Inspectors are professional individuals who are knowledgeable about assessments, evaluations, analyzations, and the quality standards of a specific governing body. These professionals rely on facts and accurate statements, as well as in their own observations which is why they must use inspection report forms to document their ratings and assessments.

Inspection Report Form Sample

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What Is an Inspection Report Form?

An inspection report form is a document which will collect the details and the assessments of an inspector with regards to a specific subject or location. This form is also often used by companies and organizations during the inspection period of either their offices, work stations, establishments, or any of their properties which needs to be reassessed over time. In addition, inspection report forms will also document the resolutions and corrective action plans to consider to address the concerns and issues specified by the inspector.

Product Inspection Report Form

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Why Use an Inspection Report Form in Word?

Inspection report forms can be in various formats, however choosing an inspection report form in word format provides tons of benefits to the company or the organization who will be using the form. Below are some of the common benefits of using inspection report forms in word or in “.DOC” format:

  • It is easy to update and change: Inspection report forms in word or “.DOC” formats can be edited and be customized without difficulty. The margins, format styles, and other design preferences can be changed, as well as the contents and entry fields of the form depending on what the information to be collected will be.
  • It is the most basic format: Documents in word or in “.DOC” formats are easy to create since this format only requires the document-maker to use a basic word-processing program or software application. This means that an organization can create an inspection report form with ease just by having the right type of application and program installed in the device to be used.

Property Inspection Report Form

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Inspection report forms in word or in “.DOC” formats can also be converted into other formats such as in portable document file format or “.PDF”, and in spreadsheet format or in “.XLS”. These formats have different functions which can be used to benefit an organization. Most of the time, “.PDF” formats are preferred for incorporating the report form online while “.XLS” are for in-house use.

Site Inspection Report Form

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Varieties of Inspection Report Forms in Word

Elevator Inspection Report Form – Periodic inspections and evaluations are important to be conducted for establishments with elevators and other mechanical transportation. The reason for this is to maintain the safety of the users as well as determine if the elevators in the establishment are still in great condition and have met the standards of the regulating body.

Elevator Inspection Report Form

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In an elevator inspection report form, there are four sections to be completed. The first section is allotted for the billing details of the organization or company who requested for the inspection to be conducted. The second section, on the other hand, enlists the certifications and the tests which had been fulfilled during the inspection. And lastly, the third and fourth sections will document the basic data of the inspector along with his recommendations and comments.

Factory Inspection Report Form – The goal of a factory inspection is to ensure that the machines, construction, and products in a factory are made of high-quality materials. Moreover, the manufacturer who established the factory will also be required to present various certificate forms to prove that the company and the factory are both operating legally. For this, a factory inspection report form will be used by an inspector to record his assessments and suggestions.

Factory Inspection Report Form

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There are fourteen items in a factory inspection report form. Some of the information to be disclosed in the form includes the general information of the manufacturer and the inspection specification, as well as the quality and production of the products in the factory. In addition, the complains, corrective actions, and the general remarks of the inspector will also be incorporated into the form.

Farm Inspection Report Form – Farming is not limited to arable or plant farming and pastoral or animal farming since there are also other types of farms including windmill farms and salt farms. However, regardless of the type of farm that a farmer owns and manages, he will still undergo a specific farm inspection process depending on his farm type. The inspector will use a farm inspection report form for documenting the details of the farm, the certifications that the farmer has, and the results from the farmer exit interview.

Farm Inspection Report Form

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Company Vehicle Post-Trip Inspection Report Form – Company drivers need to be knowledgeable and accountable when it comes to using the vehicle owned by the company. This is to ensure that any vehicle damage or loss will be reported accordingly before issues and accusations will arise. For this, a company vehicle post-trip inspection report form must be prepared by the company to be provided for their drivers upon arrival from a trip or company-related travel.

Company Vehicle Post-Trip Inspection Report Form

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The post-trip problems of the vehicle will be the focus of the form. Moreover, there is also a car diagram which will be a tool for identifying which areas and parts of the vehicle are physically damaged along with the details and explanations of the damages.

Workplace Inspection Report Form – Companies use workplace inspection report forms to record the inspector’s observations to their work stations, areas, floors, as well as the condition of the emergency exits and instruments. In addition, this type of inspection report form will also enlist the varieties of concerns and accidents which had been prevalent in the company such as slips and falls, fire incidents due to faulty electrical wiring, and employee injury from damaged equipment.

Workplace Inspection Report Form

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There are still a lot of different types of inspection report forms that vary on the subject or the topic of the inspection and the goal of the organization who mandates the inspection process. Nonetheless, the form will be useless or will be irrelevant if the company who have undergone the inspection will not act on the needs and the suggestions defined by the inspector.

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