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A car accident report form is a type of document which is significantly used by individuals who wants to report a vehicle or car accident to the authorities and allow an investigation to occur in order to determine who will be held at fault and who will be liable to face penalties between the involved parties. To ensure that the report will be sufficient enough for the investigators and the authorities who are assigned to construct a plan in resolving and meeting the needs of the injured parties, other documents must be enclosed with the form such as photographs, videos taken during the accident, and even witness statements from the bystanders as well as fellow drivers who have seen the incident.

Car Accident Report Form Sample

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Examples of Car Accident Report Forms

Car accident report forms can vary depending on what an organization needs from the involved parties. Below are some of the example varieties of car accident report forms:

Car Automobile Accident Joint Report Form – This document is intended to be used by both parties who have gotten themselves in a car accident. The date, time, and place of when and where the accident happened, the properties which are damaged, and the contact information of the witnesses are the first details to be disclosed in the joint report form. Other pieces of information to be stated in the form are the descriptions of the vehicles such as its vehicle registrations and insurance certificate details as well as the descriptions of the damages incurred in each vehicle. The sketch of the accident should also be included in the form with the signatures of the drivers of each vehicle.

Car Automobile Accident Joint Report Form

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Car Automobile Accident Report Form – Car insurances are created and offered by companies in order for their members to be able to have financial aid in events of accidents involving the use of the insured vehicle. For car insurance policyholders, a car automobile accident report form is the right variety of document to use to report the accident and inform the insurance company about the need for the insurance coverage. The form contains nine sections wherein the first one is intended to gather the general information of the policyholder. The second section of the form will be for the insured’s vehicle information ranging from the damage descriptions and mileage of the car up to the car’s vehicle identification number. The third portion of the form states the driver’s information. This section is essential to be fulfilled especially if the policyholder is not the driver, rather only an insurance claimant. The details of the damages incurred to the other involved party’s property or cars are indicated in the fourth section of the form along with the personal information of the property owner. The fifth section of the form identifies the individuals who are injured during the accident as well as the type of injuries they acquired and the name of the hospital where they were sent to obtain medical assistance. The names of the witnesses, the accident’s descriptions, essential notes and comments, and the policyholder’s signature are the contents of the form’s succeeding sections.

Car Automobile Accident Report Form

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Car Driver’s Accident Report Form – Compared to the aforementioned car automobile accident report form, this document is only intended to be completed by a company’s hired driver who got into an accident using the nonprofit vehicle issued by the company in association with the driver’s job such as delivering goods to the company’s clients and customers. A driver’s and vehicle information section is the first portion of the form which also indicates the details of the driver’s employment, the name of his employer, and the types of damages which are evidently observed in the company’s vehicle. Aside from the essential data which are to be disclosed in the report form’s accident description section, the driver must also indicate whether he filed a police report after the accident or not. And if the driver has filed a police report, he is required to state the name of the police officer who dealt with his concern and the report number assigned in his submitted report form. The names of the driver’s passengers during the accident are also to be stated in the form along with the names of the other parties who are the owners of the other involved vehicles and the witnesses in the time of the accident.

Car Driver’s Accident Report Form

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How to Create a Simple Car Accident Report Form

Although there are several varieties that an organization and an individual who is involved in the accident can use for serving a report, it is always a more beneficial strategy to create an accident report form from scratch in order to cater all information to be used for the accident investigation procedure. Follow the steps below to create a simple yet effective car accident report form:

Step 1: Place the organization’s information at the topmost portion of the form.

The contact information of the organization will allow the user of the form to know how he can reach out to the organization for inquiries and questions. In this portion of the form, the full company address of the organization and their day and evening phone numbers must be stated as well as their fax numbers and electronic mailing address which will be for sending the form once it is completed by the user.

Step 2: Name the form and incorporate the organization’s logo.

The name or the title of the form will ensure that the user is presented with the right type of document for him to report the accident to the organization. The logo of the organization should also be at the left side corner of the form or just beside the form’s title or name. Moreover, this section is also known as the form’s header.

Step 3: Add an introduction statement which will present the objective of using the form.

The introduction statement will inform the user of the importance of the report form as well as how to report and what steps to take in order to help the organization in investigating and gathering data about the accident. In addition, tips which can be considered by the user of the form when he gets involved in the accident can also be included in the introduction along with the type of documents to acquire to be submitted to the authorities for the report.

Step 4: Make a loss information section.

In the loss information section of the form, the user should be able to disclose his full legal name as the reporting party along with the date and time of the accident happened, his contact number, the police department where he reported, and the report number assigned to him by the police officials for his accident report.

Step 5: Include an accident vehicle information section.

For accidents which involve more than a single vehicle, it is important to collect the information of the other involved parties which is where an accident vehicle information section becomes essential. This portion of the form will have the name of the driver or the person who is the other party in the accident, the driver’s license of both the other party and the user along with the names of the passengers and witnesses present during the accident.

Step 6: Indicate where the user will send the form along with the State’s emergency contact numbers.

Depending on the format, the form can either be sent by the user through an electronic mailing platform or directly hand it over to the office of the organization requiring the submission of the report. In addition, the State’s emergency contact numbers are significant for allowing the user in knowing where he can ask for help when it comes to his medical and legal needs.

Car Traffic Incident and Insurance Report Form

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Why Are Car Accident Report Forms Important?

A car accident report form is important due to the different pieces of information that it collects and documents from the people involved in the car accident. Other reasons for the form’s importance are stated below:

  • Marks the beginning of an investigation. An investigation could not progress or occur without the information of the involved parties which is having the report form is beneficial for the authorities, specifically the police officers who will be conducting the investigation. The form will also be documented and kept as an indicator of when the investigation began and who contributed to the details of the accident.
  • Allows authorities to gather the details of the car accident. Along with the records of the video cameras which should have caught the events resulting to the car accident and the incident photographs of the witnesses, the statements of the people involved are also necessary to be acquired by the authorities. The statements will aid in receiving the thoughts and points from both sides of the parties.

Private Car Accident Report Form

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After a car accident report form is filled out by the respective parties, the authorities must retain the documents regardless if the issue had been resolved and the perpetrator will face fees and penalties for his reckless actions causing the accident.

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