Surprisingly, accidents become the leading cause of death among various age groups. Statista’s 2017 survey revealed that among children aged 1-4 years old and 5-9 years old, unintentional injuries were the cause of their deaths. Not only with children but also with individuals whose ages range from 25-29 and 35-39 years old. With this data in mind, we can surmise that accidents are inevitable in workplaces or schools. Thus, safety must be the employer’s primary concern. Even if absolute safety is of no assurance, at the very least, companies and other organizations should take safety precautions. Planning for better measures varies according to the piles of records that you have. In this case, accident forms are vital.

FREE 32+ Accident Forms in PDF | MS Word | XLS

1. Accident Report Form

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2. Auto Accident Report Form

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3. Accident Reporting Form

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4. Accident or Incident Record Form

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5. Accident Report Form in PDF

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6. Driver’s Accident Report Form

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7. Accident Information Report Form

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8. Accident Report Form Template

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9. Accident Claim Form Sample

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10. Accident Insurance Claim Form

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11. Accident Incident Reporting Form

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12. Formal Accident Form

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13. Accident Claim Form Template

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14. Claim Form for Personal Accident insurance

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15. General Personal Accident Claim Form

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16. Accident Investigation Form

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17. Traffic Accident Report Form

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18. Individual Personal Accident Form

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19. Accident or Incident Report Form

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20. Personal Accident Insurance Claim Form

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21. Accident Register Form

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22. Sports Accident Notification Form

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23. Motor Accident Claim Form

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24. Motor Accident Report Form

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25. Group Personal Accident Claim Form

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26. Personal Accident Insurance Claim Form in PDF

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27. Group Accident Claim Form

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28. Accident and Incident Report Form

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29. Student Accident Report Form

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30. Sample Accident Report Form

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31. Accident Report Form in MS Word

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32. Vehicle Accident Form

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33. Accident Data Form

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Accident Forms and the Theories of Accident Causation

Different theories structure accident causations. Each theory comprises of multiple factors that explain the root of accidents. One maintains that accidents are by-products of sveral factors. We refer to this theory as the domino theory of accident causation. This theory posits five sequential factors—the social environment or the ancestry, person’s fault, unsafe act or physical or mechanic danger, accident, then the injury. Other theories focus on the human-causes, epidemiological causes, and even the combination of all theories. Recordings enable these theories to make sense. That is why following the accident reporting procedure is a great start.

The procedure will be possible with the help of forms. Accident forms such as school accident form, company vehicle accident report, child accident report form, and other forms used at school are important in ensuring healthcare provision and safety for all. Accident forms are fillable forms utilized mostly by companies to gather information about their employees who, for instance, met a car accident or got wounded due to mechanical malfunctions in the workplace. Filling out these forms is essential in completing the safety incident report. Moreover, accident logs that the public officials use are one example of accident forms. In severe cases, accident forms help construct an investigation report.

Importance of Accident Forms

Some of the theories we’ve mentioned earlier explain how accidents occur. However, the next concern would be on how to avoid or lessen it at the very least. It is already given that accident forms are essential tools in recording incidents that happen within the employer or the school administration’s areas of responsibility. In the workplace, incident reporting through accident forms is needed when requesting for a claim for compensation about the accident. The specific form for this is the accident claim form, which will serve as proof.

Second, because workplace accidents and injuries have financial impacts on the company, it is substantial to keep a record for when you may need it. Once you have a record for each, it will be easy for you to track the indirect and the direct expenses that accidents may cost you. In fact, the United States Department of Labor, through osha.gov, stated in their article that an employer pays nearly $1 billion because of direct costs that include medical expenses and compensations. And it is something you never wish will land in your corporate operations any time soon. Other than it disturbs your flow of financial planning, this concern exacerbates your company’s performance. Lastly, when you have accident forms with you, you will have accurate figures on how massive the impact will be on the productivity of the workforce and the progress of the business.

Apart from accident forms in the workplace, schools also utilize these forms to aid the need of their students during unforeseen and unpleasant situations. For instance, a nursery student is injured because he or she accidentally fell from the stairways. When an accident like this happens in an academic institution, the attending nurse will provide the learner with his or her needed first aid.  The safety of the students is a priority in any school. In this case, together with medical tools, accident forms come in handy. One of the most perceived reasons why organizations utilize forms is for documentation.  Once you issue an accident form to your employee or your student, you must keep it. Most importantly, you guarantee not only the efficient learning sessions but also a safe environment for everyone.

Keeping your accident forms and analyzing the causes of the increasing number of accidents in your workplace or school help you plan the most efficient risk assessment management. Just knowing what the problem is not enough, analyzing how you can find solutions for unwanted situations is.

Advantages in Incident Reporting with Accident Forms

Incident reporting is no longer new in the business industry. Even though incident reporting reinforces culture, some employees don’t put value in it. This reporting opens channels of communication for the employer and the employee in keeping the workplace in order and safe. Both should know its advantages in the office. Why should a concept like this be applied? Its significance denominates awareness and safety.

  • Incident Reporting Helps Employers in Identifying the Causes of Accidents

If your company adapts incident reporting regularly, it enables the management to determine and raise awareness from the possible threats that will happen in the workplace. Once these are identified, it will now be easy for them to take preventive measures in it. Unnoticed minor safety threats may lead to bigger ones. If these minor accidents are determined, the employers will be able to focus on the main reasons for these accidents. It could be from the defected machinery, violent behavioral incidents, or even poor safety and risk management protocols. 

  • Incident Reporting Aids in Eyeing for Managerial Improvements

Any data gathered from the incident reports are analyzed to recognize the possible hazards and the managerial lapses of a company. When this happens, the company will be able to come up with efficient ways to secure the safety of the workplace and the workforce. Other than that, it encourages the employees to take part in the process, which provides opportunities for the workers to vent out their concerns. Employee incident reporting is a good assessment practice made possible by both employers and their entire staff.

  • Incident Reporting Enables Benchmarks

Benchmarks are effective in a corporate system comparison within the company’s various departments or other industries. Incident reports do well at it through safety and security. Even there are only a few incident similarities between sectors, knowing how the management handles its responsibility within the company is good to know. This way, you can see how responsible they are in imposing the best regulations to ensure a hazard-free workplace and a safe workforce. By using the data you have from your accident forms, you will come up with good comparison—inferencing from familiar circumstances.

How to Structure an Accident Form

Every form might have similar formats but differ in the content required. While some forms are for legal use, others are for financial statements. The major difference among these forms is their focus context. When structuring an accident form, all must be in the proper placement, and the needed information must be stated. To further determine whether you have created your accident form appropriately or not, check the steps presented below.

1. Make a Draft

If you don’t want interruptions in creating your accident forms, you have to prepare a draft. This way, you will know how’s the format going and what information to include. Also, you should prepare a list. In your draft, include some phrases about each section. If you don’t have any idea on how you can create from scratch, there are car accident report form templates available online that you can base your formats with or download for easier use. Your draft will be your guide, so take it seriously. Moreover, it should contain all the essentials. Once you are done listing the data that you will need, review it. Like in writing, the absence of thought is not an excuse for a draft. Write a draft that would address your needs.

2. Arrange Your Data Accordingly

If you are done drafting the content of your accident forms, this time, you will incorporate them into your final form layout. You have to make sure that your information is correct and check on the proper spelling and spacing. You arrange all your data into a logical format. Typically, the upper part takes the basic information of the person who will fill in the form, then supporting details shall follow. Be mindful of the flow of your data and avoid complicated format.

3. Review the Form

We’ve mentioned that you must review your draft before incorporating it into your final form layout. This time, you will review it before printing your forms out or handing it to the user. If you forget to do this, you need to redo what you have done because of your simple mistakes.

4.  Must Fit for Print or Electronic Use

Make sure that the formats of your forms fit both in print and electronic use. It is necessary because it saves you time other than editing it all over again the next use. Check each section that you have, then evaluate if the accident form is filled with unnecessary parts or not. If it is, then delete some.

FAQs

What is an accident book?

An accident book is a document used as an official record file of all work-related injuries and deaths over the working time within the organization. Employers keep this record as a basis for claims made by the employees requesting for compensation. In construction industries, an accident book is a requirement from the Reporting of Injuries, Diseases, and Dangerous Occurrences Regulations (RIDDOR). This book consists of customized accident forms used in incident reporting. 

What details are included in the accident book?

The details that should be in the accident book are the following:

  • Exact date and time the incident happened
  • Name of the injured individual
  • Any witnesses of the accident
  • Injury type
  • A concise explanation of the accident.

Do companies require accident books?

All the companies with a minimum of ten employees are required to keep an accident book to record the accidents and injuries the employees sustained. By all means, this company book is a requirement from the law under RIDDOR that the company must possess. 

Figures imply that accidents are one of the primary causes of mortality. There may be theories explaining an accident’s framework into one reasoning, but it’s different when analyzed promptly. Work-related accident forms are essential in identifying the lapses of a business. These documents help improve risk assessment and financial assessment management. Later, when assessed, these lapses will help a company function better and firmer. Accidents might indicate negativity, but analyzing its causes could help you define better and more efficient risk management initiatives and practices.

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