exit interview form

The Exit Interview Form serves as a vital tool in the employee offboarding process, allowing organizations to gather valuable insights from departing employees. This comprehensive guide explores every aspect of the exit interview process, including examples and detailed explanations of each section of the Fillable Form and Interview Form. Whether you’re an HR professional or a departing employee, understanding how to navigate and utilize these forms effectively can greatly enhance the exit process. This guide ensures you have all the necessary information to complete or conduct exit interviews with confidence and precision, contributing to better workplace practices and employee transitions.

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Download Exit Interview Form Bundle

What is Exit Interview Form?

An Exit Interview Form is a structured questionnaire used by organizations to collect feedback from employees who are leaving the company. It covers various topics such as the reasons for leaving, the employee’s experience at the company, and suggestions for improvement. The main goal of this form is to gain insights that can help improve working conditions, retain employees, and address any ongoing issues within the organization. Properly utilized, it serves as a critical feedback tool that enhances organizational learning and development.

What is the best Sample Exit Interview Form?

The best Sample Exit Interview Form effectively combines comprehensive questions with a user-friendly format to gather insightful feedback from departing employees.

Exit Interview Form

  • Employee Information

    • Name: ________________________
    • Position: _____________________
    • Department: ___________________
    • Date of Exit: _________________
  • Reason for Leaving

    • New Job Opportunity
    • Career Change
    • Relocation
    • Personal Reasons
    • Retirement
    • Other: _________________
  • Job Satisfaction

    • What aspects of your job did you find most satisfying?
    • What aspects of your job did you find least satisfying?
  • Work Environment and Culture

    • How would you describe the work environment and culture?
    • Any suggestions for improvement?
  • Management and Support

    • How effectively do you feel your supervisor managed and supported you?
    • Suggestions for management improvement:
  • Training and Development

    • Were the training and development resources adequate?
    • Suggestions for improvement:
  • Overall Experience

    • How would you rate your overall experience with the company?
    • What changes would have influenced your decision to stay?
  • Additional Comments

    • Please provide any additional comments or feedback:

Note: This form can be customized to suit specific organizational needs and ensure comprehensive feedback collection.

Exit Interview Format

Employee Information:

  1. Employee Name:
  2. Job Title:
  3. Department:
  4. Date of Hire:
  5. Date of Termination:

Reasons for Leaving:

  1. Reason for Departure:
  2. Primary Factors Influencing Departure:

Employment Experience:

  1. Most Valuable Experiences:
  2. Areas for Improvement:


  1. Comments on Management:
  2. Suggestions for Improvement:


  1. Employee Signature:
  2. HR Representative Signature:

Exit Interview Form PDF

Download the Exit Interview Form PDF, incorporating an Interview Evaluation Form to assess and enhance your HR practices effectively.

Exit Interview Form Answer

Optimize your HR strategy with the Exit Interview Form Answer section, featuring an Interview Assessment Form to streamline employee feedback.

Exit Interview Form for Employees

Equip your HR toolkit with our Exit Interview Form for Employees, integrating an Interview Feedback Form to capture comprehensive insights from departing staff.

Exit Interview Form Template

Utilize our Exit Interview Form Template, designed to include an Interview Questionnaire Form, facilitating detailed and structured employee responses.

More Exit Interview Form Samples

Employee Exit Interview Form

File Format
  • PDF

Size: 110 KB


Exit Interview Form for Employee is a format that is issued by the Human Resource Department in the organizations to be filled in by Employees who are leaving the services of the same. You should also take a look at our Termination Form

Exit Interview Questionnaire Form

File Format
  • PDF

Size: 150 KB


Exit Interview Questionnaire Form is a format that poses a set of questions to be asked to the Employee who is exiting the organization and his Manager relieving him from the services. You should also take a look at our Employee Evaluation Form

Free Student Exit Interview Form

File Format
  • PDF

Size: 71 KB


Student Exit Interview Form is a format that captures the students as well as the Teacher’s feedback at the time when the student exits from the education institution he is studying in. You should also take a look at our Evaluation Form

Example of Exit Interview Checklist Form

File Format
  • PDF

Size: 6 KB


Exit Interview Checklist Form is a format that gives a checklist to be filled in the Employee who is exiting the organization. This needs to be filled in by the Managers also. You should also take a look at our Self Evaluation Form

Job Exit Interview Form in Word Format

File Format
  • Doc

Size: 18 KB


Job Exit Interview Form is a format that has set of questions. This needs to be filled by the exit Employee as well as his Manager who is relieving him. You should also take a look at our Training Evaluation Form

Printable  Termination Exit Interview Form

File Format
  • PDF

Size: 49 KB


Termination Exit Interview Form is a format that captures the Employee and his Manager’s feedback about the employee who has been terminated from the services of the organization. You should also take a look at our Employee Self Evaluation Form

Sample Exit Interview Letter

File Format
  • Doc

Size: 9 KB


Sample Exit Interview Letter is a format that displays a sample Exit interview letter to be filled in at the time of exiting. It is a simple customizable Exit Interview format. You should also take a look at our Job Performance Evaluation

Volunteer Exit Interview Form

File Format
  • Doc

Size: 179 KB


Volunteer Exit Interview Form is a format that captures a volunteer’s Exit Interview feedback. It is a simple format that can be customized by users to suit their needs. You should also take a look at our Child Care Evaluation Form

Staff Exit Interview Form in PDF

File Format
  • PDF

Size: 110 KB


Staff Exit Interview form is a format that needs to be filled in by the staff of an organization when they decide to leave the services of an organization. You should also take a look at our School Evaluation Form

Downloadable Transfer Exit Interview Form

File Format
  • PDF

Size: 146 KB


Transfer Exit Interview Form is a format that captures the exit interview feedback of Employees when they are transferred from one location to another within an organization for operational reasons. You should also take a look at our Team Evaluation Form

What Should an Exit Interview Include?

An exit interview should encompass a comprehensive set of questions that gather actionable feedback from departing employees.


  1. Begin with an Interview Consent Form to ensure the employee agrees to the terms of discussion.
  2. Include questions about the employee’s overall experience and specific incidents.
  3. Ask for suggestions on improvements in processes or culture.
  4. End with questions that allow for open-ended feedback. You should also take a look at our Meeting Evaluation Form

What Is the Purpose of an Exit Interview Form?

The purpose of an exit interview form is to collect valuable data that can be used to improve organizational practices and reduce future turnover.

  1. Establish the objective of gathering honest feedback with the HR Interview Evaluation Form.
  2. Identify areas of satisfaction and dissatisfaction.
  3. Pinpoint reasons for the employee’s departure.
  4. Collect insights on improving workplace environment and culture.

How to Fill Out an Exit Interview Form?

Filling out an exit interview form should be done thoughtfully to ensure that it provides meaningful information to the organization.

  1. Start by reading and understanding the Exit Interview Questionnaire Form.
  2. Answer each question honestly and provide specific examples where possible.
  3. Highlight both positives and areas for improvement.
  4. Review your responses for clarity and completeness before submission.

What Does HR Do With Exit Interviews?

HR uses information from exit interviews to strategize improvements, enhance employee retention, and maintain a positive work environment.

  1. Compile data using the Interview Release Form to maintain confidentiality.
  2. Analyze responses for patterns and insights.
  3. Implement changes based on feedback to improve organizational practices.
  4. Share general findings with management to inform future HR strategies. You should also take a look at our Manager Evaluation Form

What Should You Avoid Saying in an Exit Interview?

It’s important to remain professional and constructive during an exit interview to leave on a positive note.

  1. Avoid personal grievances or unconstructive criticism.
  2. Steer clear of disclosing sensitive information about colleagues or clients.
  3. Refrain from making disparaging remarks about the company or management.
  4. Do not sign any Interview Request Form that commits you to unfavorable terms post-employment. You should also take a look at our Counseling Evaluation Form

What Are the Disadvantages of Exit Interviews?

While useful, exit interviews can sometimes lead to incomplete data and skewed perceptions if not handled correctly.

  1. Recognize potential bias in departing employees’ responses.
  2. Consider the discomfort employees may feel, impacting their willingness to share openly.
  3. Acknowledge the time and resources required to conduct and analyze exit interviews.
  4. Use the Exit Clearance Form to ensure all procedural steps are followed, despite potential drawbacks.

Who Benefits from an Exit Interview?

Both the organization and the departing employee can gain insights and closure from an exit interview.

  1. The company uses feedback to improve and evolve with the Company Exit Clearance Form.
  2. HR assesses and refines retention strategies.
  3. The departing employee has the opportunity to voice their experiences and suggestions.
  4. Future employees benefit from changes implemented as a result of the feedback.

What to include in an Exit Interview Form?

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In an exit interview form, it’s important to include:

  1. Employee Information: Name, position, department, and duration of employment.
  2. Reasons for Leaving: Specific reasons for the employee’s departure, such as career advancement, personal reasons, or workplace dissatisfaction.
  3. Job Satisfaction: Questions about the employee’s satisfaction with their role, responsibilities, and the work environment.
  4. Management and Supervision: Feedback on the employee’s relationship with their manager and the management style.
  5. Training and Development: Insights into the effectiveness of training programs and opportunities for professional growth.
  6. Work Environment and Culture: Employee’s perspective on the company culture, work-life balance, and the overall work environment.
  7. Company Policies and Benefits: Opinions on company policies, benefits, and compensation.
  8. Suggestions for Improvement: Any recommendations the employee may have to improve the workplace or processes.
  9. Overall Experience: A general assessment of the employee’s overall experience with the company.
  10. Signature and Date: For validation of the information provided. You should also take a look at our Relationship Evaluation Form

This form helps organizations understand the factors contributing to employee turnover and identify areas for improvement. You should also take a look at our Instructor Evaluation Form

How to Document an Exit Interview?

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An exit interview is a crucial process in the employee offboarding procedure. It provides valuable insights into the work environment, culture, and processes of an organization. Documenting an exit interview effectively is essential for leveraging this information to improve organizational practices and employee satisfaction. This guide outlines the steps to document an exit interview comprehensively. You should also take a look at our Vehicle Evaluation Form

Step 1: Prepare the Exit Interview Template

Create a Standardized Form

  • Develop a template that includes key areas such as reasons for leaving, job satisfaction, management feedback, and suggestions for improvement.
  • Ensure the form is structured to capture both qualitative and quantitative data. You should also take a look at our Safety Meeting Form

Step 2: Conduct the Exit Interview

Choose the Right Environment

  • Conduct the interview in a private and comfortable setting to encourage openness.
  • Ensure the conversation is confidential to build trust.

Effective Questioning Techniques

  • Use open-ended questions to gather detailed feedback.
  • Avoid leading questions to ensure unbiased responses. You should also take a look at our Meeting Form

Step 3: Document Responses Accurately

Record Key Points

  • Note down significant comments and observations during the interview.
  • Focus on specific examples provided by the employee. You should also take a look at our Meeting Feedback Form

Maintain Objectivity

  • Document responses without personal bias or interpretation.
  • Capture the employee’s perspective accurately.

Step 4: Analyze the Information

Identify Patterns and Trends

  • Review multiple exit interviews to identify common themes.
  • Look for recurring issues or suggestions. You should also take a look at our Employee Termination Form

Evaluate Feedback

  • Assess the feedback in the context of the organization’s goals and culture.
  • Consider the potential impact of the feedback on current practices.

Step 5: Report Findings

Prepare a Summary Report

  • Compile the data into a comprehensive report.
  • Highlight key findings and possible areas for improvement. You should also take a look at our Lease Termination Form

Share with Relevant Stakeholders

  • Present the report to management and HR teams.
  • Ensure confidentiality of sensitive information.

Step 6: Implement Changes

Develop Action Plans

  • Based on the feedback, create strategies for improvement.
  • Set clear objectives and timelines for implementing changes. You should also take a look at our Termination of Lease Agreement

Monitor Progress

  • Regularly review the impact of the changes made.
  • Adjust strategies as necessary based on ongoing feedback. You should also take a look at our Restaurant Termination Form

How Do You Write an Exit Statement?

Draft your exit statement by summarizing your experiences and lessons learned, similar to completing a Program Evaluation Form. Keep it professional, focusing on growth and future aspirations.

What Is the Role of HR in Exit Interview?

HR facilitates the exit interview, ensuring it’s constructive and follows the Event Evaluation Form model. They collect feedback to improve organizational practices and employee satisfaction.

Do You Get Paid for Exit Interview?

Typically, exit interviews are conducted during paid working hours, so employees do not receive extra compensation beyond their usual salary, much like during a Product Evaluation Form review session.

Who Attends an Exit Interview?

Exit interviews are usually attended by the departing employee and an HR representative, sometimes incorporating a direct supervisor, akin to a Volleyball Evaluation Form assessment team.

How Long Is an Exit Interview?

An exit interview typically lasts between 30 to 60 minutes, providing enough time to gather detailed feedback, similar to a Group Evaluation Form discussion.

Why Would Someone Request an Exit Interview?

An individual might request an exit interview to provide feedback, suggest improvements, and discuss experiences, paralleling a Leadership Evaluation Form review for constructive outcomes.

Are Employees Honest in Exit Interviews?

Honesty varies; while some employees provide genuine feedback, others may withhold full transparency to maintain professionalism or avoid burning bridges, similar to responses on a Project Evaluation Form.

Our detailed guide provides a wealth of resources on Exit Interview Forms, including sample forms, practical advice, and guidelines for both HR personnel and departing employees. Tailored to meet the needs of today’s businesses, this guide functions as a Textbook Evaluation Form, equipping you with the knowledge to enhance employee exit procedures effectively.

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