the form in order to determine how much the overall household income of the applicant is.
Step 5: Indicate family and household expenses. Annual household budget, childcare expenditures, travel expenses, and maintenance payments are some of the items to be stated in the form. Also, if the applicant or the user has a private nurse or nursing service provider, he will have to specify the amount that he pays for the services and the name or address of the company who is providing his the care. Medical expenses which are allotted for maintaining the health and well-being of the applicant are also required to be included with the details of the applicant’s illnesses.
Step 6: Sign the declaration and consent. The declaration is intended to ensure that the applicant or the user of the form is herein declaring that all his information and data which he disclosed are facts and accurate. In addition, the consent will serve as a permission for the organization to use the entries of the applicant in determining his eligibility to be a cardholder.
Moreover, the information of the contact person, doctor, and spouse of the applicant can also be incorporated in the form depending on what the organization requires in order to achieve a completed document. Nevertheless, it is the role of the medical organization to ensure that the data of the applicant is always kept confidential and for private use only.