Safety meeting forms are used by companies to document the details of the meeting that centers on promoting the staff and employee safety, as well as possible improvements for the employees to meet their job requirements efficiently. The form can also be used for recording the names or basic data of the meeting attendees. Furthermore, safety meeting forms allow companies to determine what had been discussed, what must be discussed, and the safety observations for the next meeting’s agenda.

Safety Meeting Form Sample

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  • DOC

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Safety Meeting Record Form

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  • PDF

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Safety Meeting Sign In Sheet Form

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  • PDF

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Varieties of Safety Meeting Forms

Hazard Assessment and Pre-Job Safety Meeting Form – This form variety is automated and can be filled out by simply clicking on the entry fields in order to fill in the required data. Basically, the purpose of a hazards assessment and pre-job safety meeting form is to properly identify the possible hazards present in the workplace or within the premises of the company. In the form, there are six sections which must be completed. The first section is intended for the details of the meeting and the premises where the work will be held such as its description, location, and the date when the form was used. The second section of the form contains a table with questions to be answered with a yes or no by the user of the form. The questions focus on the hazards such as the temperature extremities, chemical exposures, and forestry activities present in the company.

Hazard Assessment and Pre-Job Safety Meeting Form

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In the third section, on the other hand, hazard and control descriptions will be indicated while the fourth section collects the comments of the user. And lastly, the fifth section enlists the involved parties or attendees, and the sixth section is allotted for the verification and affirmation of the user.

Pre-Tour Safety Meeting Form – Before new crew members will be assigned and be sent to the work site, a pre-tour safety meeting form must first be filled out by the supervising manager. In this form variety, the manager will be filling out five sections wherein the first section is for the general information of the tour which indicates the date when the crew members will be toured in the site, the work site location, and the time of day when the tour will be conducted.

Pre-Tour Safety Meeting Form

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Additionally, the succeeding sections of the form document the topics which had been discussed to the crew members such as the safety measures to be noted and the expected job tasks to be completed. The list of the on-coming and off-going crew members will also be stated in the form along with the names of the manager and the company who that the crew members are representing in.

Safety Meeting Attendance Form – Compared to the aforementioned forms, this document does not collect notes about safety procedures and observations of the user rather the attendance of the people who are attending the safety meeting. The topic of the meeting, its date and time, and the name of the discussion leader will be stated in the first portion while the attendance list is the content of the second portion. Moreover, the comments and the suggestions of the discussion leader in lieu of the conducted meeting and the date when the next meeting will be held will also be stated in the form.

Safety Meeting Attendance Form

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  • DOC

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Safety Meeting Minutes Documentation Form – This form variety is intended to be used during the safety meeting, and must be filled out by the secretary. In a safety meeting minutes documentation form, the secretary will be able to record the details of the meeting’s agenda in the first section which includes information about the unfinished business from the last meeting, the hazards reports prior to the meeting, and all other safety-related topics covered in the meeting. The second section specifies the name of the person who called for the meeting, the worksite addressed, the names of the attendees, and the meeting’s start and end time.

Safety Meeting Minutes Documentation Form

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  • DOC

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Furthermore, two questions are stated in the third and last section of the form which must be answered by the secretary. The first question is for identifying the rate of workplace injuries that had been reported or had recently occurred in the company. On the other hand, the second question centers on the complexity of the worksite.

Safety Meeting Report Form – This is a simplified safety meeting form which has four sections to be completed by the user or the secretary. The form will state the name of the agency or department who is conducting the meeting, the particular period of the year when the meeting was held, and the instructor or safety manager who is handling the meeting. In addition, the names of the participants who have attended and have received the provided resources during the meeting, as well as the remarks of the user regarding the meeting’s outcome will also be required to be indicated in the form.

Safety Meeting Report Form

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  • DOC

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Tips in Making Safety Meeting Forms

When making any variety of safety meeting form, the tips below must be kept in mind to ensure that form will be efficient and functional:

  • Know the objective of why the form will be created and will be used: Each safety meeting form variety is to be used for different purposes and instances. This is the reason why it is relevant that the document-maker should know how, when, and why the form is to be used by the company. With this, the document-maker will be able to identify what items and elements will be incorporated into the form to fit the needs and its objective.
  • Note the standards and specifications of the company: There are some companies who have strict standards while some are not. For this, a document-maker must acknowledge the company’s standards when it comes to creating forms and documents to be used either internally or externally. The standards can include the preferred color scheme, layout, and measurements mandated by the company.

Toolbox Safety Meeting Minutes Form

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  • PDF

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Weekly Safety Meeting Agenda Form

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  • DOC

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Safety Training Meeting Form

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  • XLS

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And lastly, the form must be saved in a file format that the company prefers to use, either in “.DOC”, “.PDF”, “.HTML”, “.XLS” and any other formats which can be used for gathering meeting minutes and details.

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