You have always loved traveling around. People call you “The Adventurer” because you were still out. You have graduated from college, and you continued being the adventurer that you are! Months after you have graduated, you applied as a missionary since, aside from traveling, you also loved helping people. You chose a vocation that would help you satisfy two things that you want. However, even as a missionary, you are not exempted from having to incur expenses. You researched about how to create a travel expense status report that you can use to tally the costs and show it to your organization.

What Is an Employee Expense Report?

An expense report is a financial business document. According to Entrepreneur, this document aims to tally and record all of the expenses incurred by the company. This file is useful since it keeps track of all the costs and thus serves as legal proof that the company has incurred such expenses. In this manner, an expense report becomes somewhat like a confirmation letter. Whenever the employer asks about the validity of a specific cost, you can show the expense report as proof that the expense that he was speaking of happened. There are various types of expense reports. One example that will be focused here is the employee expense report.

An employee expense report functions similarly like any other expense report. This type of expense report only differs in what is the focus. This type of expense report focuses on the expenses that an employee or member of an organization has incurred while traveling someplace for a business trip. An expense report serves to tally the travel costs and then assess the costs incurred during the trip. When the organization or company heads have decided that the expenses were related to work, you can have an expense reimbursement, so the money that you used gets returned to you.

FREE 7+ Employee Expense Report Samples in PDF | MS Word | Excel

Employee expenses are unavoidable during a business trip. There will be no transaction occurring when the company will not incur any form of sample expenses. An employee must be mindful of what he will be spending. He must also mind how much will be the costs for the item or service he will avail. Here are six samples of employee expense reports that you can utilize as references when you are creating an employee expense report for your business trip.

1. Sample Employee Expense Report

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  • PDF

Size: 1.7MB

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2. Sample Travel Expense Report

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  • PDF

Size: 318KB

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3. Employee Expense Report Sample

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  • PDF

Size: 81.4KB

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4. Travel Expense Report Sample

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  • PDF

Size: 369.2KB

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5. Employee Expense Report Generic Form

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  • PDF

Size: 60KB

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6. Generic Travel Expense Report Sample

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  • PDF

Size: 1.2MB

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7. Standard Employee Expense Report Sample

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  • MS Word

Size: 56 KB

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8. General Employee Expense Report Sample

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  • XLS

Size: 19 KB

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The Three Common Types of Employee Expenses During a Business Trip

During a business trip, there will always be expenses that will be incurred. It is an unavoidable fate! However, you can opt to know in advance what are these expenses that you must watch out for so you can be financially prepared. Here are the three most common types of employee expenses during a business trip!

1. Hotel Stay

It would be a bad thing if the employee went somewhere far and have to go home late at night. Some employees opt to book a hotel near the venue of their business trip so they can rest well after the meeting or the agenda. A one-day business trip is a tiring thing, so most employers opt to have the business trip have it at least two days so the employee can also rest in a sample hotel. Unless the business trip requires only a small amount of time, and thus, the employee can opt not to book a hotel stay.

2. Transportation

The second type of expense during a business trip is transportation or travel expense. During a business trip, you are required to travel, and we all know it is merely two movements. You might move a lot depending upon the trip, so this type of expense is pricey. However, to avoid adding more expenses, you can opt to select transportation that is cheaper properly. You can commute toward your destination rather than hailing an expensive taxi.

3. Food and Drinks

This type of expense is cheaper than the previous two types of expenses. However, the price costs depend solely on what food shop you will choose to eat in. You can go for the expensive restaurant or the cheap street food. It is up to you which do you prefer. We suggest on your next business trip that you must go for street food! These are cheaper, and you will also get immersed in the culture of the residents of the area!

How to Create an Employee Expense Report

Here are a few tips and ways on how to effectively create an employee expense report. Use the guide to help you in customizing the template to your heart’s content! Open your laptop and start now!

Step 1: Select the Right Employee Expense Report Template

Go to template.net and look at the enormous media library that is full of professionally-structured employee expense report templates! Carefully select one model that piques your fancy and click the download button. Be sure that this is the template that you want to personalize.

Step 2: Customize the Employee Expense Report Template

Start customizing the employee expense report template now. Personalize it with the idea that you will submit to your boss or your employer. Customize every nook and cranny of the model. Do not leave a portion without customizing it! It is a must!

Step 3: Serif Font Style Is a Must in the Employee Expense Report

Serif font styles have been known as appearing more formal than sans-serif font styles. This font style is widely used for printed materials, so do use this font style for your expense report that you plan to print.

Step 4: Review and Edit the Employee Expense Report Template

Review the whole expense report template for any mistakes and errors that you might have forgotten to edit during the writing stage. Humans are known to commit mistakes, so do review the whole thing! Edit if there are any errors in the document.

Step 5: Print the Employee Expense Report Document When You Are Done

Once you are done with everything, you must print multiple copies of the expense report. The other copies will be your reserved copy in case something happens to the first copy.

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